Live stream not working or buffering in Chrome or Edge?

Transcript

Event transcript
What's that, buddy? 00:00:00
So. 00:00:04
If you'll please join and. 00:00:05
That's in the Pledge of Allegiance. 00:00:07
I pledge allegiance to the flag of the United States of America. 00:00:09
And to the Republic for which it stands. 00:00:14
One nation under God. 00:00:16
Indivisible with liberty and justice for all. 00:00:18
Well, welcome to the first joint meeting of the Floyd County Commissioners and Floyd County Council of 2026. 00:00:23
If you do have a cell phone, if you'll put that on silence. 00:00:30
That would be fantastic. 00:00:34
And. 00:00:36
We don't have a real lengthy agenda. 00:00:38
Uh, but I think it's a meaningful 1, so. 00:00:41
We'll start with approval of the 10/28/25 joint meeting minutes. 00:00:45
So move. 00:00:50
2nd. 00:00:51
Have a motion and a second all in favor. Aye aye. 00:00:52
All right, and we have a. 00:00:57
5 to 10 minute presentation from SBS portals today. So we have a Miss Bailey, is that correct? 00:00:59
And a colleague. 00:01:05
OK, welcome. 00:01:08
Thank you. Good morning. My name is Cindy Bailey. I am the regional Account manager for SBS Portals and Information and Records 00:01:10
and I have my wingman, my sales manager, Mike Dinkelow along with me this morning. 00:01:18
For some time I've been talking to Diana and I've been talking to Susanna, and it's our understanding that the county is 00:01:26
exploring. 00:01:31
Ways to go from paper records to digital records. 00:01:36
So I'd like to spend a few minutes. 00:01:41
This morning discussing. 00:01:43
What our company does and how we can get you from paper records. 00:01:46
To digital access. 00:01:51
All in one belt with. 00:01:54
So many county offices. 00:02:00
Look just like this and Mike and I spent some time. 00:02:02
Here I think it was maybe late October, early November, and we saw just this. 00:02:05
We saw lots of files and heavy books that are hard to find and. 00:02:11
Very difficult to access. 00:02:18
So by having a well thought out plan, our company can help you go from file cabinets and. 00:02:21
Shelves that look like this. 00:02:29
To having files and books. 00:02:31
Look in one easy access on the computer. 00:02:33
By embracing the digital world, it means that you are going to have better organization and access. 00:02:38
Your processes are going to be more streamlined and you'll free up. 00:02:45
Storage space. 00:02:49
All by giving your citizens the ability to access records online. 00:02:50
Actually. 00:02:58
Becoming digital is a 2 step process. 00:03:00
And both steps are equally as critical. 00:03:03
Your first step would be to convert and scan and index all your books and records. 00:03:07
So that you have high quality images that are properly indexed and we have the ability and we the experience to work. 00:03:12
With the county officials to figure out what their indexing values are and index them. 00:03:21
And then just as important as getting high quality scanning images. 00:03:27
You want to have a. 00:03:32
A platform. 00:03:35
That is easy to use, not only for your staff. 00:03:36
But for the citizens of your county to easily access your. 00:03:39
Records. 00:03:44
Our role is to handle both phases from start to finish. 00:03:45
Working with every department to ensure that we create a platform. 00:03:50
That is consistent. 00:03:56
It's easy to use. 00:03:57
It's affordable. 00:03:59
What our goal is for you guys. 00:04:01
For you guys is to have one vendor, one contract and one support team. 00:04:03
And this will truly make your digital implementation easier. 00:04:08
So I want to start by explaining to you how the scanning process works. 00:04:12
Here's a diagram here, and I think I've also done handouts so you can refer back to it. 00:04:18
The first step is what you guys have done. You've identified that you have a problem and you need to figure out how to do it. So 00:04:23
you we come and we do physical inventory. 00:04:28
We count paper. We've done that for maybe 6 or 7 departments already. 00:04:34
We put together a pretty detailed quote. 00:04:38
Which we've already done for those 5 or 6 departments and I think Diana maybe has presented the quotes to you. 00:04:42
Is that? Is that true? 00:04:49
OK. And then once the quotes are accepted and you guys decide you want to move forward, we sit down and we create a timeline. 00:04:50
Hit. Let's face it, this paper did not. 00:04:59
Accumulate overnight, so it's not going to go away overnight. So we want to create a timeline that makes sense for you and for 00:05:02
your budget. 00:05:06
We will then send a truck that will come and pick up your files. 00:05:10
Once we pick those files up, we log them into our storage facility in South Bend, IN. 00:05:16
And it's a very detailed process. We put barcodes on every box, every book. 00:05:22
That allows. 00:05:28
Us to track where. 00:05:30
The boxes and the books are in the scanning process. 00:05:32
Once we have everything logged in, we get the process going. We start prepping the documents for scanning, whether that means 00:05:36
taking a. 00:05:40
Mechanical book apart, if we go through the files, we make sure all of the. 00:05:44
Pages are not dog eared. We take out paper clips. We take out sticky notes. 00:05:50
You know, we have a whole process and we have a whole team that's been doing. 00:05:56
The prepping for years. 00:06:00
Once we start, once the prepping. 00:06:01
Is done. We start the document scanning. We use commercial grade equipment. 00:06:04
That automatically kind of adjusts. 00:06:09
For light. 00:06:12
Documents. For darker documents, we take care of the shadows. 00:06:14
We once all the scanning is done. 00:06:18
We go through an inspection process to make sure that we've captured the best image possible. 00:06:20
Then we move on to indexing and. 00:06:26
Like I mentioned before, we meet with each department. 00:06:29
And we decide how they want to look up. 00:06:32
Those documents. 00:06:35
You know, if it's marriage records by bride and groom, by date of marriage, et cetera, we work pretty closely with each department 00:06:36
to decide exactly how they want to make those files. 00:06:42
Accessible. 00:06:47
Once the indexing is done, we do some quality control on the indexing to make sure that we've captured. 00:06:49
All the indexing values. 00:06:56
And then we you have to decide how we're going to deliver. 00:06:58
The scan data to you. 00:07:03
We can deliver it on a flash drive and then you can figure out how you're going to access it. 00:07:05
But I want to explain to you what our second step is, and that's the SBS portals. 00:07:10
We're right in about 10 minutes, so I can give you 5 more, but I'm going to leave time for Q&A, so. 00:07:17
The other thing I want to mention too that is important is if you decide to have your. 00:07:22
Records destructed. We use a certified company up in South Bend. They come. 00:07:29
Right to our facility and they. 00:07:35
Shred. 00:07:38
The documents. 00:07:39
Right on site. So you're we're not transporting your documents anymore. 00:07:42
I think what I'm going to go ahead and do is Mike, should we play the video? I think just because we're. 00:07:47
Our SBS portals is a cloud based solution. 00:07:55
It is very easy to use. 00:07:58
Each department gets to determine. 00:08:00
Which module they use? Our software is not a one-size-fits-all. It's custom built and it's custom built with modules that. 00:08:02
Each department is going to need. 00:08:11
We've put together a. 00:08:14
3 minute video. 00:08:16
That shows you. 00:08:18
How the public? 00:08:20
Can access documents and how the public can also request documents? 00:08:21
How many counties and their respective departments are using the SBS portals? 00:08:26
County solutions portal. 00:08:32
Here you see an example. 00:08:35
Electronic document management file cabinets. So this is our. 00:08:36
Electronic document management solution. 00:08:40
Now these are file cabinets that are common to counties in their respective departments. 00:08:43
Now if you are a subscribed user of the portal. 00:08:49
You were determined. 00:08:52
What records you want hosted in the portal? 00:08:53
What you would want the file cabinet name and then how? 00:08:56
You would want to search for those records. This is all customizable to you. 00:08:59
To search for record. 00:09:05
A person would just simply click on the search button and use any of these criteria to find a record. 00:09:06
If they want to add record, they just click on the add button, choose the file that they've scanned and stored. 00:09:12
And then they can quickly add it to the file cabinet. 00:09:17
So the electronic document management is very easy to use and then you can find your records. 00:09:21
24/7 yourself, all in one location. 00:09:26
Simple to search for and simple to add. 00:09:29
Now we have another solution that's called the Public Document Center. 00:09:31
So I'm highlighting this genism in its file cabinet. So once your records. 00:09:35
Are uploaded into your genes and menace found cabinet. 00:09:39
We can provide you with a simple link. 00:09:42
To apply on your website. 00:09:44
And your records are immediately available for the public to search. 00:09:46
Here's an example using White County Auditor. 00:09:51
Here's the link that we've provided. 00:09:54
Citizens come to our website, they look at their instructions. That's customizable. 00:09:56
And each one of these tabs represent a file cabinet. 00:10:00
That she has in her. 00:10:04
Portal hosting these records so citizens want to find him in its and agendas. 00:10:05
They come to the website. 00:10:10
They use any of this criteria to find the record. 00:10:12
Put in the criteria, click on search and now they receive a result list and all they have to do is open. 00:10:15
The record on her website it's very easy 24/7 for her citizens to do. 00:10:20
OK, so that's the. 00:10:26
Public Document Center solution. 00:10:28
Now we have another solution. 00:10:30
Call the Citizen Request processing solution or Internet Service request. 00:10:32
So Tippecanoe County for many years has used this selection solution from us. 00:10:37
Citizens come to the website. 00:10:42
Or then come to a kiosk. 00:10:44
Click on the button. Here's instructions on how to use your page. 00:10:46
And they can select a form. 00:10:50
Request. 00:10:52
That they want to make from her. Now this again is completely customizable. You decide. 00:10:54
For your department, what? 00:10:58
Request you want on your website what applications or forms you want them to submit from you. 00:11:00
So if I'm a lawyer and I want a case filings record. 00:11:06
And click on the button I fill out the form. 00:11:10
I click on submit and it immediately goes into your portal. 00:11:12
As a workflow task. 00:11:15
For their respective staff person to process that request. 00:11:18
Again, I'll show you another one. This is the Elkhart County Prosecutor. 00:11:23
Click on the citizens. Click on the link. Here's the instructions on how to use their page, and here's the forms. 00:11:27
Applications. 00:11:32
That they are able to submit. 00:11:34
To their department. 00:11:36
All of these solutions electronic document management. 00:11:38
Public Document Center. 00:11:43
And citizen request processing solutions are. 00:11:45
Founded on best practices. 00:11:48
They're simple to use and easy to get started. 00:11:50
That's pretty much everything in a nutshell. 00:11:57
It gives you an overview of how the portal works, the citizens request processing, the document management, and the public 00:12:00
document center. 00:12:03
Are only three of the modules that we offer. 00:12:07
We offer agendas and minutes module. 00:12:11
I gave you a brochure because I knew our time was going to be limited. 00:12:14
You can, you know, look through that. You can contact me at anytime with any questions. I also have a form of frequently asked 00:12:18
questions if we don't have a time. 00:12:23
If we don't have enough time. 00:12:28
Now for you guys to ask questions, but I'm happy to entertain any questions that you might have. 00:12:30
If I'm out of time, I'll go sit down. 00:12:37
All right. Now let's hang out there for Q&A. Susanna, Diane, did you have anything to add at this moment? I assume this is a 00:12:39
monumental task. It's the time to start talking about it with all the. 00:12:44
Living parts that get that but. 00:12:49
Have you guys researched? 00:12:51
Are you researching multiple? 00:12:53
Vendors for this? Have you already done so or? 00:12:56
And what what kind of you know? 00:13:00
What kind of rough costs are we talking about with regards to I believe I sent out? 00:13:02
Out of the current estimate for scans and input inventory that they've taken at this point. 00:13:07
And working with Susanna, we kind of selected the. 00:13:12
For lack of a better way like. 00:13:16
Triaged the different departments. 00:13:18
Legislatively, our records are kind of supposed to travel with us. 00:13:21
And obviously we're moving to a building that. 00:13:24
Doesn't really have that storage on, apologies. 00:13:27
But. 00:13:33
So we have. I've actually been researching companies. 00:13:34
The entire time I've held this seat. 00:13:37
When the conversation about renovation movement, whatever you may have began, I did start bringing to the Board of Commissioners 00:13:40
attention. 00:13:44
That, uh. 00:13:49
A plan for digitizing. 00:13:50
And creating public access, ease of access for records need to be put in place my office alone and I did attach our. 00:13:53
Retention schedule when I sent out that information earlier this week. 00:14:01
My office alone has records that we're never allowed to destroy unless. 00:14:05
The digital record is signed off on by the state as being. 00:14:08
Appropriate item. 00:14:11
So yes, we've researched multiple companies. 00:14:13
Yes. 00:14:16
This is a project that needs to be taken in steps. 00:14:17
SBS portals is very much aware of that and they. 00:14:21
They understand that this is not something that is going to be 1 giant bite, it's going to be in pieces. 00:14:23
So far they've done exactly what we've asked and provide us an estimate for those triage departments people that are leaving their 00:14:29
records behind. 00:14:33
Suzanne, do you have any other that because she's been in more contact than I have, she graciously took the lead on this project 00:14:38
recently to allow me more time for. 00:14:42
So. 00:14:47
Several years ago, the Commissioners. 00:14:48
Digitized all of the building and development. 00:14:52
Operations. 00:14:56
I think that was really just their departments. So we digitized all of ours. So that's why our estimate is so much lower than 00:14:58
everybody else is because ours is already digitized. 00:15:03
Not a very good system once we got into it, because it's not usably. 00:15:09
Easy search. 00:15:13
You can't really do all that with this when. 00:15:16
Cindy is able to take all of what we have done. 00:15:20
And she's going to be able to transport it into the new system. 00:15:24
And make it more. 00:15:27
Friendly. 00:15:28
Searchable for the community, for the staff, so. 00:15:29
That's why our estimate was so much lower than. 00:15:32
Everybody else's but. 00:15:35
At the new Floyd County Government Center, there is really not any storage. 00:15:37
Come so when you all start to do renovations eventually. 00:15:43
All of that is going to have to be moved somewhere, so if we can. 00:15:48
Digitize it. Plus with transparency it can be out there for the public to search whatever they want to. 00:15:51
Whenever they want to. 00:15:57
OK. So we probably just need to identify which one of these we're going to do first. 00:15:59
Right. So the quotes that you have so far is just for the offices that are moving? 00:16:03
Right away. I know the clerk's office. I think you all are already. 00:16:09
Digitized, right? 00:16:13
Some of these, yes. Yes. 00:16:16
And the recorder's office is digitized, so it's not every department is going to be. 00:16:18
Accessing this but. 00:16:24
The quotes you all have right now are for just the ones that are going to be moving. 00:16:26
Sooner rather than later. 00:16:31
All right. Any immediate questions for? 00:16:35
M's Bailey. 00:16:38
I thought she's volunteered to make herself available and. 00:16:39
Could we? 00:16:43
I did not receive. 00:16:45
The quote. 00:16:46
I I don't recall receiving it either, so maybe I dismissed it or somehow. 00:16:49
It was attached to Diana's e-mail that has. 00:16:54
Did you get it? I I don't. 00:16:57
I just looked again and I didn't. 00:17:00
Unless it was sent out. 00:17:02
Here's a spreadsheet that's. 00:17:04
Well anyways, if we could send that again, I would. 00:17:08
Greatly appreciate that. 00:17:10
Yeah, OK. Maybe I missed it. I'm just gathering information at this stage. Anyway, we're not taking action this morning, I'm sure. 00:17:12
I just don't even know what we're what the price tag is we're talking about. Can we say that? OK, so you take the old documents on 00:17:20
the screen, digitize those new documents coming in. Do they go to you too? Or how's that? How do how's the working department? 00:17:26
How's how's the departments keep on their. 00:17:31
Track of working, so there's two ways to handle that. 00:17:37
When you have new documents that are coming in, you can actually self scan those right into the portal if you want or if your 00:17:40
department doesn't have time for that. 00:17:45
We can do that for you. 00:17:50
So there is there is an option that there is an option, yes. 00:17:52
I've gone through this once with another agency and I know it's it's quite a logistical. 00:17:56
Situation and it's super easy and just a couple of things real quick that I do want to add. 00:18:02
I know I. 00:18:08
Susanna just said that there are some departments that have quite a bit of data that's already digitized. 00:18:10
And we can create a portal for them and. 00:18:15
Upload all the documents that they already have digitized. 00:18:19
And we don't have to do that at one time. We can start off with those. 00:18:23
What Diana referred to as the triage. 00:18:27
Departments, we can just start with them and then you know, as budget allows, as time allows. 00:18:31
When they need their documents, we can add to the portal. 00:18:37
So there's an opportunity where you could start with documents and they could still upload documents and so it could just keep 00:18:40
it'd be an even flow. Yep. 00:18:44
OK, Yeah. 00:18:48
Yeah, I would be interested in. 00:18:49
A list of references of Indiana counties. 00:18:53
If you could forward that to her, I would appreciate it. 00:18:57
Absolutely easy. Easy. We've worked with all 92 counties in one fashion or another. 00:18:59
Our company has been around for over 40 years. 00:19:04
Is the. 00:19:09
Is the monthly fee. 00:19:10
Set for. 00:19:12
Specific period of time or for? 00:19:14
The monthly fee. 00:19:18
Is. 00:19:21
It's based on. 00:19:23
You know, it's like a year at a time. 00:19:25
Usually that fee does not increase. If it's going to increase, it's just going to increase marginally. 00:19:27
Or minimally based on a contract that we sign every year or is there a? 00:19:33
Through your contract. There's not a contract that you have to sign, no. You own all the data. You continue to use the portal for 00:19:37
as long as it's working for you, if at some point in time. 00:19:41
The next greatest thing comes along and you say, oh, I want to give this a try. You just let us know and we upload your data and 00:19:47
give it back to you. 00:19:51
So how long is the speed locked in? 00:19:54
Mike. 00:19:58
It's not locked in. 00:20:02
And what Cindy's trying to, I think what she's trying to get across is. 00:20:07
There's not a contract. 00:20:11
That we're asking for you to sign. 00:20:13
So the fee that we've provided to you is our is our current rate. 00:20:16
We we, it's not something that we typically adjust. 00:20:21
We haven't had a price increase. 00:20:26
In four or five years that I'm that I can recall. 00:20:28
The only way that we would increase the price is if you. 00:20:32
The portal price includes 50 gigabytes of data. If for some reason you exceed that, then we. 00:20:35
Charge per GB. 00:20:41
Well, we don't, it's not, it's not our typical practice to. 00:20:44
To increase the price. 00:20:48
What was the fee about four or five years ago when it go through? 00:20:50
We had a 2% price increase that was that was on a basis of. 00:20:53
Expensive additional fees that we got from our. 00:20:58
Hosting partners, Amazon Web Services. 00:21:02
Has it, has anybody talked with Gary, our ITI to ensure that this is? 00:21:06
Going to. 00:21:12
Work with our current. 00:21:14
IT infrastructure, OK. 00:21:16
Awesome. 00:21:21
And that's kind, I mean, I think this is a great. 00:21:23
Option for us to move forward and it saves. 00:21:26
Time it saves square footage it's. 00:21:29
It's the right way to go. 00:21:33
My only question is. 00:21:35
Where's the money to pay for it? 00:21:36
And that would be. 00:21:39
I didn't hear you dying. 00:21:44
It's a capital improvement so it can be paid for by the gold pot is what you're telling us. 00:21:49
OK. 00:21:54
OK. All right, Well, if you have time to hang out. 00:21:55
Afterwards I got. 00:21:58
Diana. 00:22:00
What's the process for getting state approval? 00:22:01
So we can eventually. 00:22:04
Not have to store paper. 00:22:06
SPS has worked with the state. 00:22:08
Four years. 00:22:11
I would say so once we have the digital in place. 00:22:14
Notify the state, they take a look and we get a document saying no for it basically. 00:22:17
Yeah, one of the reasons why we brought this. 00:22:22
They have worked in this state as long as they have, and they have worked with the state as long they have. 00:22:26
I mean, if we don't do this, we're going to have to find a place to store. 00:22:31
Documents and storage is not. 00:22:35
Documents George is not a storage issue, but. 00:22:38
I don't want to talk in negatives necessarily, but. 00:22:42
I mean there there are a lot of other. 00:22:46
Potential. 00:22:47
Problems that. 00:22:48
Could be created when you have documents that are in storage. Sure you know whether it's a. 00:22:50
You know, tornado or a fire. Well, that's why you have to bet. All right, Well, I think that's the direction we're moving. And 00:22:54
then again, if you do have time to hang out, that's fine. Otherwise, we'll have to be so much forward, though. What's the next 00:22:59
step? 00:23:04
You know I. 00:23:10
Are we obligated to get bids from other? 00:23:12
Yeah. I don't know. Are we and have we, I think, I think that's the number one for me is, yeah, if we're gonna put together a 00:23:14
program, then we have to broadcast to RFPs and and then go from there. 00:23:19
And then if we can identify, like I said, low hanging fruit if it if, if. 00:23:25
The commissioners already digitized some things a few years back and all we need to do is update that. Maybe that's the place to 00:23:29
start. Yeah, whatever videos we choose, yeah. I don't know if it doesn't have to be an RFP process, it just has to be 3 beds, so. 00:23:35
Right. 00:23:41
It looks like a crisis over the threshold before quoting potentially. 00:23:43
Special Purchasing. 00:23:51
Are licensed by the state. 00:23:57
So they might call 5%. 00:23:59
Yeah, umm. 00:24:00
Yeah. So it sounds like that might be the next step. 00:24:01
Actually, yeah, yeah. 00:24:04
OK. You know, see what we're obligated to do and then see what options we have. 00:24:05
Items 2-3 and four are under the county councils. 00:24:09
Agenda today, so not sure. Yes, Item 2 is our revised schedule for meetings for this year. 00:24:14
Did everybody have a chance to look at those and have any questions regarding? 00:24:21
So the meeting things didn't change. 00:24:25
Just now we don't have to advertise in the newspaper. 00:24:27
We upload. 00:24:31
And is that Laurie, is that just for meetings or is that also for appropriation? 00:24:38
A Guidelines. 00:24:44
It is appropriations. 00:24:46
Only appropriations, not just meetings. 00:24:48
OK, so my question. 00:24:51
Becomes we're not going to advertise in the. 00:24:54
Tribune Anymore appropriation? 00:24:58
But it also limits the ability for, I think, the public to see now how many people I don't look. 00:25:03
But I don't know, it's, it's, I have a question about whether that's the right thing to do. I'm just asking the question. 00:25:09
I don't know. 00:25:15
Translation is the new legislation. There's no reason it's changing. 00:25:16
So July 1st affected a lot of things. One of the things that affected is how we advertise additional. 00:25:21
Appropriations. 00:25:27
It now goes 14 days ahead of time. 00:25:28
Through the DLGF Budgetary website. 00:25:32
Instead of being. 00:25:35
Required to publish through the local newspaper. There's a lot of counties that no longer have a local newspaper to utilize. 00:25:36
I hear you still hosted buildings. 00:25:42
And I'd be happy to reach out to the news interview to have the newest story about where to find additional appropriations. 00:25:46
But in a county that's looking for ways to. 00:25:52
Save costs a couple $1000 really does and that. 00:25:55
A couple $1000 a month. 00:25:59
A couple $1000. 00:26:01
A year. 00:26:03
Annual matter. 00:26:04
I saved $2500 on postage last year alone. 00:26:06
I don't know. I think transparency is key here. 00:26:11
And is it? And is it? 00:26:14
It is it? I don't know. I I have questions, I don't have the answers even in my own head, but I'd like to talk about whether this 00:26:17
is. 00:26:21
We should do away with advertising in the newspaper. 00:26:26
OK, I understand. 00:26:31
I understand, almost feel like we're arguing with you, but we're just being concerned about the taxpayers and keeping them 00:26:34
informed and a lot of them are going to go into Gateway if we. 00:26:38
Offered the Tribune or the local paper, at least, it's more access. That's the only thing we're talking about. Tribune is that you 00:26:43
have to be a subscriber to read that. 00:26:47
But there are plenty of them that do that about 3000. 00:26:52
And the web. You know the interwebs. 00:26:55
As some call it, is a lot more accessible than the News and Tribune is. 00:26:59
I hear what you're saying and I'm not. 00:27:04
On the revised schedule county and then we can talk about that later. 00:27:07
Another meeting or something? 00:27:12
'Cause this was that was brought up the revised county schedule when we go to get back on the point of order. 00:27:14
But I I think it's all combined, is it not? I don't know. 00:27:19
Oh, it's not. No, we're just voting on these meetings, the dates, the 14 day 10. We're not voting on 14 days advertising. Thanks. 00:27:23
Let's just stay on the point of order. 00:27:27
Oh, OK, I thought it was all one. 00:27:31
Subject. 00:27:35
No, Umm. 00:27:35
OK, so I'll make I'll make a motion. We accept this. 00:27:37
Sagittarius OK, we have a motion and a second for 2026-01. 00:27:41
Any further discussion on the change from 10 days to 14 days advertising? 00:27:47
Or additional appropriations. 00:27:51
My only discussion point would be can we add an agenda item for next? 00:27:53
Council meeting to discuss whether we still want to. 00:27:58
Do the advertising in the newspaper as well as this. 00:28:03
That's done. OK. 00:28:08
And I'm sorry, I did not know it was. 00:28:10
Any other discussion? 00:28:13
All in favor say aye aye. 00:28:15
Any opposed? 00:28:17
That carries. 00:28:18
Item 3 is the. 00:28:20
Loan Fund the loan agreement with Red Wire. 00:28:22
Mr. Creevy, do you want to? 00:28:26
Step up so we can shoot arrows at you. 00:28:29
Alright, so we had some discussion about this in our. 00:28:35
Our last council meeting. 00:28:37
And I think the main point of. 00:28:40
Contention was. 00:28:43
We've got a commitment. 00:28:45
For a certain amount of dollars in our loan fund does not have. 00:28:47
That. 00:28:51
Amount of dollars in it. 00:28:52
That is correct. OK. 00:28:54
So. 00:28:56
And then I believe the second question was how are we going to bring that? 00:28:57
Fund up or are we paying out of another fund and edit fund? 00:29:01
Or. 00:29:06
How are we going to? 00:29:06
Square that. 00:29:08
So we can. So yeah. 00:29:09
In 2023, when the. 00:29:12
Development agreement was approved. 00:29:15
I went back and looked at the minutes. For that I was not present. 00:29:18
It was not alluded to. 00:29:23
On how the. 00:29:24
These payments were were to be made. 00:29:27
Can you talk into the microphone a little more? 00:29:29
Sure, here very well. In the document it it references the revolving loan fund. 00:29:31
That fund at that time did not have. 00:29:37
The funds to cover these payments. 00:29:40
I I assume. 00:29:45
That the thought that it would be added money that would go to that. 00:29:47
But I cannot say where the intention was. 00:29:50
What's the intention now? 00:29:55
Are we? I think the CFO would probably be a better person to discuss that. 00:29:57
I do think that it would be an appropriate source for those and is this legal to payout of two different funds as long as it's. 00:30:03
Paid. That would be another question. Go ahead, Stan. I think that. 00:30:10
That question is one that I think Christie was going to reach out Justin and try to make sure that that connects. 00:30:13
What I found was the ordinance that actually established the fund itself. 00:30:19
Because. 00:30:24
Curious as to how funds could be deposited into. 00:30:25
This account. 00:30:29
But it one of the things in here that. 00:30:31
That Nick alluded to was the the editor on the Economic Development Fund. It says that. 00:30:34
The Redevelopment Commission shall operate as an economic development revolving loan fund. So. 00:30:39
The terminology seems appropriate and point all points towards economic development, which is driven by the. 00:30:44
So, so, so we're going to cover this with a combination of revolving loan fund and edit funds. 00:30:50
That would be. 00:30:57
What our recommendation? 00:30:58
I think that seems appropriate based on the the establishment of the fund. 00:31:00
The principles behind. 00:31:04
Signing the contract, I think all of those pulled together. 00:31:06
I appreciate the conversation because I think these need to be had when we sign contracts. 00:31:11
Moving forward, this is one that we were handed. 00:31:16
This is what we're obligated to legally. 00:31:18
So we're just trying to find a pathway to meet our. 00:31:21
Legal and financial obligations. 00:31:25
But also the discussion is. 00:31:28
Well, needed to make sure that we address these as we've informed. 00:31:30
There's roughly 120,000. 00:31:34
In the revolving loan fund. 00:31:36
Available, correct. It's 164 less than first payment to the proper pilots, which was the 25. So that puts it about 45. 00:31:38
And how much do we need to pay out? 00:31:50
312,500. 00:31:52
12. 00:31:55
So today we're looking for. 00:32:02
Forward movement on this you need us to. 00:32:07
This has already been through redevelopment and commissioners. Redevelopment and commissioners have approved the loan. 00:32:09
So now it's up to the council to approve that agreement so. 00:32:16
The Council. 00:32:20
Is going to be asked to approve this with the understanding that. 00:32:21
It's going to be covered on all legal basis. 00:32:25
Through the. 00:32:28
Revolving loan fund and edit funds. 00:32:29
Well, I think what we need is a. 00:32:31
An appropriation out of the edit fund. 00:32:34
For the amount in difference, I think 100 and. 00:32:37
80 or 90,000. 00:32:41
$190,000 out of the edit fund to cover this. 00:32:44
And I agree, I I didn't want to put a request into Dianae team to put on the next council agenda. 00:32:49
Yet depending on the outcome of today's discussion, so I'll be does the edit fund have that money to? 00:32:55
To cover. 00:33:01
You scrape the stats of the barrel OK. 00:33:03
I guess we need to we're going to need a legal opinion as well. 00:33:06
And. 00:33:10
Justin Interest represents the Redevelopment Commission, I guess. 00:33:11
I feel like he needs to be looped into this discussion. 00:33:16
I haven't talked to anyone about this discussion yet, so. 00:33:19
He needs to be looped into this. 00:33:23
To make sure that. 00:33:25
He's covered with. He needs to cover. 00:33:28
And then I think if there's an appropriation that needs to occur. 00:33:35
That probably needs to occur in line with you all voting on that. 00:33:39
Yeah, I think we need to. 00:33:44
So if we put this on the February agenda. 00:33:49
Yeah, are we? 00:33:52
I know we had a discussion last time about. 00:33:54
Payment would be made in a. 00:33:56
Timely, umm. 00:33:58
Timely manner which is. 00:33:59
The great attorney term for. 00:34:01
It's it's wide open to interpretation. So yes, go ahead. 00:34:05
Tuesday meeting in February. You can have it in the POD batch on Thursday so it can be paid out in a timely manner of one to 00:34:10
three. You just have to have it approved. 00:34:15
I may add if it. 00:34:21
If it it's approved by this body, I've got funds I could transfer. 00:34:22
To the economic development lying within. 00:34:27
To cover the expense to move this immediately. 00:34:30
Then I could ask for appropriations to cover wherever I had to move the funds from within the 3000 category. 00:34:33
It's a that's a little bit of a shell, but it depends on urgency of getting this payment. 00:34:39
Process so. 00:34:43
It there's still the legal. 00:34:44
Bidding as well. I'm pretty sure they're not going anywhere. 00:34:46
The other like overall thing is we're reviewing and seeing these contracts more into the new statutes is that I think one of the 00:34:50
things that needs to be. 00:34:54
Or another board is bringing this to us as they need to provide. 00:35:00
Approving it from a. 00:35:09
A legal review perspective, not. 00:35:11
Do they actually have? 00:35:14
They probably listen to this where that oversight occurs, so. 00:35:17
I think that we should put that back on this office holders with the. 00:35:21
Bring us a contract. 00:35:24
Where's money coming from? Do you have it in your budget? Has it been appropriated? 00:35:26
So the the reason why it's. 00:35:30
For the Council. 00:35:31
Usually contracts would not be for you. 00:35:33
I'm sorry, the reason why it's the. 00:35:35
You fade out something you don't want us to hear. 00:35:39
The reason why it's before the Council usually would not have these kinds of contracts before use because we're. 00:35:44
We're utilizing revolving level. 00:35:50
Fund money. 00:35:51
And at least for part of it. 00:35:52
And by statute, that requires the council to approve all. 00:35:55
Revolving farm history. 00:35:59
Patience, OK. 00:36:00
Yeah, so. 00:36:02
We're not. 00:36:03
Again, not voting on any contract where we would be at the February meeting voting on. 00:36:04
An appropriation to. 00:36:10
Meet the terms of that contract. 00:36:11
So we're going to table this man. 00:36:14
Are they also needing to approve the agreement? Is that what you're saying? Yeah, the loan agreement needs to be. 00:36:17
So I think that you guys can put that on the February agenda to do the appropriation first and then approve the best. 00:36:23
OK, so. 00:36:31
It sounds like we need a motion to table this. 00:36:33
With the addition of the approval. 00:36:36
Of the. 00:36:39
Revolving loan. 00:36:41
Contract. 00:36:42
To the February agenda. 00:36:43
I move. 00:36:45
First meeting in February 2nd. 00:36:47
All right. We have a motion and a second for the revolving loan front agreement. 00:36:49
And the appropriation to February, any further discussion? 00:36:54
All in favor say aye aye. Any opposed? 00:36:58
That carries all right. Item number 4 is the general obligation bond appropriation discussion. 00:37:02
This was another topic that. 00:37:08
Had a lot of discussion at our meeting. 00:37:10
The and I'm going to say this wrong Diana, so correct me if when I. 00:37:13
Get sideways. 00:37:18
The $4 million is in the bond. 00:37:20
Fund we did recede. 00:37:24
The GO bond into the bond fund. It is not currently appropriated into spend lines. 00:37:28
The auditor's office recommendation is to split it 5050 per the resolution signed by both boards, into two spend alliance coded 00:37:33
specific to the Board of Commissioners and the County Council. 00:37:39
Allowing them to spend their. 00:37:44
Capital improvement projects out of those specific clients. 00:37:47
That's our recommendation. 00:37:52
All right, so. 00:37:55
This will be. 00:37:57
If approved, will be split between. 00:37:59
Council and commissioners still not. 00:38:01
Appropriated to. 00:38:04
Projects. 00:38:06
It's just available. 00:38:07
For commissioners and council. 00:38:09
To now utilize that for projects that were outlined. 00:38:12
In the agreement. 00:38:17
When we set the goal bond up. 00:38:21
Is there a motion for? 00:38:24
Splitting the. 00:38:27
I guess create is the lines already created for Council and Commissioner, are we? 00:38:30
No, because they get created at the appropriation. OK, so we are going to be setting up. 00:38:33
Or could exist. OK, so we'll be setting up a. 00:38:38
Line for council and a line for commissioners. I believe that was old 61 and 06768. 00:38:41
O61 and O68. 00:38:49
For council and commissioners. 00:38:53
Is there a motion for that? 00:38:55
So move. 00:38:57
Second, All right, we have a motion in a second. 00:38:59
For the creation of the two lines and. 00:39:01
$2,000,000 in each line. 00:39:05
Discussion on this. 00:39:07
I won't be voting to do this. And the reason is, is that. 00:39:09
Just because the money is in the account doesn't mean you appropriate the money. 00:39:13
We need to understand the specific. 00:39:19
Ways that this money is going to be spent. 00:39:25
And then you appropriate the money and that's the way we do everything and why we would do this any different than any other. 00:39:27
Appropriation. 00:39:35
I don't understand, so I will not be. Not that I don't think we should appropriate the money, I just think we need the 00:39:36
documentation in front of us. 00:39:40
As to. 00:39:45
How these dollars are going to be spent before we appropriate the money, so if somebody wants to come and bring us the 00:39:46
documentation. 00:39:50
Of how the $2,000,000 is going to be spent for the council and the $2,000,000 is going to be spent. 00:39:55
For the commissioners, I'm more than happy. 00:40:01
To appropriate the money, but this is not the way we normally appropriate money and I don't know why we would do this. So as 00:40:04
discussed in the last meeting, I'll. 00:40:08
To answer your question. 00:40:13
Or your concerns again is the best I can. 00:40:15
This money is appropriated into a line is not appropriated to any project. 00:40:20
The IT department will still have to come before us and ask for. 00:40:24
The funds that we've already set out for certain projects. 00:40:31
To receive that money, this. 00:40:36
This money does not. 00:40:37
Go directly to the sheriff or to the IT department this goes to. 00:40:40
A line that is controlled by council and a line that's controlled by commissioners, so when those projects are ready to move 00:40:44
forward. 00:40:47
Happy again. Happy to do that as long as we have that documentation sitting in front of me. Happy to do it. 00:40:51
Just this is not it will it will come for us when they when they come to ask for the money, when they come to ask for the money, 00:40:58
we will appropriate it. 00:41:02
That's my stance on this, so that's where I'm at. 00:41:06
Yeah, I have the support there and I. 00:41:10
I guess I was confused at last meeting. I thought we were going to get those listings at this meeting. I guess I totally missed 00:41:12
that. 00:41:15
Well, actually I'm confused. 00:41:18
We got $4 million from bond company. 00:41:21
Right. Yes. 00:41:23
Where's it at? 00:41:24
Is it? 00:41:26
Are growing interest on it. 00:41:27
Where's it at? 00:41:29
Well, it's in a bank. 00:41:32
Strong interest, but it's it's not in a line anywhere. 00:41:34
And the bond fund. 00:41:38
The fun, right? So you don't. 00:41:40
We get money all the time that gets receded into. I understand that. I understand that. And so it is in a county bank account and 00:41:43
as far as the county bookkeeping is concerned, it's in a fund. 00:41:48
But it is not appropriated to any line to be able to track. 00:41:53
Costs, spent spend, expenditures, any of those things. What this does is it allows. 00:41:57
The Commissioners and the Council to move forward. 00:42:02
With their capital improvement projects that they have slotted. 00:42:05
For these monies. 00:42:09
No one can sign off on those claims except for the Council or the Commissioners. 00:42:11
So you could put $1,000,000 into a line. 00:42:15
And if the last four digits says 0068? 00:42:18
The only person who can sign off on that is the Board of Commissioners. 00:42:22
Or their designated. 00:42:25
So to be clear, if the Sheriff, I don't see him here, but he takes delivery on the on the new vehicles that we've talked about, we 00:42:27
can't pay the bill. 00:42:31
But you. Yeah. 00:42:36
Well, really, me, with your permission, has to sign that claim because it's coming out of the Council's fund. 00:42:37
Right. Yes. 00:42:43
He can't sign that claim. You can tell him he can spend it. 00:42:44
But until I have approval from you to sign a claim for it. 00:42:47
It's not spent. 00:42:50
No claims can be paid by law without commissioner approval. 00:42:53
Purchase. 00:42:57
Is it, is it or I thought all plans had to be approved? I don't understand. I, I hear everything you're saying and I I don't 00:42:59
disagree. 00:43:03
I all I'm asking for is documentation on how it's going to be spent. I don't think that's the wrong. 00:43:08
Request. 00:43:13
Before we appropriate it. 00:43:14
I don't understand what the. 00:43:16
Issue is for asking. 00:43:18
For proper documentation of an appropriation. 00:43:20
I don't understand. 00:43:25
I just think it's pretty clear to me it there's no documentation but. 00:43:26
Been a lot of talking behind. 00:43:29
Commissioners are going to work on what? Bridge 27 I think. 00:43:31
And part of 51. 00:43:34
Supply, I mean documentation of the and then we've already identified it. 00:43:36
Which is big. And maybe. 00:43:41
Even part of this new SB portal thing. Because we could. Until how much until I have. My understanding is that we won't even 00:43:44
spend. 00:43:48
This total appropriation for the year that we're going to spend it over a two or three-year period. 00:43:52
So why would we appropriate all the money in this year? 00:43:58
Listen, I'm done talking. You know my position here. 00:44:02
We're moving into a line. We are not. 00:44:06
Writing checks. 00:44:11
Off of it, we are moving it into a position to where. 00:44:12
When someone comes before us and asked for it, it's there, available and and ready. 00:44:15
To utilize. 00:44:22
Is there any further discussion? 00:44:25
On this we have a motion in a second. 00:44:28
Any further discussion? 00:44:30
All in favor say aye aye. 00:44:32
Any opposed? 00:44:34
Aye, aye. 00:44:35
That carries. 00:44:36
All right, back to you, Mr. Knight. 00:44:38
All right, we have a library board vacancy that occurred. 00:44:40
Is it a resignation? 00:44:48
Yeah, so, so current member Erica Lawrence resigned the. 00:44:50
End of her term which is going to carry through. 00:44:55
December of 2026. 00:44:58
So. 00:45:01
We had a couple of interested parties. I looked for a nomination. 00:45:03
I'll nominate Brent Lloyd. 00:45:08
Library Board. 00:45:11
I had. 00:45:13
Motion and a second for the appointment of Mr. Brett Lloyd. 00:45:14
To that position all in favor. 00:45:17
Aye. 00:45:20
And we have time for an EMS update. 00:45:21
Yeah, so. 00:45:25
You know, over the last couple years, you know, we've, we've worked at trying to solve. 00:45:27
Our EMS problem here in Floyd County trying to. 00:45:33
Develop a model that's, you know, stabilized emergency medical services. 00:45:35
In Floyd County and provide, you know, high quality care to our residents. 00:45:39
There have been several different ways that we've looked at delivering this model and most recently, you know, we've been working 00:45:45
with. 00:45:48
Floyd County Fire Territory and Highlander on been. 00:45:52
Joining forces? 00:45:56
In the fire territory and. 00:45:57
Putting together a fire based EMS system underneath them. 00:45:59
Unfortunately, we've set some benchmarks. 00:46:03
For some things that needed to happen Some. 00:46:06
We've got equipment that we. 00:46:11
Are looking to. 00:46:12
To purchase, you know, there's a lot of things that need to be done as far as establishing policies, procedures, protocols, so on 00:46:13
and so forth. 00:46:16
But unfortunately, you know those those communications have fallen short. 00:46:20
With us. So therefore it's my recommendation at least we move forward with the standalone county based model which was. 00:46:25
Essentially a hybrid. 00:46:31
Firebase models because they would be based out of the fire stations, but. 00:46:33
You know, I think the goal is to eventually one day, if these entities can come together into the territory, that they would merge 00:46:36
into the territory, but. 00:46:40
The clock is ticking for us to to get these things moving and I think going forward the standalone basis the the model that we 00:46:44
should go with. 00:46:48
Our hold on equipment. 00:46:52
Expires January 22nd. That's correct. 00:46:55
Next week. 00:46:59
And we we have a meeting between now and then. 00:47:01
Correct, correct. 00:47:04
I'm a little taken back by that, to be quite honest. I. 00:47:11
Been hearing positive movement. 00:47:14
Of towards a. 00:47:17
Towards. 00:47:21
A county wide fire territory and a county wide EMS. So I'm a little. 00:47:24
Taken back by what you just said so. 00:47:31
Is there not a way that we can continue to move forward and we've got a whole year here. 00:47:33
Let's go ahead and. 00:47:40
I would love to see that happen. 00:47:43
Fire territory with all and also. 00:47:47
The EMS under that I've heard positive movement so next can you explain? Yeah. I wish I really could you know, because we have as 00:47:54
well, but you know I. 00:47:59
We've had some benchmarks set down where we were requesting that they. 00:48:05
Acknowledged. This is the pathway that they want to go. We said, who's they? I don't know Territory and Highlander. 00:48:09
I just talked to a few of them this morning and they thought that they were moving in that direction and were. 00:48:15
Very positive about the discussion, so I'm really taken back. 00:48:21
We haven't had any communication from their attorneys or any kind of formal notification from them after the dead last that we 00:48:26
have set so. 00:48:29
660 days ago I requested a letter of intent just to show their intentions and they have not. 00:48:33
Delivered anything in writing saying we intend to do this. 00:48:41
And as of last night at 5:00. 00:48:45
When I talked to Matt Smith, he said they still had a few clarifications they had to make. That's exactly what I heard. 00:48:47
And. 00:48:54
We're running out of time. 00:48:55
And a whole year. 00:48:57
No, we've got this. 00:48:59
Hold on. Five ambulances, OK that. 00:49:01
If we know we're going in a certain direction, we know what we can do. I don't want to buy 5 ambulances. 00:49:05
If Highlanders not coming on board and we have one fire department, I have no desire. 00:49:12
I would rather just cut a contract with somebody else. 00:49:17
We have until the 22nd. 00:49:21
That's next week. 00:49:23
OK, we would need to know by. 00:49:24
I would say by our commissioners meeting on Tuesdays, they've been told we got a deadline. 00:49:27
Yeah, umm. 00:49:32
There's a lot of things. 00:49:34
That we're holding on. 00:49:36
Waiting for them to commit. Can we get an extension for a few weeks on the ambulances? 00:49:38
Now no extensions. 00:49:45
Yeah, yeah, they, they just kind of sit on it and. 00:49:47
Unfortunately, umm. 00:49:51
The things that they think they've been setting on it, I, I think that's. 00:49:52
Maybe he can. 00:49:55
So, uh. 00:49:58
A little clarification on that, we have a year comment. 00:49:59
In regards to Firebase DMS. 00:50:02
By state statute. 00:50:04
There has to be an intent to join the fire territory by March the 31st, so we have two months. 00:50:05
OK. So we lose those ambulances on the 22nd at midnight. There are no extensions. We asked for that earlier. You already asked. 00:50:11
Yes, there are twelve production slots. 00:50:16
For the largest ambulance vendor that is licensed to sell in the state of Indiana, OK. 00:50:21
We have five of them. That's almost 50%, yeah. 00:50:26
Can they extend on two or three instead of five? They won't be. 00:50:30
They will not because what they did, this is not like going to Ford where you just walk in and say I have money, I want to buy 00:50:34
your insurance. Yeah. 00:50:37
You know, there's, there's a, there's a vendor right across the bridge in Louisville. I'm friends with the guy and he was like, he 00:50:41
sells four different brands of ambulance. He lives in Louisville. 00:50:44
Can't sell across the bridge. 00:50:48
So this is not like going to carriage Ford. 00:50:50
And saying I have money, I want to buy it. You have to be a vendor. 00:50:53
Who is authorized to sell in a particular state? And so when I when I called and acquired, I called every ambulance vendor who was 00:50:56
authorized to sell in the state and I said I need the availability of ambulances. 00:51:02
Between. 00:51:08
That date and the end of 2026. 00:51:09
This was not only the largest. 00:51:12
But it was also the cheapest for the type 1/4 wheel drive ambulances. 00:51:14
So. 00:51:19
There are approximately about $30,000 a piece cheaper than the ones currently used by Highlander. 00:51:19
They are made in Indiana, they're not made in Canada like the ones that Highlander uses. 00:51:25
So from a fiscal responsibility standpoint, I did due diligence. 00:51:30
To to vet everyone appropriately. 00:51:34
And when we when we discussed the. 00:51:39
90 days. That is a That is a common practice that they use. 00:51:42
They made it clear very on at 90 days. 00:51:46
They come back off the shelf and go back. Those production slots become available. 00:51:49
So for instance, Evansville, city of Evansville, we're going Firebase DMS. 00:51:54
Last year. 00:51:59
They took every single one of those production slots from this vendor, which pretty much. 00:52:00
Crippled the rest of the state. 00:52:05
But guess what? Evansville had the money. They came in and said we want those slots. 00:52:07
So when these when these spots are given up at the end of the day on the 22nd? 00:52:11
They'll be gone within a week. 00:52:16
Because there's people that are. 00:52:17
Trying to replace a fleet or someone has a wreck or. 00:52:20
You know, they're trying to build their own ambulance service. There's 92 counties, so, you know, we're talking several 100 00:52:24
different EMS providers. 00:52:28
So, you know, that's that's kind of the. 00:52:34
Calendar wise, yes we have. 00:52:37
10 or 11 1/2 months before it would go go live, yeah. 00:52:39
You cannot build an ambulance service. 00:52:44
In that second time. 00:52:46
So we what has to be done between now and the 20th to keep this alive? 00:52:48
So. 00:52:53
Correct me if I'm wrong, but there has to be an interlocal agreement First off. 00:52:54
An interlocal agreement with. 00:52:58
I'm not a fire person, so the first thing that has to happen is Highlander needs to get on board. 00:53:01
And join the territory. 00:53:06
That's the very first thing that has to I can tell you, I can tell you there was a dead 1. 00:53:08
For December the 20th, yes. 00:53:12
It is January the 16th and. 00:53:15
The things that were requested by December the 20th. 00:53:18
Have still not been done. Yeah. Huh. From the hot from Highlander. That's the whole problem. Even if we go this route. 00:53:21
I mean, there's nothing saying that we can't merge them into the territory of these guys. All this is saying right now is I think 00:53:28
everybody would like to see happen, but there's, I know we all want it. We all want that to happen. Basically what we, what 00:53:33
they're trying to say right now is either way, we have to. 00:53:38
Move forward on the Ms. 00:53:43
And so that's not to say that. 00:53:44
Hey, you buy these ambulances and then next week everything comes together. 00:53:47
We can shift on a dime. 00:53:51
From a county based EMS system to a firebase that can be done at the drop of a hat as long as. 00:53:53
Statutorily. 00:53:59
The the stakeholders in the territory and Highlander. 00:54:00
Meet the statutory requirements to form the new territory which? 00:54:04
Has to be done by the 31st of March. 00:54:08
To take effect 1 January of 20. 00:54:11
Did I hear is there? 00:54:15
Potential other options. This is just the most. 00:54:17
Cost savings, but it sounded like you're saying there's other options at a more expensive rate, so they're. 00:54:19
There are options, there are options, and so all this is not great. All this is trying to say is is this. Let's just say for 00:54:26
instance, Highlander comes to the table and with the territory and everything works out. 00:54:33
We can make the decision next week and say hey, let's scrap this and go back to Firebase. 00:54:41
This is not committing to. 00:54:46
Countrywide or Firebase? 00:54:49
That part is. 00:54:51
Fairly easy to switch. 00:54:52
The problem is going to be. 00:54:55
This all dies on the 22nd and midnight if you don't have these aims. 00:54:57
Period. 00:55:02
There's options. There's options to buy their ambulances if we don't give you all the contact information. No, I don't. I don't 00:55:04
want it. I'm. I'm just saying I'll give you names and phones. Wait, there are options. 00:55:10
You can probably go buy a bra on ambulance for $360,000 a piece. 00:55:16
It takes 2 years to get those so you can buy some used ambulance even. Yeah even even stock bronze. 00:55:21
You know, 40 to $50,000 cheaper than the Medics plan. 00:55:26
I'm I'm just not in favor of. 00:55:30
One department. 00:55:34
Forcing us to spend another. 00:55:36
Quarter $1,000,000 because we're going to wait. 00:55:38
Yeah, yeah. I mean, and that's your all's decision. You know, like I said, this is. 00:55:40
You know 85% of our fire department's runs are EMS assists. 00:55:45
And you know, here we are. There's 4000 EMS calls in in this county alone. That's more than double because I think everybody wants 00:55:49
the same goal, but we can't get there. 00:55:54
But we're going to sit here and minimize the importance of EMS. 00:55:59
Because. 00:56:04
And I understand money, I do. 00:56:05
You know, uh. 00:56:07
This cane's been kicked down the road now and I'll speak from the taxpayer perspective at this point. 00:56:09
This King's been kicked down the road for since 1999 when I started working EMS in Clark and Floyd County. 00:56:13
It was before that. 00:56:20
Right, right. I'm saying that's as far back as I go. 00:56:21
But, well, all of the elements are lined up. 00:56:24
Except for Highlander fire at this point, and if Highlander joins and everything is statutorily able to happen by the 31st of 00:56:27
March. 00:56:30
They can very easily switch back and go to Firebase ES. 00:56:34
And effective January 1st, but we won't have the ambulances. Are you saying are you telling us to go ahead and buy the ambulances? 00:56:38
Regardless, this is up to you all. At what route are you committed to providing an EMS service? 00:56:44
Whether it be Firebase or that, you either have to make that decision. 00:56:50
Or do you privatize the same thing and let history repeat itself for the same that has for the last 35 years? So you're saying, I 00:56:55
think what I hear you saying? 00:56:59
And correct me if I'm wrong. 00:57:04
By the ambulances, then we have till the 31st. 00:57:05
March 31st to make all this happen. 00:57:09
And hopefully and and and and I do think we're all headed. 00:57:12
You're going to need those five ambulances regardless of whether it's countrywide or regardless of whether it's Firebase. The only 00:57:17
thing that. 00:57:22
If we buy them and we don't and something happens and we don't need them. 00:57:27
Can we get rid of them pretty quickly? 00:57:31
You can sell, you can broker them. 00:57:33
Put them through a broker and sell them. 00:57:35
Sound Evansville. 00:57:37
Yeah, yeah. 00:57:39
Well, just that's that's why I believe this shift is going to be necessary. You know, at least at this point that we move towards 00:57:41
the county based system. 00:57:44
What happens in the future happens, but you know, that's sure all the future, but. 00:57:47
You know, we, we've identified that we want to stabilize emergency medical services in Floyd County, want to provide the people of 00:57:52
this county with top quality. 00:57:56
Clinical clear care. We want to make sure. 00:58:00
That we're providing a service that's both fiscally responsible and is given great oversight. 00:58:02
I don't think that there's any 2 entities around that that provides that more than our commissioners and our councils. So that's 00:58:07
my recommendation. So you're recommending also that we buy the. 00:58:12
Go ahead with the five. 00:58:19
Five to five, yes. So here's my. 00:58:21
Thought we haven't appropriated the money. 00:58:24
What's that? We haven't appropriated the money? 00:58:27
Yes, we did. 00:58:31
Dedicated to it get rolled back to cash at the end of the. 00:58:35
I know, but it's not appropriate. 00:58:38
That's what I just said, yes. 00:58:40
So we do not have an appropriation. 00:58:42
The contract can be signed and appropriation can be made, yes. 00:58:45
But at the end of the year as I produce a Zed last year. 00:58:48
That there was number dedicated contract from December 31st, it would rollback to cash. That was your concern? 00:58:52
It happened, yeah. 00:58:58
One of the reasons why we gave them. 00:59:01
Until December 20th for a letter of intent. 00:59:03
And they've dragging their feet. This is a way to kill. This entire thing is death by inaction. 00:59:06
Is exactly what this well. 00:59:12
I just want you to be clear, OK? It's not the inaction of either one of these boards. 00:59:14
The inaction is. 00:59:20
And I'm going to just say it out loud. 00:59:23
Highlander. 00:59:25
Is playing their cards because they want to be the only provider? 00:59:26
They stood here a couple meetings ago and said. 00:59:30
The words. 00:59:33
We want to be the primary provider. 00:59:34
Of EMS, not fire, they said EMS. 00:59:37
And they're holding off on this? 00:59:41
They should have never received the ambulances to begin with. 00:59:44
The whole thing was wrong. I disagree. Not in contract. 00:59:47
I disagree, so I vote in favor of it. 00:59:52
You all say you want this EMS system for the whole county, all of us. I don't agree. I think Highlander fire. 00:59:55
Has done a good job and no one still bringing to me the justification for the increased cost of the taxpayer. 01:00:01
For all this when I feel high under fire for our district. 01:00:07
Has served us well if cost is owned. I'm not not everybody's own board if cost is the only issue. 01:00:11
For EMS and the only concern. 01:00:17
OK. When is Rural Metro Fire Department, which is a private fire department coming in to do their presentation because I can 01:00:19
guarantee you. 01:00:23
They can provide Fire Protection for cheaper than the combined budget of three municipal departments in this county. 01:00:27
OK, so. 01:00:33
Disappointed. March 31st is a deadline. 01:00:37
But that's not We show up to a meeting on March 31st and approve it. There are public hearings that have occurred. There's a lot 01:00:41
of stuff notices that have already started. 01:00:45
The current territory already started posting notices to ensure that. 01:00:49
Clients was met to meet these deadlines. Who's there? Who's There represents the territory, Georgetown and the territory 01:00:53
currently. 01:00:57
But who's? Who's Highlanders? Uh, uh. 01:01:01
Attorney. 01:01:05
OK. 01:01:06
OK, Miss Bridge. 01:01:08
Yeah, OK. 01:01:09
But again, and you're all well aware of this, right? 01:01:12
You're all well aware of this. 01:01:15
Can I weigh in here, Mr. Chairman? 01:01:17
Yeah, y'all know me, I've been around a long time. 01:01:20
And I've been for. 01:01:23
Private enterprise running ambulance service. 01:01:24
As long as I've been around because. 01:01:27
Personally, I think. 01:01:28
Private enterprise can do things. 01:01:29
More efficiently. 01:01:32
And as well, 'cause government typically don't do things well. 01:01:33
Law enforcement and a couple other things. 01:01:37
Having said that. 01:01:39
I've also witnessed. 01:01:40
This county has gone through. 01:01:42
Probably. 01:01:44
5 providers since I've been here. 01:01:45
So therefore. 01:01:48
If. 01:01:49
With having this. 01:01:50
And we've talked about county run, which I've. 01:01:52
I've been against generally, you all know that, but I. 01:01:54
I hope I'm pragmatic. Maybe I'm a waffler, but. 01:01:57
I tend to believe a county. 01:02:01
Is is the way? 01:02:04
Typically like the idea both bodies. 01:02:07
County. Honestly county base gives the county more oversight than even fire base does. I typically like the county base because of 01:02:10
the oversight and you got 2. 01:02:15
Separate entities because we ran into that with. 01:02:20
Other providers you get. 01:02:23
Firefighters, they coming off of a run, get stuck out on a nameless. 01:02:24
And we don't like that commingling. 01:02:28
We want firefighters to be firefighters. We want EMS, BMS. So I would propose. 01:02:30
Just move forward with county based. 01:02:35
And just say. 01:02:38
Hey, tough luck. 01:02:39
That's just my proposal. 01:02:40
And I wanted to say. 01:02:41
Jim, I agree with you that Islander has done a good job. 01:02:43
And what we're trying to do is. 01:02:46
Make that county wide take the model that they've created. I went to Highlanders Firehouse multiple times and and I told them, I 01:02:50
said here's what here's the plan is we're going to. 01:02:54
Take Highlanders model and grow it through the county. 01:02:58
And I said there's no sense in tearing the county. 01:03:01
Turning this agency down. 01:03:04
The first question I was met with. 01:03:06
Was can we have all these monitors that are $70,000 a piece and I said? 01:03:08
So you want these new monitors that are $70,000 a piece when you have the ones that are 53,000? 01:03:13
You already have 3, so we'd have to buy eight at 70,000 instead of five at 53,000, I said. So what does that look like to you? 01:03:18
That we're tearing your service down and building. 01:03:25
So any final comments on this conversation? Well, we do. We need to resolve something today. 01:03:29
There's no voter action required, I think, I think. 01:03:39
If the quote UN quote couple of items loose ends on Highlanders pointed resolved by the 20th we. 01:03:41
We'll probably proceed down that pathway. I agree. We'll probably proceed with county law, I think if everything's done by the 01:03:47
20th, but if it's not done by the 20th. 01:03:51
Then do we go ahead and bother? 01:03:55
By the ambulances. 01:03:57
But under the paradigm that's in the accounting wide service at that point and you guys are going to sign the contract by on the 01:04:01
by the 22nd and we don't have appropriated money. 01:04:05
But it's coming out of. 01:04:11
Public safety? Yep. 01:04:15
But it's coming out of the public safety. 01:04:16
Yes. 01:04:18
For how much was it? 01:04:20
11.5. 01:04:23
1.5 million. 01:04:25
Any other I just want to say that. 01:04:28
I finishing my my comment with with Jim. 01:04:32
I don't think there's an appetite. 01:04:38
On this body. 01:04:41
May be wrong. 01:04:42
To continue. 01:04:43
Subsidizing Highlander $400,000 a year. 01:04:46
Going forward, their contract ends. 01:04:49
December 31st this year and I. 01:04:52
I don't believe there's any appetite for. 01:04:55
And for that to move forward as is. 01:04:57
The the Fitch study was completed and paid for by this county in 2021. 01:05:00
There were 50 benchmarks. 01:05:05
The The Fitch Group is the the nation's leading experts on EMS consulting. 01:05:08
This county used taxpayer dollars to pay them to come in and do a study. 01:05:12
That identified 50 benchmarks. 01:05:16
37 of those, fifty were not being met. 01:05:19
And probably. 01:05:23
Most of those. 01:05:25
Probably more than 80% of those that weren't being met then. 01:05:26
Aren't being met now. 01:05:30
So guess who's been involved for the last five years? 01:05:32
That hasn't met those benchmarks. 01:05:36
They're not fulfilling the terms of their contract. That is my point. 01:05:38
So I so the only thing that's changed since 2021. 01:05:41
Or 2020? I'm sorry is the name on the side of the ambulance? 01:05:46
When we had new Chapel, right? 01:05:51
That is correct, right? 01:05:53
So you're trying to dump everything from new chair right now who we had the last two years, Mayor pro? 01:05:55
And Oliver Fire, have they fixed any of those benchmarks in the last two years? No, they have not. 01:06:01
They have not. Are they responsible for all those benchmarks that agency from a compliance standpoint with the state, Yes, they 01:06:07
are responsible. 01:06:11
I do have one more thing to say. 01:06:16
I, I, we need to move forward. 01:06:18
In whatever way gets us to a. 01:06:22
County wide EMS system. I'm in favor of a fire based. I hope we can get there. 01:06:25
If we can't, we need to move forward and. 01:06:30
I I thoroughly. 01:06:35
That we can get. 01:06:38
To a fire base. 01:06:39
EMS but we need to fight by the five ambulances and we need to move forward. 01:06:40
That's my opinion. 01:06:44
And I wanted that to be very The inflection point is the 20. 01:06:46
Yeah. 01:06:49
Motion to adjourn. Hold on. 01:06:51
A. 01:06:58
OK. 01:07:01
Just a quick update for the Council. 01:07:03
Yeah. 01:07:06
The health department renovations for the building on Grant Line Rd. are out forbid. 01:07:08
We expect those bids to be back February 17th. 01:07:13
The Council previously. 01:07:17
Had a budget amount for that. 01:07:19
So that's what we're we're going to. 01:07:23
Probably be coming in around that and have a contract ready. 01:07:25
Soon thereafter to. 01:07:29
To complete, we are on a tight deadline to get that building completed, so I just wanted to put it on your own. 01:07:31
Radar that this would be coming through in. 01:07:38
I don't think that that money was formally committed. It was just. 01:07:41
Well, it's it's in the. 01:07:45
That amount of money is and I hope they hover around. 01:07:48
What we gave you are under, so that would help us out. Yeah, it's in, it's in the band and. 01:07:51
Health Department. 01:07:56
Capital funds, yeah. 01:07:57
So. 01:07:58
It's it's coming from a couple different sources, but yeah. 01:08:02
It's so it's can you give us an update on the other Chase building downtown? 01:08:10
Instructions in progress. 01:08:15
Or have any have any departments moved? 01:08:17
No, it's not done. OK. We have Susannah and HR and Susanna are out there. 01:08:20
But no other departments move yet. I think they are looking at. 01:08:27
March. March Elevations. 01:08:31
When are you physically looking to move and stand and ratio? 01:08:33
We have nailed down in time you have to put. 01:08:39
OK, I've had a lot of turnover. I'm no it was finishing up I. 01:08:43
Went through the 2nd floor yesterday and. 01:08:47
Yeah, it's coming along so. 01:08:49
Yeah. Can we ask about what the? 01:08:50
What we anticipate doing with Pine View then? 01:08:54
I'm gonna buy it, yeah. 01:08:57
I think you know, I mean in brief open door youth shelter is. 01:09:00
Trying to find a buyer that would buy the entire complex and allow them to stay on their same site. 01:09:04
But at this point in time. 01:09:10
They're forming an ad hoc committee between. 01:09:12
Themselves and other community members to to try and make that happy. 01:09:15
Under the leadership of. 01:09:20
Judge Brown Yeah, yes, yes, I knew that that happened. 01:09:22
All right. Thank you for the update. 01:09:26
Now I'll entertain that motion to adjourn. 01:09:28
I'll move. All right. Second, All right. 01:09:30
Any opposed we have a. 01:09:34
Salary appeals meeting for those on that. 01:09:36
Committee. 01:09:38
* use Ctrl+F (Cmd+F on Mac) to search in document
Unable to preview the file. Make sure you have Adobe Reader installed

Transcript

Event transcript
What's that, buddy? 00:00:00
So. 00:00:04
If you'll please join and. 00:00:05
That's in the Pledge of Allegiance. 00:00:07
I pledge allegiance to the flag of the United States of America. 00:00:09
And to the Republic for which it stands. 00:00:14
One nation under God. 00:00:16
Indivisible with liberty and justice for all. 00:00:18
Well, welcome to the first joint meeting of the Floyd County Commissioners and Floyd County Council of 2026. 00:00:23
If you do have a cell phone, if you'll put that on silence. 00:00:30
That would be fantastic. 00:00:34
And. 00:00:36
We don't have a real lengthy agenda. 00:00:38
Uh, but I think it's a meaningful 1, so. 00:00:41
We'll start with approval of the 10/28/25 joint meeting minutes. 00:00:45
So move. 00:00:50
2nd. 00:00:51
Have a motion and a second all in favor. Aye aye. 00:00:52
All right, and we have a. 00:00:57
5 to 10 minute presentation from SBS portals today. So we have a Miss Bailey, is that correct? 00:00:59
And a colleague. 00:01:05
OK, welcome. 00:01:08
Thank you. Good morning. My name is Cindy Bailey. I am the regional Account manager for SBS Portals and Information and Records 00:01:10
and I have my wingman, my sales manager, Mike Dinkelow along with me this morning. 00:01:18
For some time I've been talking to Diana and I've been talking to Susanna, and it's our understanding that the county is 00:01:26
exploring. 00:01:31
Ways to go from paper records to digital records. 00:01:36
So I'd like to spend a few minutes. 00:01:41
This morning discussing. 00:01:43
What our company does and how we can get you from paper records. 00:01:46
To digital access. 00:01:51
All in one belt with. 00:01:54
So many county offices. 00:02:00
Look just like this and Mike and I spent some time. 00:02:02
Here I think it was maybe late October, early November, and we saw just this. 00:02:05
We saw lots of files and heavy books that are hard to find and. 00:02:11
Very difficult to access. 00:02:18
So by having a well thought out plan, our company can help you go from file cabinets and. 00:02:21
Shelves that look like this. 00:02:29
To having files and books. 00:02:31
Look in one easy access on the computer. 00:02:33
By embracing the digital world, it means that you are going to have better organization and access. 00:02:38
Your processes are going to be more streamlined and you'll free up. 00:02:45
Storage space. 00:02:49
All by giving your citizens the ability to access records online. 00:02:50
Actually. 00:02:58
Becoming digital is a 2 step process. 00:03:00
And both steps are equally as critical. 00:03:03
Your first step would be to convert and scan and index all your books and records. 00:03:07
So that you have high quality images that are properly indexed and we have the ability and we the experience to work. 00:03:12
With the county officials to figure out what their indexing values are and index them. 00:03:21
And then just as important as getting high quality scanning images. 00:03:27
You want to have a. 00:03:32
A platform. 00:03:35
That is easy to use, not only for your staff. 00:03:36
But for the citizens of your county to easily access your. 00:03:39
Records. 00:03:44
Our role is to handle both phases from start to finish. 00:03:45
Working with every department to ensure that we create a platform. 00:03:50
That is consistent. 00:03:56
It's easy to use. 00:03:57
It's affordable. 00:03:59
What our goal is for you guys. 00:04:01
For you guys is to have one vendor, one contract and one support team. 00:04:03
And this will truly make your digital implementation easier. 00:04:08
So I want to start by explaining to you how the scanning process works. 00:04:12
Here's a diagram here, and I think I've also done handouts so you can refer back to it. 00:04:18
The first step is what you guys have done. You've identified that you have a problem and you need to figure out how to do it. So 00:04:23
you we come and we do physical inventory. 00:04:28
We count paper. We've done that for maybe 6 or 7 departments already. 00:04:34
We put together a pretty detailed quote. 00:04:38
Which we've already done for those 5 or 6 departments and I think Diana maybe has presented the quotes to you. 00:04:42
Is that? Is that true? 00:04:49
OK. And then once the quotes are accepted and you guys decide you want to move forward, we sit down and we create a timeline. 00:04:50
Hit. Let's face it, this paper did not. 00:04:59
Accumulate overnight, so it's not going to go away overnight. So we want to create a timeline that makes sense for you and for 00:05:02
your budget. 00:05:06
We will then send a truck that will come and pick up your files. 00:05:10
Once we pick those files up, we log them into our storage facility in South Bend, IN. 00:05:16
And it's a very detailed process. We put barcodes on every box, every book. 00:05:22
That allows. 00:05:28
Us to track where. 00:05:30
The boxes and the books are in the scanning process. 00:05:32
Once we have everything logged in, we get the process going. We start prepping the documents for scanning, whether that means 00:05:36
taking a. 00:05:40
Mechanical book apart, if we go through the files, we make sure all of the. 00:05:44
Pages are not dog eared. We take out paper clips. We take out sticky notes. 00:05:50
You know, we have a whole process and we have a whole team that's been doing. 00:05:56
The prepping for years. 00:06:00
Once we start, once the prepping. 00:06:01
Is done. We start the document scanning. We use commercial grade equipment. 00:06:04
That automatically kind of adjusts. 00:06:09
For light. 00:06:12
Documents. For darker documents, we take care of the shadows. 00:06:14
We once all the scanning is done. 00:06:18
We go through an inspection process to make sure that we've captured the best image possible. 00:06:20
Then we move on to indexing and. 00:06:26
Like I mentioned before, we meet with each department. 00:06:29
And we decide how they want to look up. 00:06:32
Those documents. 00:06:35
You know, if it's marriage records by bride and groom, by date of marriage, et cetera, we work pretty closely with each department 00:06:36
to decide exactly how they want to make those files. 00:06:42
Accessible. 00:06:47
Once the indexing is done, we do some quality control on the indexing to make sure that we've captured. 00:06:49
All the indexing values. 00:06:56
And then we you have to decide how we're going to deliver. 00:06:58
The scan data to you. 00:07:03
We can deliver it on a flash drive and then you can figure out how you're going to access it. 00:07:05
But I want to explain to you what our second step is, and that's the SBS portals. 00:07:10
We're right in about 10 minutes, so I can give you 5 more, but I'm going to leave time for Q&A, so. 00:07:17
The other thing I want to mention too that is important is if you decide to have your. 00:07:22
Records destructed. We use a certified company up in South Bend. They come. 00:07:29
Right to our facility and they. 00:07:35
Shred. 00:07:38
The documents. 00:07:39
Right on site. So you're we're not transporting your documents anymore. 00:07:42
I think what I'm going to go ahead and do is Mike, should we play the video? I think just because we're. 00:07:47
Our SBS portals is a cloud based solution. 00:07:55
It is very easy to use. 00:07:58
Each department gets to determine. 00:08:00
Which module they use? Our software is not a one-size-fits-all. It's custom built and it's custom built with modules that. 00:08:02
Each department is going to need. 00:08:11
We've put together a. 00:08:14
3 minute video. 00:08:16
That shows you. 00:08:18
How the public? 00:08:20
Can access documents and how the public can also request documents? 00:08:21
How many counties and their respective departments are using the SBS portals? 00:08:26
County solutions portal. 00:08:32
Here you see an example. 00:08:35
Electronic document management file cabinets. So this is our. 00:08:36
Electronic document management solution. 00:08:40
Now these are file cabinets that are common to counties in their respective departments. 00:08:43
Now if you are a subscribed user of the portal. 00:08:49
You were determined. 00:08:52
What records you want hosted in the portal? 00:08:53
What you would want the file cabinet name and then how? 00:08:56
You would want to search for those records. This is all customizable to you. 00:08:59
To search for record. 00:09:05
A person would just simply click on the search button and use any of these criteria to find a record. 00:09:06
If they want to add record, they just click on the add button, choose the file that they've scanned and stored. 00:09:12
And then they can quickly add it to the file cabinet. 00:09:17
So the electronic document management is very easy to use and then you can find your records. 00:09:21
24/7 yourself, all in one location. 00:09:26
Simple to search for and simple to add. 00:09:29
Now we have another solution that's called the Public Document Center. 00:09:31
So I'm highlighting this genism in its file cabinet. So once your records. 00:09:35
Are uploaded into your genes and menace found cabinet. 00:09:39
We can provide you with a simple link. 00:09:42
To apply on your website. 00:09:44
And your records are immediately available for the public to search. 00:09:46
Here's an example using White County Auditor. 00:09:51
Here's the link that we've provided. 00:09:54
Citizens come to our website, they look at their instructions. That's customizable. 00:09:56
And each one of these tabs represent a file cabinet. 00:10:00
That she has in her. 00:10:04
Portal hosting these records so citizens want to find him in its and agendas. 00:10:05
They come to the website. 00:10:10
They use any of this criteria to find the record. 00:10:12
Put in the criteria, click on search and now they receive a result list and all they have to do is open. 00:10:15
The record on her website it's very easy 24/7 for her citizens to do. 00:10:20
OK, so that's the. 00:10:26
Public Document Center solution. 00:10:28
Now we have another solution. 00:10:30
Call the Citizen Request processing solution or Internet Service request. 00:10:32
So Tippecanoe County for many years has used this selection solution from us. 00:10:37
Citizens come to the website. 00:10:42
Or then come to a kiosk. 00:10:44
Click on the button. Here's instructions on how to use your page. 00:10:46
And they can select a form. 00:10:50
Request. 00:10:52
That they want to make from her. Now this again is completely customizable. You decide. 00:10:54
For your department, what? 00:10:58
Request you want on your website what applications or forms you want them to submit from you. 00:11:00
So if I'm a lawyer and I want a case filings record. 00:11:06
And click on the button I fill out the form. 00:11:10
I click on submit and it immediately goes into your portal. 00:11:12
As a workflow task. 00:11:15
For their respective staff person to process that request. 00:11:18
Again, I'll show you another one. This is the Elkhart County Prosecutor. 00:11:23
Click on the citizens. Click on the link. Here's the instructions on how to use their page, and here's the forms. 00:11:27
Applications. 00:11:32
That they are able to submit. 00:11:34
To their department. 00:11:36
All of these solutions electronic document management. 00:11:38
Public Document Center. 00:11:43
And citizen request processing solutions are. 00:11:45
Founded on best practices. 00:11:48
They're simple to use and easy to get started. 00:11:50
That's pretty much everything in a nutshell. 00:11:57
It gives you an overview of how the portal works, the citizens request processing, the document management, and the public 00:12:00
document center. 00:12:03
Are only three of the modules that we offer. 00:12:07
We offer agendas and minutes module. 00:12:11
I gave you a brochure because I knew our time was going to be limited. 00:12:14
You can, you know, look through that. You can contact me at anytime with any questions. I also have a form of frequently asked 00:12:18
questions if we don't have a time. 00:12:23
If we don't have enough time. 00:12:28
Now for you guys to ask questions, but I'm happy to entertain any questions that you might have. 00:12:30
If I'm out of time, I'll go sit down. 00:12:37
All right. Now let's hang out there for Q&A. Susanna, Diane, did you have anything to add at this moment? I assume this is a 00:12:39
monumental task. It's the time to start talking about it with all the. 00:12:44
Living parts that get that but. 00:12:49
Have you guys researched? 00:12:51
Are you researching multiple? 00:12:53
Vendors for this? Have you already done so or? 00:12:56
And what what kind of you know? 00:13:00
What kind of rough costs are we talking about with regards to I believe I sent out? 00:13:02
Out of the current estimate for scans and input inventory that they've taken at this point. 00:13:07
And working with Susanna, we kind of selected the. 00:13:12
For lack of a better way like. 00:13:16
Triaged the different departments. 00:13:18
Legislatively, our records are kind of supposed to travel with us. 00:13:21
And obviously we're moving to a building that. 00:13:24
Doesn't really have that storage on, apologies. 00:13:27
But. 00:13:33
So we have. I've actually been researching companies. 00:13:34
The entire time I've held this seat. 00:13:37
When the conversation about renovation movement, whatever you may have began, I did start bringing to the Board of Commissioners 00:13:40
attention. 00:13:44
That, uh. 00:13:49
A plan for digitizing. 00:13:50
And creating public access, ease of access for records need to be put in place my office alone and I did attach our. 00:13:53
Retention schedule when I sent out that information earlier this week. 00:14:01
My office alone has records that we're never allowed to destroy unless. 00:14:05
The digital record is signed off on by the state as being. 00:14:08
Appropriate item. 00:14:11
So yes, we've researched multiple companies. 00:14:13
Yes. 00:14:16
This is a project that needs to be taken in steps. 00:14:17
SBS portals is very much aware of that and they. 00:14:21
They understand that this is not something that is going to be 1 giant bite, it's going to be in pieces. 00:14:23
So far they've done exactly what we've asked and provide us an estimate for those triage departments people that are leaving their 00:14:29
records behind. 00:14:33
Suzanne, do you have any other that because she's been in more contact than I have, she graciously took the lead on this project 00:14:38
recently to allow me more time for. 00:14:42
So. 00:14:47
Several years ago, the Commissioners. 00:14:48
Digitized all of the building and development. 00:14:52
Operations. 00:14:56
I think that was really just their departments. So we digitized all of ours. So that's why our estimate is so much lower than 00:14:58
everybody else is because ours is already digitized. 00:15:03
Not a very good system once we got into it, because it's not usably. 00:15:09
Easy search. 00:15:13
You can't really do all that with this when. 00:15:16
Cindy is able to take all of what we have done. 00:15:20
And she's going to be able to transport it into the new system. 00:15:24
And make it more. 00:15:27
Friendly. 00:15:28
Searchable for the community, for the staff, so. 00:15:29
That's why our estimate was so much lower than. 00:15:32
Everybody else's but. 00:15:35
At the new Floyd County Government Center, there is really not any storage. 00:15:37
Come so when you all start to do renovations eventually. 00:15:43
All of that is going to have to be moved somewhere, so if we can. 00:15:48
Digitize it. Plus with transparency it can be out there for the public to search whatever they want to. 00:15:51
Whenever they want to. 00:15:57
OK. So we probably just need to identify which one of these we're going to do first. 00:15:59
Right. So the quotes that you have so far is just for the offices that are moving? 00:16:03
Right away. I know the clerk's office. I think you all are already. 00:16:09
Digitized, right? 00:16:13
Some of these, yes. Yes. 00:16:16
And the recorder's office is digitized, so it's not every department is going to be. 00:16:18
Accessing this but. 00:16:24
The quotes you all have right now are for just the ones that are going to be moving. 00:16:26
Sooner rather than later. 00:16:31
All right. Any immediate questions for? 00:16:35
M's Bailey. 00:16:38
I thought she's volunteered to make herself available and. 00:16:39
Could we? 00:16:43
I did not receive. 00:16:45
The quote. 00:16:46
I I don't recall receiving it either, so maybe I dismissed it or somehow. 00:16:49
It was attached to Diana's e-mail that has. 00:16:54
Did you get it? I I don't. 00:16:57
I just looked again and I didn't. 00:17:00
Unless it was sent out. 00:17:02
Here's a spreadsheet that's. 00:17:04
Well anyways, if we could send that again, I would. 00:17:08
Greatly appreciate that. 00:17:10
Yeah, OK. Maybe I missed it. I'm just gathering information at this stage. Anyway, we're not taking action this morning, I'm sure. 00:17:12
I just don't even know what we're what the price tag is we're talking about. Can we say that? OK, so you take the old documents on 00:17:20
the screen, digitize those new documents coming in. Do they go to you too? Or how's that? How do how's the working department? 00:17:26
How's how's the departments keep on their. 00:17:31
Track of working, so there's two ways to handle that. 00:17:37
When you have new documents that are coming in, you can actually self scan those right into the portal if you want or if your 00:17:40
department doesn't have time for that. 00:17:45
We can do that for you. 00:17:50
So there is there is an option that there is an option, yes. 00:17:52
I've gone through this once with another agency and I know it's it's quite a logistical. 00:17:56
Situation and it's super easy and just a couple of things real quick that I do want to add. 00:18:02
I know I. 00:18:08
Susanna just said that there are some departments that have quite a bit of data that's already digitized. 00:18:10
And we can create a portal for them and. 00:18:15
Upload all the documents that they already have digitized. 00:18:19
And we don't have to do that at one time. We can start off with those. 00:18:23
What Diana referred to as the triage. 00:18:27
Departments, we can just start with them and then you know, as budget allows, as time allows. 00:18:31
When they need their documents, we can add to the portal. 00:18:37
So there's an opportunity where you could start with documents and they could still upload documents and so it could just keep 00:18:40
it'd be an even flow. Yep. 00:18:44
OK, Yeah. 00:18:48
Yeah, I would be interested in. 00:18:49
A list of references of Indiana counties. 00:18:53
If you could forward that to her, I would appreciate it. 00:18:57
Absolutely easy. Easy. We've worked with all 92 counties in one fashion or another. 00:18:59
Our company has been around for over 40 years. 00:19:04
Is the. 00:19:09
Is the monthly fee. 00:19:10
Set for. 00:19:12
Specific period of time or for? 00:19:14
The monthly fee. 00:19:18
Is. 00:19:21
It's based on. 00:19:23
You know, it's like a year at a time. 00:19:25
Usually that fee does not increase. If it's going to increase, it's just going to increase marginally. 00:19:27
Or minimally based on a contract that we sign every year or is there a? 00:19:33
Through your contract. There's not a contract that you have to sign, no. You own all the data. You continue to use the portal for 00:19:37
as long as it's working for you, if at some point in time. 00:19:41
The next greatest thing comes along and you say, oh, I want to give this a try. You just let us know and we upload your data and 00:19:47
give it back to you. 00:19:51
So how long is the speed locked in? 00:19:54
Mike. 00:19:58
It's not locked in. 00:20:02
And what Cindy's trying to, I think what she's trying to get across is. 00:20:07
There's not a contract. 00:20:11
That we're asking for you to sign. 00:20:13
So the fee that we've provided to you is our is our current rate. 00:20:16
We we, it's not something that we typically adjust. 00:20:21
We haven't had a price increase. 00:20:26
In four or five years that I'm that I can recall. 00:20:28
The only way that we would increase the price is if you. 00:20:32
The portal price includes 50 gigabytes of data. If for some reason you exceed that, then we. 00:20:35
Charge per GB. 00:20:41
Well, we don't, it's not, it's not our typical practice to. 00:20:44
To increase the price. 00:20:48
What was the fee about four or five years ago when it go through? 00:20:50
We had a 2% price increase that was that was on a basis of. 00:20:53
Expensive additional fees that we got from our. 00:20:58
Hosting partners, Amazon Web Services. 00:21:02
Has it, has anybody talked with Gary, our ITI to ensure that this is? 00:21:06
Going to. 00:21:12
Work with our current. 00:21:14
IT infrastructure, OK. 00:21:16
Awesome. 00:21:21
And that's kind, I mean, I think this is a great. 00:21:23
Option for us to move forward and it saves. 00:21:26
Time it saves square footage it's. 00:21:29
It's the right way to go. 00:21:33
My only question is. 00:21:35
Where's the money to pay for it? 00:21:36
And that would be. 00:21:39
I didn't hear you dying. 00:21:44
It's a capital improvement so it can be paid for by the gold pot is what you're telling us. 00:21:49
OK. 00:21:54
OK. All right, Well, if you have time to hang out. 00:21:55
Afterwards I got. 00:21:58
Diana. 00:22:00
What's the process for getting state approval? 00:22:01
So we can eventually. 00:22:04
Not have to store paper. 00:22:06
SPS has worked with the state. 00:22:08
Four years. 00:22:11
I would say so once we have the digital in place. 00:22:14
Notify the state, they take a look and we get a document saying no for it basically. 00:22:17
Yeah, one of the reasons why we brought this. 00:22:22
They have worked in this state as long as they have, and they have worked with the state as long they have. 00:22:26
I mean, if we don't do this, we're going to have to find a place to store. 00:22:31
Documents and storage is not. 00:22:35
Documents George is not a storage issue, but. 00:22:38
I don't want to talk in negatives necessarily, but. 00:22:42
I mean there there are a lot of other. 00:22:46
Potential. 00:22:47
Problems that. 00:22:48
Could be created when you have documents that are in storage. Sure you know whether it's a. 00:22:50
You know, tornado or a fire. Well, that's why you have to bet. All right, Well, I think that's the direction we're moving. And 00:22:54
then again, if you do have time to hang out, that's fine. Otherwise, we'll have to be so much forward, though. What's the next 00:22:59
step? 00:23:04
You know I. 00:23:10
Are we obligated to get bids from other? 00:23:12
Yeah. I don't know. Are we and have we, I think, I think that's the number one for me is, yeah, if we're gonna put together a 00:23:14
program, then we have to broadcast to RFPs and and then go from there. 00:23:19
And then if we can identify, like I said, low hanging fruit if it if, if. 00:23:25
The commissioners already digitized some things a few years back and all we need to do is update that. Maybe that's the place to 00:23:29
start. Yeah, whatever videos we choose, yeah. I don't know if it doesn't have to be an RFP process, it just has to be 3 beds, so. 00:23:35
Right. 00:23:41
It looks like a crisis over the threshold before quoting potentially. 00:23:43
Special Purchasing. 00:23:51
Are licensed by the state. 00:23:57
So they might call 5%. 00:23:59
Yeah, umm. 00:24:00
Yeah. So it sounds like that might be the next step. 00:24:01
Actually, yeah, yeah. 00:24:04
OK. You know, see what we're obligated to do and then see what options we have. 00:24:05
Items 2-3 and four are under the county councils. 00:24:09
Agenda today, so not sure. Yes, Item 2 is our revised schedule for meetings for this year. 00:24:14
Did everybody have a chance to look at those and have any questions regarding? 00:24:21
So the meeting things didn't change. 00:24:25
Just now we don't have to advertise in the newspaper. 00:24:27
We upload. 00:24:31
And is that Laurie, is that just for meetings or is that also for appropriation? 00:24:38
A Guidelines. 00:24:44
It is appropriations. 00:24:46
Only appropriations, not just meetings. 00:24:48
OK, so my question. 00:24:51
Becomes we're not going to advertise in the. 00:24:54
Tribune Anymore appropriation? 00:24:58
But it also limits the ability for, I think, the public to see now how many people I don't look. 00:25:03
But I don't know, it's, it's, I have a question about whether that's the right thing to do. I'm just asking the question. 00:25:09
I don't know. 00:25:15
Translation is the new legislation. There's no reason it's changing. 00:25:16
So July 1st affected a lot of things. One of the things that affected is how we advertise additional. 00:25:21
Appropriations. 00:25:27
It now goes 14 days ahead of time. 00:25:28
Through the DLGF Budgetary website. 00:25:32
Instead of being. 00:25:35
Required to publish through the local newspaper. There's a lot of counties that no longer have a local newspaper to utilize. 00:25:36
I hear you still hosted buildings. 00:25:42
And I'd be happy to reach out to the news interview to have the newest story about where to find additional appropriations. 00:25:46
But in a county that's looking for ways to. 00:25:52
Save costs a couple $1000 really does and that. 00:25:55
A couple $1000 a month. 00:25:59
A couple $1000. 00:26:01
A year. 00:26:03
Annual matter. 00:26:04
I saved $2500 on postage last year alone. 00:26:06
I don't know. I think transparency is key here. 00:26:11
And is it? And is it? 00:26:14
It is it? I don't know. I I have questions, I don't have the answers even in my own head, but I'd like to talk about whether this 00:26:17
is. 00:26:21
We should do away with advertising in the newspaper. 00:26:26
OK, I understand. 00:26:31
I understand, almost feel like we're arguing with you, but we're just being concerned about the taxpayers and keeping them 00:26:34
informed and a lot of them are going to go into Gateway if we. 00:26:38
Offered the Tribune or the local paper, at least, it's more access. That's the only thing we're talking about. Tribune is that you 00:26:43
have to be a subscriber to read that. 00:26:47
But there are plenty of them that do that about 3000. 00:26:52
And the web. You know the interwebs. 00:26:55
As some call it, is a lot more accessible than the News and Tribune is. 00:26:59
I hear what you're saying and I'm not. 00:27:04
On the revised schedule county and then we can talk about that later. 00:27:07
Another meeting or something? 00:27:12
'Cause this was that was brought up the revised county schedule when we go to get back on the point of order. 00:27:14
But I I think it's all combined, is it not? I don't know. 00:27:19
Oh, it's not. No, we're just voting on these meetings, the dates, the 14 day 10. We're not voting on 14 days advertising. Thanks. 00:27:23
Let's just stay on the point of order. 00:27:27
Oh, OK, I thought it was all one. 00:27:31
Subject. 00:27:35
No, Umm. 00:27:35
OK, so I'll make I'll make a motion. We accept this. 00:27:37
Sagittarius OK, we have a motion and a second for 2026-01. 00:27:41
Any further discussion on the change from 10 days to 14 days advertising? 00:27:47
Or additional appropriations. 00:27:51
My only discussion point would be can we add an agenda item for next? 00:27:53
Council meeting to discuss whether we still want to. 00:27:58
Do the advertising in the newspaper as well as this. 00:28:03
That's done. OK. 00:28:08
And I'm sorry, I did not know it was. 00:28:10
Any other discussion? 00:28:13
All in favor say aye aye. 00:28:15
Any opposed? 00:28:17
That carries. 00:28:18
Item 3 is the. 00:28:20
Loan Fund the loan agreement with Red Wire. 00:28:22
Mr. Creevy, do you want to? 00:28:26
Step up so we can shoot arrows at you. 00:28:29
Alright, so we had some discussion about this in our. 00:28:35
Our last council meeting. 00:28:37
And I think the main point of. 00:28:40
Contention was. 00:28:43
We've got a commitment. 00:28:45
For a certain amount of dollars in our loan fund does not have. 00:28:47
That. 00:28:51
Amount of dollars in it. 00:28:52
That is correct. OK. 00:28:54
So. 00:28:56
And then I believe the second question was how are we going to bring that? 00:28:57
Fund up or are we paying out of another fund and edit fund? 00:29:01
Or. 00:29:06
How are we going to? 00:29:06
Square that. 00:29:08
So we can. So yeah. 00:29:09
In 2023, when the. 00:29:12
Development agreement was approved. 00:29:15
I went back and looked at the minutes. For that I was not present. 00:29:18
It was not alluded to. 00:29:23
On how the. 00:29:24
These payments were were to be made. 00:29:27
Can you talk into the microphone a little more? 00:29:29
Sure, here very well. In the document it it references the revolving loan fund. 00:29:31
That fund at that time did not have. 00:29:37
The funds to cover these payments. 00:29:40
I I assume. 00:29:45
That the thought that it would be added money that would go to that. 00:29:47
But I cannot say where the intention was. 00:29:50
What's the intention now? 00:29:55
Are we? I think the CFO would probably be a better person to discuss that. 00:29:57
I do think that it would be an appropriate source for those and is this legal to payout of two different funds as long as it's. 00:30:03
Paid. That would be another question. Go ahead, Stan. I think that. 00:30:10
That question is one that I think Christie was going to reach out Justin and try to make sure that that connects. 00:30:13
What I found was the ordinance that actually established the fund itself. 00:30:19
Because. 00:30:24
Curious as to how funds could be deposited into. 00:30:25
This account. 00:30:29
But it one of the things in here that. 00:30:31
That Nick alluded to was the the editor on the Economic Development Fund. It says that. 00:30:34
The Redevelopment Commission shall operate as an economic development revolving loan fund. So. 00:30:39
The terminology seems appropriate and point all points towards economic development, which is driven by the. 00:30:44
So, so, so we're going to cover this with a combination of revolving loan fund and edit funds. 00:30:50
That would be. 00:30:57
What our recommendation? 00:30:58
I think that seems appropriate based on the the establishment of the fund. 00:31:00
The principles behind. 00:31:04
Signing the contract, I think all of those pulled together. 00:31:06
I appreciate the conversation because I think these need to be had when we sign contracts. 00:31:11
Moving forward, this is one that we were handed. 00:31:16
This is what we're obligated to legally. 00:31:18
So we're just trying to find a pathway to meet our. 00:31:21
Legal and financial obligations. 00:31:25
But also the discussion is. 00:31:28
Well, needed to make sure that we address these as we've informed. 00:31:30
There's roughly 120,000. 00:31:34
In the revolving loan fund. 00:31:36
Available, correct. It's 164 less than first payment to the proper pilots, which was the 25. So that puts it about 45. 00:31:38
And how much do we need to pay out? 00:31:50
312,500. 00:31:52
12. 00:31:55
So today we're looking for. 00:32:02
Forward movement on this you need us to. 00:32:07
This has already been through redevelopment and commissioners. Redevelopment and commissioners have approved the loan. 00:32:09
So now it's up to the council to approve that agreement so. 00:32:16
The Council. 00:32:20
Is going to be asked to approve this with the understanding that. 00:32:21
It's going to be covered on all legal basis. 00:32:25
Through the. 00:32:28
Revolving loan fund and edit funds. 00:32:29
Well, I think what we need is a. 00:32:31
An appropriation out of the edit fund. 00:32:34
For the amount in difference, I think 100 and. 00:32:37
80 or 90,000. 00:32:41
$190,000 out of the edit fund to cover this. 00:32:44
And I agree, I I didn't want to put a request into Dianae team to put on the next council agenda. 00:32:49
Yet depending on the outcome of today's discussion, so I'll be does the edit fund have that money to? 00:32:55
To cover. 00:33:01
You scrape the stats of the barrel OK. 00:33:03
I guess we need to we're going to need a legal opinion as well. 00:33:06
And. 00:33:10
Justin Interest represents the Redevelopment Commission, I guess. 00:33:11
I feel like he needs to be looped into this discussion. 00:33:16
I haven't talked to anyone about this discussion yet, so. 00:33:19
He needs to be looped into this. 00:33:23
To make sure that. 00:33:25
He's covered with. He needs to cover. 00:33:28
And then I think if there's an appropriation that needs to occur. 00:33:35
That probably needs to occur in line with you all voting on that. 00:33:39
Yeah, I think we need to. 00:33:44
So if we put this on the February agenda. 00:33:49
Yeah, are we? 00:33:52
I know we had a discussion last time about. 00:33:54
Payment would be made in a. 00:33:56
Timely, umm. 00:33:58
Timely manner which is. 00:33:59
The great attorney term for. 00:34:01
It's it's wide open to interpretation. So yes, go ahead. 00:34:05
Tuesday meeting in February. You can have it in the POD batch on Thursday so it can be paid out in a timely manner of one to 00:34:10
three. You just have to have it approved. 00:34:15
I may add if it. 00:34:21
If it it's approved by this body, I've got funds I could transfer. 00:34:22
To the economic development lying within. 00:34:27
To cover the expense to move this immediately. 00:34:30
Then I could ask for appropriations to cover wherever I had to move the funds from within the 3000 category. 00:34:33
It's a that's a little bit of a shell, but it depends on urgency of getting this payment. 00:34:39
Process so. 00:34:43
It there's still the legal. 00:34:44
Bidding as well. I'm pretty sure they're not going anywhere. 00:34:46
The other like overall thing is we're reviewing and seeing these contracts more into the new statutes is that I think one of the 00:34:50
things that needs to be. 00:34:54
Or another board is bringing this to us as they need to provide. 00:35:00
Approving it from a. 00:35:09
A legal review perspective, not. 00:35:11
Do they actually have? 00:35:14
They probably listen to this where that oversight occurs, so. 00:35:17
I think that we should put that back on this office holders with the. 00:35:21
Bring us a contract. 00:35:24
Where's money coming from? Do you have it in your budget? Has it been appropriated? 00:35:26
So the the reason why it's. 00:35:30
For the Council. 00:35:31
Usually contracts would not be for you. 00:35:33
I'm sorry, the reason why it's the. 00:35:35
You fade out something you don't want us to hear. 00:35:39
The reason why it's before the Council usually would not have these kinds of contracts before use because we're. 00:35:44
We're utilizing revolving level. 00:35:50
Fund money. 00:35:51
And at least for part of it. 00:35:52
And by statute, that requires the council to approve all. 00:35:55
Revolving farm history. 00:35:59
Patience, OK. 00:36:00
Yeah, so. 00:36:02
We're not. 00:36:03
Again, not voting on any contract where we would be at the February meeting voting on. 00:36:04
An appropriation to. 00:36:10
Meet the terms of that contract. 00:36:11
So we're going to table this man. 00:36:14
Are they also needing to approve the agreement? Is that what you're saying? Yeah, the loan agreement needs to be. 00:36:17
So I think that you guys can put that on the February agenda to do the appropriation first and then approve the best. 00:36:23
OK, so. 00:36:31
It sounds like we need a motion to table this. 00:36:33
With the addition of the approval. 00:36:36
Of the. 00:36:39
Revolving loan. 00:36:41
Contract. 00:36:42
To the February agenda. 00:36:43
I move. 00:36:45
First meeting in February 2nd. 00:36:47
All right. We have a motion and a second for the revolving loan front agreement. 00:36:49
And the appropriation to February, any further discussion? 00:36:54
All in favor say aye aye. Any opposed? 00:36:58
That carries all right. Item number 4 is the general obligation bond appropriation discussion. 00:37:02
This was another topic that. 00:37:08
Had a lot of discussion at our meeting. 00:37:10
The and I'm going to say this wrong Diana, so correct me if when I. 00:37:13
Get sideways. 00:37:18
The $4 million is in the bond. 00:37:20
Fund we did recede. 00:37:24
The GO bond into the bond fund. It is not currently appropriated into spend lines. 00:37:28
The auditor's office recommendation is to split it 5050 per the resolution signed by both boards, into two spend alliance coded 00:37:33
specific to the Board of Commissioners and the County Council. 00:37:39
Allowing them to spend their. 00:37:44
Capital improvement projects out of those specific clients. 00:37:47
That's our recommendation. 00:37:52
All right, so. 00:37:55
This will be. 00:37:57
If approved, will be split between. 00:37:59
Council and commissioners still not. 00:38:01
Appropriated to. 00:38:04
Projects. 00:38:06
It's just available. 00:38:07
For commissioners and council. 00:38:09
To now utilize that for projects that were outlined. 00:38:12
In the agreement. 00:38:17
When we set the goal bond up. 00:38:21
Is there a motion for? 00:38:24
Splitting the. 00:38:27
I guess create is the lines already created for Council and Commissioner, are we? 00:38:30
No, because they get created at the appropriation. OK, so we are going to be setting up. 00:38:33
Or could exist. OK, so we'll be setting up a. 00:38:38
Line for council and a line for commissioners. I believe that was old 61 and 06768. 00:38:41
O61 and O68. 00:38:49
For council and commissioners. 00:38:53
Is there a motion for that? 00:38:55
So move. 00:38:57
Second, All right, we have a motion in a second. 00:38:59
For the creation of the two lines and. 00:39:01
$2,000,000 in each line. 00:39:05
Discussion on this. 00:39:07
I won't be voting to do this. And the reason is, is that. 00:39:09
Just because the money is in the account doesn't mean you appropriate the money. 00:39:13
We need to understand the specific. 00:39:19
Ways that this money is going to be spent. 00:39:25
And then you appropriate the money and that's the way we do everything and why we would do this any different than any other. 00:39:27
Appropriation. 00:39:35
I don't understand, so I will not be. Not that I don't think we should appropriate the money, I just think we need the 00:39:36
documentation in front of us. 00:39:40
As to. 00:39:45
How these dollars are going to be spent before we appropriate the money, so if somebody wants to come and bring us the 00:39:46
documentation. 00:39:50
Of how the $2,000,000 is going to be spent for the council and the $2,000,000 is going to be spent. 00:39:55
For the commissioners, I'm more than happy. 00:40:01
To appropriate the money, but this is not the way we normally appropriate money and I don't know why we would do this. So as 00:40:04
discussed in the last meeting, I'll. 00:40:08
To answer your question. 00:40:13
Or your concerns again is the best I can. 00:40:15
This money is appropriated into a line is not appropriated to any project. 00:40:20
The IT department will still have to come before us and ask for. 00:40:24
The funds that we've already set out for certain projects. 00:40:31
To receive that money, this. 00:40:36
This money does not. 00:40:37
Go directly to the sheriff or to the IT department this goes to. 00:40:40
A line that is controlled by council and a line that's controlled by commissioners, so when those projects are ready to move 00:40:44
forward. 00:40:47
Happy again. Happy to do that as long as we have that documentation sitting in front of me. Happy to do it. 00:40:51
Just this is not it will it will come for us when they when they come to ask for the money, when they come to ask for the money, 00:40:58
we will appropriate it. 00:41:02
That's my stance on this, so that's where I'm at. 00:41:06
Yeah, I have the support there and I. 00:41:10
I guess I was confused at last meeting. I thought we were going to get those listings at this meeting. I guess I totally missed 00:41:12
that. 00:41:15
Well, actually I'm confused. 00:41:18
We got $4 million from bond company. 00:41:21
Right. Yes. 00:41:23
Where's it at? 00:41:24
Is it? 00:41:26
Are growing interest on it. 00:41:27
Where's it at? 00:41:29
Well, it's in a bank. 00:41:32
Strong interest, but it's it's not in a line anywhere. 00:41:34
And the bond fund. 00:41:38
The fun, right? So you don't. 00:41:40
We get money all the time that gets receded into. I understand that. I understand that. And so it is in a county bank account and 00:41:43
as far as the county bookkeeping is concerned, it's in a fund. 00:41:48
But it is not appropriated to any line to be able to track. 00:41:53
Costs, spent spend, expenditures, any of those things. What this does is it allows. 00:41:57
The Commissioners and the Council to move forward. 00:42:02
With their capital improvement projects that they have slotted. 00:42:05
For these monies. 00:42:09
No one can sign off on those claims except for the Council or the Commissioners. 00:42:11
So you could put $1,000,000 into a line. 00:42:15
And if the last four digits says 0068? 00:42:18
The only person who can sign off on that is the Board of Commissioners. 00:42:22
Or their designated. 00:42:25
So to be clear, if the Sheriff, I don't see him here, but he takes delivery on the on the new vehicles that we've talked about, we 00:42:27
can't pay the bill. 00:42:31
But you. Yeah. 00:42:36
Well, really, me, with your permission, has to sign that claim because it's coming out of the Council's fund. 00:42:37
Right. Yes. 00:42:43
He can't sign that claim. You can tell him he can spend it. 00:42:44
But until I have approval from you to sign a claim for it. 00:42:47
It's not spent. 00:42:50
No claims can be paid by law without commissioner approval. 00:42:53
Purchase. 00:42:57
Is it, is it or I thought all plans had to be approved? I don't understand. I, I hear everything you're saying and I I don't 00:42:59
disagree. 00:43:03
I all I'm asking for is documentation on how it's going to be spent. I don't think that's the wrong. 00:43:08
Request. 00:43:13
Before we appropriate it. 00:43:14
I don't understand what the. 00:43:16
Issue is for asking. 00:43:18
For proper documentation of an appropriation. 00:43:20
I don't understand. 00:43:25
I just think it's pretty clear to me it there's no documentation but. 00:43:26
Been a lot of talking behind. 00:43:29
Commissioners are going to work on what? Bridge 27 I think. 00:43:31
And part of 51. 00:43:34
Supply, I mean documentation of the and then we've already identified it. 00:43:36
Which is big. And maybe. 00:43:41
Even part of this new SB portal thing. Because we could. Until how much until I have. My understanding is that we won't even 00:43:44
spend. 00:43:48
This total appropriation for the year that we're going to spend it over a two or three-year period. 00:43:52
So why would we appropriate all the money in this year? 00:43:58
Listen, I'm done talking. You know my position here. 00:44:02
We're moving into a line. We are not. 00:44:06
Writing checks. 00:44:11
Off of it, we are moving it into a position to where. 00:44:12
When someone comes before us and asked for it, it's there, available and and ready. 00:44:15
To utilize. 00:44:22
Is there any further discussion? 00:44:25
On this we have a motion in a second. 00:44:28
Any further discussion? 00:44:30
All in favor say aye aye. 00:44:32
Any opposed? 00:44:34
Aye, aye. 00:44:35
That carries. 00:44:36
All right, back to you, Mr. Knight. 00:44:38
All right, we have a library board vacancy that occurred. 00:44:40
Is it a resignation? 00:44:48
Yeah, so, so current member Erica Lawrence resigned the. 00:44:50
End of her term which is going to carry through. 00:44:55
December of 2026. 00:44:58
So. 00:45:01
We had a couple of interested parties. I looked for a nomination. 00:45:03
I'll nominate Brent Lloyd. 00:45:08
Library Board. 00:45:11
I had. 00:45:13
Motion and a second for the appointment of Mr. Brett Lloyd. 00:45:14
To that position all in favor. 00:45:17
Aye. 00:45:20
And we have time for an EMS update. 00:45:21
Yeah, so. 00:45:25
You know, over the last couple years, you know, we've, we've worked at trying to solve. 00:45:27
Our EMS problem here in Floyd County trying to. 00:45:33
Develop a model that's, you know, stabilized emergency medical services. 00:45:35
In Floyd County and provide, you know, high quality care to our residents. 00:45:39
There have been several different ways that we've looked at delivering this model and most recently, you know, we've been working 00:45:45
with. 00:45:48
Floyd County Fire Territory and Highlander on been. 00:45:52
Joining forces? 00:45:56
In the fire territory and. 00:45:57
Putting together a fire based EMS system underneath them. 00:45:59
Unfortunately, we've set some benchmarks. 00:46:03
For some things that needed to happen Some. 00:46:06
We've got equipment that we. 00:46:11
Are looking to. 00:46:12
To purchase, you know, there's a lot of things that need to be done as far as establishing policies, procedures, protocols, so on 00:46:13
and so forth. 00:46:16
But unfortunately, you know those those communications have fallen short. 00:46:20
With us. So therefore it's my recommendation at least we move forward with the standalone county based model which was. 00:46:25
Essentially a hybrid. 00:46:31
Firebase models because they would be based out of the fire stations, but. 00:46:33
You know, I think the goal is to eventually one day, if these entities can come together into the territory, that they would merge 00:46:36
into the territory, but. 00:46:40
The clock is ticking for us to to get these things moving and I think going forward the standalone basis the the model that we 00:46:44
should go with. 00:46:48
Our hold on equipment. 00:46:52
Expires January 22nd. That's correct. 00:46:55
Next week. 00:46:59
And we we have a meeting between now and then. 00:47:01
Correct, correct. 00:47:04
I'm a little taken back by that, to be quite honest. I. 00:47:11
Been hearing positive movement. 00:47:14
Of towards a. 00:47:17
Towards. 00:47:21
A county wide fire territory and a county wide EMS. So I'm a little. 00:47:24
Taken back by what you just said so. 00:47:31
Is there not a way that we can continue to move forward and we've got a whole year here. 00:47:33
Let's go ahead and. 00:47:40
I would love to see that happen. 00:47:43
Fire territory with all and also. 00:47:47
The EMS under that I've heard positive movement so next can you explain? Yeah. I wish I really could you know, because we have as 00:47:54
well, but you know I. 00:47:59
We've had some benchmarks set down where we were requesting that they. 00:48:05
Acknowledged. This is the pathway that they want to go. We said, who's they? I don't know Territory and Highlander. 00:48:09
I just talked to a few of them this morning and they thought that they were moving in that direction and were. 00:48:15
Very positive about the discussion, so I'm really taken back. 00:48:21
We haven't had any communication from their attorneys or any kind of formal notification from them after the dead last that we 00:48:26
have set so. 00:48:29
660 days ago I requested a letter of intent just to show their intentions and they have not. 00:48:33
Delivered anything in writing saying we intend to do this. 00:48:41
And as of last night at 5:00. 00:48:45
When I talked to Matt Smith, he said they still had a few clarifications they had to make. That's exactly what I heard. 00:48:47
And. 00:48:54
We're running out of time. 00:48:55
And a whole year. 00:48:57
No, we've got this. 00:48:59
Hold on. Five ambulances, OK that. 00:49:01
If we know we're going in a certain direction, we know what we can do. I don't want to buy 5 ambulances. 00:49:05
If Highlanders not coming on board and we have one fire department, I have no desire. 00:49:12
I would rather just cut a contract with somebody else. 00:49:17
We have until the 22nd. 00:49:21
That's next week. 00:49:23
OK, we would need to know by. 00:49:24
I would say by our commissioners meeting on Tuesdays, they've been told we got a deadline. 00:49:27
Yeah, umm. 00:49:32
There's a lot of things. 00:49:34
That we're holding on. 00:49:36
Waiting for them to commit. Can we get an extension for a few weeks on the ambulances? 00:49:38
Now no extensions. 00:49:45
Yeah, yeah, they, they just kind of sit on it and. 00:49:47
Unfortunately, umm. 00:49:51
The things that they think they've been setting on it, I, I think that's. 00:49:52
Maybe he can. 00:49:55
So, uh. 00:49:58
A little clarification on that, we have a year comment. 00:49:59
In regards to Firebase DMS. 00:50:02
By state statute. 00:50:04
There has to be an intent to join the fire territory by March the 31st, so we have two months. 00:50:05
OK. So we lose those ambulances on the 22nd at midnight. There are no extensions. We asked for that earlier. You already asked. 00:50:11
Yes, there are twelve production slots. 00:50:16
For the largest ambulance vendor that is licensed to sell in the state of Indiana, OK. 00:50:21
We have five of them. That's almost 50%, yeah. 00:50:26
Can they extend on two or three instead of five? They won't be. 00:50:30
They will not because what they did, this is not like going to Ford where you just walk in and say I have money, I want to buy 00:50:34
your insurance. Yeah. 00:50:37
You know, there's, there's a, there's a vendor right across the bridge in Louisville. I'm friends with the guy and he was like, he 00:50:41
sells four different brands of ambulance. He lives in Louisville. 00:50:44
Can't sell across the bridge. 00:50:48
So this is not like going to carriage Ford. 00:50:50
And saying I have money, I want to buy it. You have to be a vendor. 00:50:53
Who is authorized to sell in a particular state? And so when I when I called and acquired, I called every ambulance vendor who was 00:50:56
authorized to sell in the state and I said I need the availability of ambulances. 00:51:02
Between. 00:51:08
That date and the end of 2026. 00:51:09
This was not only the largest. 00:51:12
But it was also the cheapest for the type 1/4 wheel drive ambulances. 00:51:14
So. 00:51:19
There are approximately about $30,000 a piece cheaper than the ones currently used by Highlander. 00:51:19
They are made in Indiana, they're not made in Canada like the ones that Highlander uses. 00:51:25
So from a fiscal responsibility standpoint, I did due diligence. 00:51:30
To to vet everyone appropriately. 00:51:34
And when we when we discussed the. 00:51:39
90 days. That is a That is a common practice that they use. 00:51:42
They made it clear very on at 90 days. 00:51:46
They come back off the shelf and go back. Those production slots become available. 00:51:49
So for instance, Evansville, city of Evansville, we're going Firebase DMS. 00:51:54
Last year. 00:51:59
They took every single one of those production slots from this vendor, which pretty much. 00:52:00
Crippled the rest of the state. 00:52:05
But guess what? Evansville had the money. They came in and said we want those slots. 00:52:07
So when these when these spots are given up at the end of the day on the 22nd? 00:52:11
They'll be gone within a week. 00:52:16
Because there's people that are. 00:52:17
Trying to replace a fleet or someone has a wreck or. 00:52:20
You know, they're trying to build their own ambulance service. There's 92 counties, so, you know, we're talking several 100 00:52:24
different EMS providers. 00:52:28
So, you know, that's that's kind of the. 00:52:34
Calendar wise, yes we have. 00:52:37
10 or 11 1/2 months before it would go go live, yeah. 00:52:39
You cannot build an ambulance service. 00:52:44
In that second time. 00:52:46
So we what has to be done between now and the 20th to keep this alive? 00:52:48
So. 00:52:53
Correct me if I'm wrong, but there has to be an interlocal agreement First off. 00:52:54
An interlocal agreement with. 00:52:58
I'm not a fire person, so the first thing that has to happen is Highlander needs to get on board. 00:53:01
And join the territory. 00:53:06
That's the very first thing that has to I can tell you, I can tell you there was a dead 1. 00:53:08
For December the 20th, yes. 00:53:12
It is January the 16th and. 00:53:15
The things that were requested by December the 20th. 00:53:18
Have still not been done. Yeah. Huh. From the hot from Highlander. That's the whole problem. Even if we go this route. 00:53:21
I mean, there's nothing saying that we can't merge them into the territory of these guys. All this is saying right now is I think 00:53:28
everybody would like to see happen, but there's, I know we all want it. We all want that to happen. Basically what we, what 00:53:33
they're trying to say right now is either way, we have to. 00:53:38
Move forward on the Ms. 00:53:43
And so that's not to say that. 00:53:44
Hey, you buy these ambulances and then next week everything comes together. 00:53:47
We can shift on a dime. 00:53:51
From a county based EMS system to a firebase that can be done at the drop of a hat as long as. 00:53:53
Statutorily. 00:53:59
The the stakeholders in the territory and Highlander. 00:54:00
Meet the statutory requirements to form the new territory which? 00:54:04
Has to be done by the 31st of March. 00:54:08
To take effect 1 January of 20. 00:54:11
Did I hear is there? 00:54:15
Potential other options. This is just the most. 00:54:17
Cost savings, but it sounded like you're saying there's other options at a more expensive rate, so they're. 00:54:19
There are options, there are options, and so all this is not great. All this is trying to say is is this. Let's just say for 00:54:26
instance, Highlander comes to the table and with the territory and everything works out. 00:54:33
We can make the decision next week and say hey, let's scrap this and go back to Firebase. 00:54:41
This is not committing to. 00:54:46
Countrywide or Firebase? 00:54:49
That part is. 00:54:51
Fairly easy to switch. 00:54:52
The problem is going to be. 00:54:55
This all dies on the 22nd and midnight if you don't have these aims. 00:54:57
Period. 00:55:02
There's options. There's options to buy their ambulances if we don't give you all the contact information. No, I don't. I don't 00:55:04
want it. I'm. I'm just saying I'll give you names and phones. Wait, there are options. 00:55:10
You can probably go buy a bra on ambulance for $360,000 a piece. 00:55:16
It takes 2 years to get those so you can buy some used ambulance even. Yeah even even stock bronze. 00:55:21
You know, 40 to $50,000 cheaper than the Medics plan. 00:55:26
I'm I'm just not in favor of. 00:55:30
One department. 00:55:34
Forcing us to spend another. 00:55:36
Quarter $1,000,000 because we're going to wait. 00:55:38
Yeah, yeah. I mean, and that's your all's decision. You know, like I said, this is. 00:55:40
You know 85% of our fire department's runs are EMS assists. 00:55:45
And you know, here we are. There's 4000 EMS calls in in this county alone. That's more than double because I think everybody wants 00:55:49
the same goal, but we can't get there. 00:55:54
But we're going to sit here and minimize the importance of EMS. 00:55:59
Because. 00:56:04
And I understand money, I do. 00:56:05
You know, uh. 00:56:07
This cane's been kicked down the road now and I'll speak from the taxpayer perspective at this point. 00:56:09
This King's been kicked down the road for since 1999 when I started working EMS in Clark and Floyd County. 00:56:13
It was before that. 00:56:20
Right, right. I'm saying that's as far back as I go. 00:56:21
But, well, all of the elements are lined up. 00:56:24
Except for Highlander fire at this point, and if Highlander joins and everything is statutorily able to happen by the 31st of 00:56:27
March. 00:56:30
They can very easily switch back and go to Firebase ES. 00:56:34
And effective January 1st, but we won't have the ambulances. Are you saying are you telling us to go ahead and buy the ambulances? 00:56:38
Regardless, this is up to you all. At what route are you committed to providing an EMS service? 00:56:44
Whether it be Firebase or that, you either have to make that decision. 00:56:50
Or do you privatize the same thing and let history repeat itself for the same that has for the last 35 years? So you're saying, I 00:56:55
think what I hear you saying? 00:56:59
And correct me if I'm wrong. 00:57:04
By the ambulances, then we have till the 31st. 00:57:05
March 31st to make all this happen. 00:57:09
And hopefully and and and and I do think we're all headed. 00:57:12
You're going to need those five ambulances regardless of whether it's countrywide or regardless of whether it's Firebase. The only 00:57:17
thing that. 00:57:22
If we buy them and we don't and something happens and we don't need them. 00:57:27
Can we get rid of them pretty quickly? 00:57:31
You can sell, you can broker them. 00:57:33
Put them through a broker and sell them. 00:57:35
Sound Evansville. 00:57:37
Yeah, yeah. 00:57:39
Well, just that's that's why I believe this shift is going to be necessary. You know, at least at this point that we move towards 00:57:41
the county based system. 00:57:44
What happens in the future happens, but you know, that's sure all the future, but. 00:57:47
You know, we, we've identified that we want to stabilize emergency medical services in Floyd County, want to provide the people of 00:57:52
this county with top quality. 00:57:56
Clinical clear care. We want to make sure. 00:58:00
That we're providing a service that's both fiscally responsible and is given great oversight. 00:58:02
I don't think that there's any 2 entities around that that provides that more than our commissioners and our councils. So that's 00:58:07
my recommendation. So you're recommending also that we buy the. 00:58:12
Go ahead with the five. 00:58:19
Five to five, yes. So here's my. 00:58:21
Thought we haven't appropriated the money. 00:58:24
What's that? We haven't appropriated the money? 00:58:27
Yes, we did. 00:58:31
Dedicated to it get rolled back to cash at the end of the. 00:58:35
I know, but it's not appropriate. 00:58:38
That's what I just said, yes. 00:58:40
So we do not have an appropriation. 00:58:42
The contract can be signed and appropriation can be made, yes. 00:58:45
But at the end of the year as I produce a Zed last year. 00:58:48
That there was number dedicated contract from December 31st, it would rollback to cash. That was your concern? 00:58:52
It happened, yeah. 00:58:58
One of the reasons why we gave them. 00:59:01
Until December 20th for a letter of intent. 00:59:03
And they've dragging their feet. This is a way to kill. This entire thing is death by inaction. 00:59:06
Is exactly what this well. 00:59:12
I just want you to be clear, OK? It's not the inaction of either one of these boards. 00:59:14
The inaction is. 00:59:20
And I'm going to just say it out loud. 00:59:23
Highlander. 00:59:25
Is playing their cards because they want to be the only provider? 00:59:26
They stood here a couple meetings ago and said. 00:59:30
The words. 00:59:33
We want to be the primary provider. 00:59:34
Of EMS, not fire, they said EMS. 00:59:37
And they're holding off on this? 00:59:41
They should have never received the ambulances to begin with. 00:59:44
The whole thing was wrong. I disagree. Not in contract. 00:59:47
I disagree, so I vote in favor of it. 00:59:52
You all say you want this EMS system for the whole county, all of us. I don't agree. I think Highlander fire. 00:59:55
Has done a good job and no one still bringing to me the justification for the increased cost of the taxpayer. 01:00:01
For all this when I feel high under fire for our district. 01:00:07
Has served us well if cost is owned. I'm not not everybody's own board if cost is the only issue. 01:00:11
For EMS and the only concern. 01:00:17
OK. When is Rural Metro Fire Department, which is a private fire department coming in to do their presentation because I can 01:00:19
guarantee you. 01:00:23
They can provide Fire Protection for cheaper than the combined budget of three municipal departments in this county. 01:00:27
OK, so. 01:00:33
Disappointed. March 31st is a deadline. 01:00:37
But that's not We show up to a meeting on March 31st and approve it. There are public hearings that have occurred. There's a lot 01:00:41
of stuff notices that have already started. 01:00:45
The current territory already started posting notices to ensure that. 01:00:49
Clients was met to meet these deadlines. Who's there? Who's There represents the territory, Georgetown and the territory 01:00:53
currently. 01:00:57
But who's? Who's Highlanders? Uh, uh. 01:01:01
Attorney. 01:01:05
OK. 01:01:06
OK, Miss Bridge. 01:01:08
Yeah, OK. 01:01:09
But again, and you're all well aware of this, right? 01:01:12
You're all well aware of this. 01:01:15
Can I weigh in here, Mr. Chairman? 01:01:17
Yeah, y'all know me, I've been around a long time. 01:01:20
And I've been for. 01:01:23
Private enterprise running ambulance service. 01:01:24
As long as I've been around because. 01:01:27
Personally, I think. 01:01:28
Private enterprise can do things. 01:01:29
More efficiently. 01:01:32
And as well, 'cause government typically don't do things well. 01:01:33
Law enforcement and a couple other things. 01:01:37
Having said that. 01:01:39
I've also witnessed. 01:01:40
This county has gone through. 01:01:42
Probably. 01:01:44
5 providers since I've been here. 01:01:45
So therefore. 01:01:48
If. 01:01:49
With having this. 01:01:50
And we've talked about county run, which I've. 01:01:52
I've been against generally, you all know that, but I. 01:01:54
I hope I'm pragmatic. Maybe I'm a waffler, but. 01:01:57
I tend to believe a county. 01:02:01
Is is the way? 01:02:04
Typically like the idea both bodies. 01:02:07
County. Honestly county base gives the county more oversight than even fire base does. I typically like the county base because of 01:02:10
the oversight and you got 2. 01:02:15
Separate entities because we ran into that with. 01:02:20
Other providers you get. 01:02:23
Firefighters, they coming off of a run, get stuck out on a nameless. 01:02:24
And we don't like that commingling. 01:02:28
We want firefighters to be firefighters. We want EMS, BMS. So I would propose. 01:02:30
Just move forward with county based. 01:02:35
And just say. 01:02:38
Hey, tough luck. 01:02:39
That's just my proposal. 01:02:40
And I wanted to say. 01:02:41
Jim, I agree with you that Islander has done a good job. 01:02:43
And what we're trying to do is. 01:02:46
Make that county wide take the model that they've created. I went to Highlanders Firehouse multiple times and and I told them, I 01:02:50
said here's what here's the plan is we're going to. 01:02:54
Take Highlanders model and grow it through the county. 01:02:58
And I said there's no sense in tearing the county. 01:03:01
Turning this agency down. 01:03:04
The first question I was met with. 01:03:06
Was can we have all these monitors that are $70,000 a piece and I said? 01:03:08
So you want these new monitors that are $70,000 a piece when you have the ones that are 53,000? 01:03:13
You already have 3, so we'd have to buy eight at 70,000 instead of five at 53,000, I said. So what does that look like to you? 01:03:18
That we're tearing your service down and building. 01:03:25
So any final comments on this conversation? Well, we do. We need to resolve something today. 01:03:29
There's no voter action required, I think, I think. 01:03:39
If the quote UN quote couple of items loose ends on Highlanders pointed resolved by the 20th we. 01:03:41
We'll probably proceed down that pathway. I agree. We'll probably proceed with county law, I think if everything's done by the 01:03:47
20th, but if it's not done by the 20th. 01:03:51
Then do we go ahead and bother? 01:03:55
By the ambulances. 01:03:57
But under the paradigm that's in the accounting wide service at that point and you guys are going to sign the contract by on the 01:04:01
by the 22nd and we don't have appropriated money. 01:04:05
But it's coming out of. 01:04:11
Public safety? Yep. 01:04:15
But it's coming out of the public safety. 01:04:16
Yes. 01:04:18
For how much was it? 01:04:20
11.5. 01:04:23
1.5 million. 01:04:25
Any other I just want to say that. 01:04:28
I finishing my my comment with with Jim. 01:04:32
I don't think there's an appetite. 01:04:38
On this body. 01:04:41
May be wrong. 01:04:42
To continue. 01:04:43
Subsidizing Highlander $400,000 a year. 01:04:46
Going forward, their contract ends. 01:04:49
December 31st this year and I. 01:04:52
I don't believe there's any appetite for. 01:04:55
And for that to move forward as is. 01:04:57
The the Fitch study was completed and paid for by this county in 2021. 01:05:00
There were 50 benchmarks. 01:05:05
The The Fitch Group is the the nation's leading experts on EMS consulting. 01:05:08
This county used taxpayer dollars to pay them to come in and do a study. 01:05:12
That identified 50 benchmarks. 01:05:16
37 of those, fifty were not being met. 01:05:19
And probably. 01:05:23
Most of those. 01:05:25
Probably more than 80% of those that weren't being met then. 01:05:26
Aren't being met now. 01:05:30
So guess who's been involved for the last five years? 01:05:32
That hasn't met those benchmarks. 01:05:36
They're not fulfilling the terms of their contract. That is my point. 01:05:38
So I so the only thing that's changed since 2021. 01:05:41
Or 2020? I'm sorry is the name on the side of the ambulance? 01:05:46
When we had new Chapel, right? 01:05:51
That is correct, right? 01:05:53
So you're trying to dump everything from new chair right now who we had the last two years, Mayor pro? 01:05:55
And Oliver Fire, have they fixed any of those benchmarks in the last two years? No, they have not. 01:06:01
They have not. Are they responsible for all those benchmarks that agency from a compliance standpoint with the state, Yes, they 01:06:07
are responsible. 01:06:11
I do have one more thing to say. 01:06:16
I, I, we need to move forward. 01:06:18
In whatever way gets us to a. 01:06:22
County wide EMS system. I'm in favor of a fire based. I hope we can get there. 01:06:25
If we can't, we need to move forward and. 01:06:30
I I thoroughly. 01:06:35
That we can get. 01:06:38
To a fire base. 01:06:39
EMS but we need to fight by the five ambulances and we need to move forward. 01:06:40
That's my opinion. 01:06:44
And I wanted that to be very The inflection point is the 20. 01:06:46
Yeah. 01:06:49
Motion to adjourn. Hold on. 01:06:51
A. 01:06:58
OK. 01:07:01
Just a quick update for the Council. 01:07:03
Yeah. 01:07:06
The health department renovations for the building on Grant Line Rd. are out forbid. 01:07:08
We expect those bids to be back February 17th. 01:07:13
The Council previously. 01:07:17
Had a budget amount for that. 01:07:19
So that's what we're we're going to. 01:07:23
Probably be coming in around that and have a contract ready. 01:07:25
Soon thereafter to. 01:07:29
To complete, we are on a tight deadline to get that building completed, so I just wanted to put it on your own. 01:07:31
Radar that this would be coming through in. 01:07:38
I don't think that that money was formally committed. It was just. 01:07:41
Well, it's it's in the. 01:07:45
That amount of money is and I hope they hover around. 01:07:48
What we gave you are under, so that would help us out. Yeah, it's in, it's in the band and. 01:07:51
Health Department. 01:07:56
Capital funds, yeah. 01:07:57
So. 01:07:58
It's it's coming from a couple different sources, but yeah. 01:08:02
It's so it's can you give us an update on the other Chase building downtown? 01:08:10
Instructions in progress. 01:08:15
Or have any have any departments moved? 01:08:17
No, it's not done. OK. We have Susannah and HR and Susanna are out there. 01:08:20
But no other departments move yet. I think they are looking at. 01:08:27
March. March Elevations. 01:08:31
When are you physically looking to move and stand and ratio? 01:08:33
We have nailed down in time you have to put. 01:08:39
OK, I've had a lot of turnover. I'm no it was finishing up I. 01:08:43
Went through the 2nd floor yesterday and. 01:08:47
Yeah, it's coming along so. 01:08:49
Yeah. Can we ask about what the? 01:08:50
What we anticipate doing with Pine View then? 01:08:54
I'm gonna buy it, yeah. 01:08:57
I think you know, I mean in brief open door youth shelter is. 01:09:00
Trying to find a buyer that would buy the entire complex and allow them to stay on their same site. 01:09:04
But at this point in time. 01:09:10
They're forming an ad hoc committee between. 01:09:12
Themselves and other community members to to try and make that happy. 01:09:15
Under the leadership of. 01:09:20
Judge Brown Yeah, yes, yes, I knew that that happened. 01:09:22
All right. Thank you for the update. 01:09:26
Now I'll entertain that motion to adjourn. 01:09:28
I'll move. All right. Second, All right. 01:09:30
Any opposed we have a. 01:09:34
Salary appeals meeting for those on that. 01:09:36
Committee. 01:09:38