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Event transcript
All right, let's see if it can. 00:00:04
Oh my gosh. 00:00:07
Delete delete over it. 00:00:10
Was that your soundtrack? 00:00:16
I now call to order the regular Floyd County Council meeting for Tuesday, February. 00:00:19
10th Please rise for the Pledge of Allegiance. 00:00:24
Pledge allegiance to the flag. 00:00:28
Of the United States of America. 00:00:30
And to the Republic for which it stands. 00:00:32
One nation under God. 00:00:35
Individual with liberty and justice for all. 00:00:37
All right, let the record show that we have a full quorum tonight. 00:00:44
Mr. Tran, would you lead us in prayer, please? 00:00:48
Yes, Sir. 00:00:50
Gracious and Almighty God, we thank you for this day and for the privilege of gathering to serve the people of Floyd County. 00:00:52
We're grateful for the trust placed. 00:00:59
In US as elected officials for the opportunity to work for the common good. 00:01:01
We asked if you would grant this. 00:01:06
Council wisdom and decision making, clarity and discussion. 00:01:08
And integrity. 00:01:12
In action. 00:01:14
We ask that you would bless our county employees. 00:01:15
And all who labor daily to serve this community. 00:01:19
Give them strength, protection and encouragement in their work. 00:01:22
Be with the citizens we represent and may our actions tonight. 00:01:26
Reflect fairness, compassion. 00:01:30
And accountability. 00:01:32
In Jesus name we pray. 00:01:34
Amen. Amen. 00:01:35
All right, acceptance of tonight's agenda. 00:01:38
So move. 00:01:42
Motion a second. Any discussion on our agenda tonight? 00:01:44
All in favor say aye aye. 00:01:47
Any opposed? 00:01:49
That carries approval minutes from. 00:01:50
The January 7th. 00:01:53
Organizational meeting and the minutes for the regular meeting. 00:01:54
So moved. 00:01:58
2nd. 00:02:00
Have a motion, a second. Any discussion on those minutes? 00:02:00
All in favor say aye aye. 00:02:04
Any opposed? 00:02:06
Those are approved. 00:02:08
We will now enter our public hearing portion. 00:02:09
For our appropriations. 00:02:12
I did both. I'm sorry, did you get both on that? 00:02:15
Yeah, we did. 00:02:18
You want to change your motion. 00:02:20
No, OK. 00:02:22
All right. We'll now open the public hearing for our additional appropriations tonight if there's anybody from the public that 00:02:24
would like to speak. 00:02:27
On our appropriations. 00:02:30
Seeing none, we will adjourn the public hearing. 00:02:33
We will begin with old business. 00:02:36
Old business number one is Community Foundation appointment. 00:02:39
Does anybody have? 00:02:44
Any names or resumes that they would like to submit for the Community Foundation? 00:02:46
Seeing none, I'll accept a motion to table this to our next meeting and maybe we'll have some of them. 00:02:56
So moved second. 00:03:01
We have a motion in a second to table any discussion. I will say I've been talking to some people, but I haven't got anybody that. 00:03:03
Wants to commit yet so. 00:03:10
Any further discussion? 00:03:12
All in favor of tabling say aye. 00:03:14
Aye, any opposed? 00:03:16
That carries. 00:03:18
Old business #2 is the red wire agreement. 00:03:19
This is the the red wire agreement that was signed back when the the red wire contract was signed. This is just because. 00:03:28
It's presented to the Council, as I share with you last time. 00:03:37
Because it's involving the non revolving loan fund. 00:03:40
The fund itself. 00:03:44
Is only going to pay a portion of this, so we've also attached a. 00:03:46
A rider an additional appropriation request to this so that we can go ahead and get the red wire. 00:03:50
Commitment. 00:03:57
Taken care of. 00:03:58
And that is with using edit funds. 00:04:00
Under the economic development line, so we're also asking for the additional 300,000. 00:04:04
In the edit fund for economic development to satisfy the legal obligation of the. 00:04:12
Excuse me, the red wire agreement. 00:04:17
I'll make a motion to approve 2A under O Business. 00:04:21
Flag it have a motion and a second for 2A. Any questions for Stan? 00:04:25
I stand. I do have a question. 00:04:29
We, we. I've already talked about this today. 00:04:32
I I guess I really didn't. 00:04:36
Realize you're paying this directly out of. 00:04:39
The edit fund and not moving the money into. 00:04:42
The revolving. 00:04:46
The revolving loan fund. 00:04:48
We did have that vetted with the attorney on the. 00:04:51
RDA, I believe that. 00:04:55
The obligation states that. 00:04:57
It would be paid from the RDA, but if. 00:04:59
Funds no longer exist there. 00:05:02
Of the next plausible place location to pay it from would be. So this is the way you would like to do it instead of moving the 00:05:04
fund? I believe this is our best opportunity. 00:05:09
OK, I'm good with that. 00:05:15
Any further discussion? 00:05:17
Yeah, I may have stated before I'm not in favor of. 00:05:19
Providing this money for. 00:05:22
Specific groups in this is a. 00:05:24
Going to go away. That's basically we're giving them this money. It's just thinking. 00:05:27
Should be spread. I don't know why we're picking winner losers that I don't support this. 00:05:31
Any further discussion? 00:05:39
All in favor of 2A say aye. 00:05:42
Aye, any opposed? 00:05:45
Aye, that carries. 00:05:46
2B2B is actually just the approval of the agreement itself, stating that the funds part of the funds will be coming from the. 00:05:48
The non revolving loan fund. 00:05:57
Motion to approve Old business 2B. 00:06:00
Second motion a second for 2B. 00:06:04
Any further discussion on the agreement? 00:06:06
I thought the agreement had already been approved. 00:06:09
You all decided at the joint meeting to table approval of the agreement until there was an actual additional appropriation 00:06:15
coverage. 00:06:18
OK. 00:06:22
OK, any further discussion? 00:06:23
All in favor of 2B say aye. 00:06:27
Aye, any opposed? 00:06:29
Aye, that carries. 00:06:30
Thank you very much. 00:06:33
New business #1 Veterans Court Diana speaking for Judge Granger. 00:06:34
Hopefully you have. 00:06:45
Probably not an actual paper copy of your agenda, because that would only be. 00:06:47
OK, so. 00:06:51
OK. So the first one is an additional appropriation into the 9142 fund, which is? 00:06:57
Veterans Court. So it is a reimbursable grant fund that we get reimbursable Clark County for. 00:07:04
Motion to approve 1A as advertised Second. 00:07:11
Have a motion and a second for one a any further questions or discussion? 00:07:15
All in favor say aye. 00:07:19
Aye, any opposed? 00:07:21
18 carries. 00:07:23
Wendy is request for additional appropriation in her 9176 fund, which is the alternative dispute resolution. 00:07:29
Motion to approve. 00:07:39
Second motion a second for 1D Any questions? 00:07:41
On the. 00:07:46
Appropriation. 00:07:47
All in favor say aye. 00:07:49
Aye, any opposed? 00:07:50
That carries. 00:07:52
1C is an additional appropriations and her Veterans Court user funds. 00:07:53
It's a user fees fund I believe. 00:07:59
Motion to approve 1C and D. 00:08:01
That's advertised. 00:08:04
2nd. 00:08:05
We have a motion for 1C and D motion and a second. Sorry. 00:08:07
Any further questions on these two? 00:08:11
You want to explain Dee? 00:08:14
It's just veterans court donations. 00:08:17
I think they're going to use a pre drug splice. 00:08:20
Any any further discussion? 00:08:25
All in favor say aye. 00:08:29
Aye, any opposed? 00:08:30
Those two carries. 00:08:32
Thank you. 00:08:33
Well, it seems in a backpack, you're up. 00:08:36
Hi, I'm Jenny Olmsted and this is Allison Pruitt. 00:08:46
Just so you know, our mission in case any of you are new and not familiar with Blessings in a Backpack of Floyd County, is to 00:08:51
provide a food stable environment for qualifying families with children in the New Albany Flay County Schools. 00:08:57
Pre-K all the way through 8th grade. 00:09:03
By providing food for those children on the weekends, holidays and during school breaks. 00:09:05
We partner with Cisco to provide a variety of nutritional. 00:09:10
Kid friendly. 00:09:13
Food options for our prepackaged meal kits the kids can serve themselves all at an economical price point every Friday, these 00:09:14
students. 00:09:18
Receive their bags with food that requires little to no preparation. 00:09:22
Jenny is usually our speaker, but if you can tell her voice is she's been, she's been not feeling well so. 00:09:29
I'm going to try to cover a few things and then we're just going to open it up to questions I know a lot of you have heard. 00:09:36
Our spiel before with some of your new SO. 00:09:41
We're open to taking one of the questions you might have. 00:09:45
So one thing that I think is key to note is that 46%, almost 46% of New Albany, Floyd County. 00:09:48
Students. 00:09:55
Reside in food insecure homes. 00:09:58
So that's almost half of our kids. 00:10:00
Obviously. 00:10:03
A bit more in the city than in the county. 00:10:04
But we still service. 00:10:06
Students in all of the schools out in the county as well. 00:10:08
And another good thing that's. 00:10:12
We want to share this year and just in January. 00:10:14
We were able to finally add 7th and 8th grade. 00:10:16
So what happened in the beginning was we did elementary school and then you guys know that. 00:10:19
At some point. 00:10:23
5th and 6th grade has moved to middle school. 00:10:25
So we continue to do 5th and 6th right there, but we didn't have the funds to do 7th and 8th. 00:10:27
And that was really hard because you have one building. 00:10:31
And only half the kids get that food. 00:10:34
And so when you have a sibling move on to 7th grade and they have a maybe a fifth grade. 00:10:36
Brother or sister, that younger kid is bringing food home and the older is not getting that anymore and that was really hard. 00:10:41
For us. So we've been working very diligently. 00:10:46
To increase our funds so that we can support that. So this year we started in January. 00:10:49
Added 7th and 8th grade in all three middle schools. 00:10:53
And we want to make sure that we can maintain that. That was part of why we waited. 00:10:55
Can we support those funding? Do we don't want to have to go back and take away? 00:10:59
So that is increased our numbers. 00:11:04
And last year we were at. We ended the year with 18147 kids who received. 00:11:07
Our bags, and those are the kids we talked about. We've switched from the prepackaged kits that we had to use during COVID. 00:11:13
Back to where we pick and choose the line items. 00:11:20
So we need more volunteers again, because we're taking those. 00:11:23
Items and putting them in a bag. And so Mr. Backshall knows he helped us. 00:11:26
Couple weeks ago, I think it was at Greenville. 00:11:31
So it's a little more time consuming, but it does save us money and that's why we went back to that. 00:11:33
We hope to do that with 7th and 8th grade starting next year. 00:11:37
Is to do the line items. 00:11:41
One thing to learn to know about our fees. 00:11:44
Everything that we. 00:11:47
Every dollar that we. 00:11:48
Go straight to the food. 00:11:50
We don't spend it on it. We don't have any overhead. 00:11:52
The only thing we have is the fee from the national organization. 00:11:55
Blessing Backpack. 00:11:58
They do not contribute any money to us. 00:11:59
They do charge us the fee to be under their umbrella to use their name. 00:12:02
To use the. 00:12:06
Leverage that they have with Cisco to get better pricing, that sort of thing. 00:12:07
That fee is paid for by the Education Foundation. 00:12:11
For the Snowy Flood County Schools. 00:12:14
So all of the money we raised goes straight to the food for the kids, which is a big win. 00:12:16
For us and. 00:12:20
For the kids and for. 00:12:21
You all when you donate your funds. 00:12:23
Let's see. 00:12:25
One other thing that. 00:12:27
As we do. 00:12:29
Grants. We do a lot of research. 00:12:31
And we're finding that this isn't just. 00:12:33
Helping kids not be hungry. 00:12:36
That's very important. 00:12:38
Obviously. 00:12:39
But other things that this helps is when you produce that hunger. 00:12:40
You're improving their health. 00:12:44
You support their learning. 00:12:45
So 70% of kids who use Buffington a backpack. 00:12:47
Report improved attendance at school. 00:12:51
69% say it's easier to learn. 00:12:55
60% have fewer behavioral problems in the classroom. 00:12:58
So it's not just keeping their. 00:13:02
Bellies from being. 00:13:04
It adds a lot to the mental health. 00:13:06
Into their success. 00:13:08
And then we're asking for $10,000 from. 00:13:12
You tonight. 00:13:15
If you were to give that, that would pay for 2680 meals. 00:13:17
For the school year, so. 00:13:21
I'll make a motion to approve two way. 00:13:24
2nd. 00:13:25
All right, we have a motion and a second. 00:13:27
Is there any questions? I always have questions. Yeah, go ahead. 00:13:28
So. 00:13:32
I think I've asked this question before, but what about? 00:13:35
The legacy. 00:13:37
Foundation paying this instead of out of our. 00:13:39
I believe they went before legacy before, is that correct? I'm actually getting ready to start working on a grant for legacy 00:13:42
again. 00:13:45
OK. I think every other year we go. 00:13:48
Request funds and how much are you planning on? 00:13:51
Asking. 00:13:53
I can't remember what we got last time. 00:13:54
So you did get money from them? 00:13:58
Last time and you received money from the city of New Albany as well, We got 40,000 from 40,040 thousand from City Council this 00:14:01
year. And then I'm working on the CDBG grant I'm going to ask for. 00:14:06
Probably that much again. 00:14:12
OK. 00:14:15
So it's anticipated well this year it's 2526 is 2100 kids. So it's. 00:14:16
315,000 that's needed overall. 00:14:22
So we do a lot of fundraising ourselves and have created a lot of fundraising to and and had great success with it. 00:14:27
Great. Any further questions for these ladies? 00:14:35
All in favor say aye aye. 00:14:41
Any opposed? 00:14:43
That carries. 00:14:44
Thank you for coming in. 00:14:46
Thank you. 00:14:47
New business #3 Storm water. 00:14:49
Hello again. Chris was unable to make it this evening so he asked me just to kind of share with you a little bit of the 00:14:56
information, which is why I think he ended up on the Land on the agenda this evening. 00:15:02
It's a state grant that was offered by the Indiana Office of Technology. 00:15:07
This is actually going to allow layers of accuracy to build into the location program through GIS. 00:15:12
Here in the county itself, it's a $7500 grant. Floyd County was under consideration and I just got the award letter today. So they 00:15:20
were awarded the 7500. 00:15:25
WTH was the contract that is obligated? 00:15:31
We got three bids. Obviously they came in at the dollar amount of the grant award. 00:15:35
So we'll be tracking this. 00:15:41
Through the 9113 fund, the GIS Fund. 00:15:43
We'll coordinate it through the Honors office, so. 00:15:47
They get a copy of the Grant State grant award just so they have it on record and then how the money flows in and out. 00:15:50
It's coming down and it's going right back out to WTH to. 00:15:57
Again, justing to work on creating. 00:16:01
A more accurate location. 00:16:05
GIS. 00:16:07
UH program and process here in Floyd County. 00:16:09
So I don't know if there was a vote needed on this. Chris didn't technically say, but it was more of an information. 00:16:12
This stage, yeah, I think that's the new process is the informational part. Yes, Sir. 00:16:19
All right. Any questions for staying on the GIS grant? 00:16:24
Just kind of an informational, I think Chris has been working on this grant prior to the ordinance taking place, OK. 00:16:28
So it's kind of it got caught in the middle. So as of January 1 of this year. 00:16:35
Department Head. Does it send out an informational e-mail concerning this just in case you didn't get a chance to read it. 00:16:40
Department Heads. 00:16:43
Are required to go before commissioner and council for permission to submit applications for grants so that the council has a 00:16:47
chance to question concerning the grant, whether or not it's. 00:16:52
A physician that may have to be funded at a later date or what it's for so the commissioners are aware of a. 00:16:57
A new contract that's going to be entering the county because that is what a grant is on the technicality and it just, it has 00:17:02
forced some transparency and accountability to flow through. 00:17:07
Both bodies in my office, since my office is the one responsible for reporting on especially federal grants on behalf of the 00:17:12
county. 00:17:16
So that is a new process that got put in place by ordinance at the end of last year and it took effect at the beginning of this 00:17:20
year. 00:17:23
So some grants that were kind of already in process or? 00:17:26
More informative and then you have some grants that are currently being written. 00:17:30
That you've grown to see crush out the gate, and those will require a vote. 00:17:33
And a signature from the. 00:17:38
The president has board. Didn't know which board we're at. 00:17:41
Any further questions for staying? 00:17:47
All right. Thank you very much. Thank you. 00:17:51
New business #4 EMA. 00:17:52
OK, he told me you were, so it doesn't matter. I think it's just a transfer, right? 00:17:58
It's, it's just additional appropriations in this LECC fund. So it's 8107. 00:18:04
It's a grant fund. 00:18:09
And I move that for a be approved. 00:18:10
2nd, I have a motion and a second for new business 4A. Any questions or discussion? 00:18:12
All in favor say aye. 00:18:19
Aye, any opposed? 00:18:20
That carries. 00:18:22
Kelly, you are up. 00:18:24
Good evening. Good evening. 00:18:27
The first line I have in 5A is we just need to appropriate our A Todd grant. This grant runs from. 00:18:31
October to September, So this is the 2025 to 2026 grant year. 00:18:38
Motion to approve 5A as advertised. 00:18:46
Tiger motion a second for five. 00:18:49
Any questions for Kelly on this one? The the amount that's being appropriated is more than the ballot. 00:18:52
Correct SO. 00:18:59
We. 00:19:01
I don't know what the balance is different. Should we change it to the fund balance? 00:19:04
There shouldn't be any. 00:19:08
And the fund balance is $25,085.16 and the amount being appropriated is $24,683.58. You're on the wrong, you're on the wrong. 00:19:10
You're on Emma. We're looking on 558. 00:19:17
And Kelly? 00:19:27
What we use the grant every year and this is a brand new check and a brand new grant year. So I don't there with. 00:19:30
Not be a balance because we used every penny last year. 00:19:36
Is it the same amount every year so they get? 00:19:40
Everybody, all the applicants and then they take the amount and they. 00:19:44
Let's look. 00:19:48
Unless we already appropriated it last year and this is the. 00:19:53
Can we just I'll resend my motion and I'll make a motion to? 00:19:58
Approve the fund balance. 00:20:05
To appropriate the fund balance. 00:20:08
So it looks like you had already had. The reason that fund balance is different is because we have. 00:20:10
Appropriated last year and then this is the balance well, no is that. 00:20:16
The there was already an expenditure. 00:20:22
OK. Are you already used to? We've been using it. 00:20:26
OK, so we need to appropriate the whole amount for 4919. 00:20:29
OK, that was my motion. 00:20:35
Gloria puts these numbers on here. Laurie is not here. 00:20:41
What happened? OK. 00:20:45
OK. I'm going to ask for a second on that since it was rescinded and then re, I'll second again. So we have a motion and a second 00:20:46
for 5A. Any further discussion? 00:20:50
All in favor say aye. 00:20:55
Aye, any opposed that carries? 00:20:57
OK, now 2B is just to appropriate. 00:20:59
I need to correct where I put money into the 3000 series and it should have went into the 4000 series. 00:21:04
So this is just correcting that. So for a is. 00:21:13
Appropriating the correct amount and then. 00:21:16
5B is. 00:21:19
Deducting the original appropriated amount and moving it into the right series. 00:21:21
Yes. 00:21:27
Motion to approve. 00:21:33
This is 5B and C. 00:21:35
Great second. 00:21:38
We have a motion and a second for. 00:21:40
5B and C. 00:21:42
So you want to buy a new vehicle? 00:21:44
So we typically we have one that was total. 00:21:47
Through a destruction with one of the juveniles and then we have one that. 00:21:51
Is not working. So we're trading one end, appropriating next month and then we're going to purchase. 00:21:55
And we buy the comparable to the Ford Escapes. 00:22:01
And the insurance cover though? 00:22:03
Total Insurance covered the total. 00:22:05
Total Vehicle No. 00:22:08
No, the insurance covered the smallest portion, but we have to put what we got from it towards the. 00:22:11
Despite any further discussion on 5B and C. 00:22:19
All in favor say aye. 00:22:24
Aye, any opposed? 00:22:26
Those two carry. 00:22:27
Then on the last one, 5D is 2 grant proposals. 00:22:30
And these are ones that we anticipate. 00:22:35
Do you want the first one on the list is the DLC grant. This is our flip program. We are currently in I think our 10th. 00:22:40
Year of having this grant for our flip program. 00:22:49
The application is due April the 1st, so we're working on that right now and I would just like permission to. 00:22:53
Apply for this grain again this year. 00:23:00
What's the dollar amount? 00:23:03
What's the dollar amount? 00:23:05
The dollar amount we are going to request 150,000. 00:23:07
And it basically will cover. 00:23:12
Are to flip. 00:23:14
Salaries are partial of it. 00:23:16
The remaining get funded through our user fees. Is that what you got last year? 00:23:19
No, last year we got 104. 00:23:22
I'm still going to go for what we need. 00:23:25
And have them tell me. 00:23:28
Sure. Can you go ahead and talk about the ATOT grant as well? The ATOT again is the drug screening grant that we get that covers 00:23:31
UMM. 00:23:36
An allotted amount of confirmation so. 00:23:41
We are doing screens and a lot of times they don't pay so we are losing a lot with our drug screen, so this just allows us to 00:23:44
grant. 00:23:48
Maybe 200 people, a free screen confirmation. 00:23:52
Motion to approve 5D. 00:23:57
To write the grants. 00:24:00
Second motion and a second for 5D. Any further discussion? 00:24:03
All in favor say aye. 00:24:08
Aye, any opposed? 00:24:10
No scary. That's all for me. Thank you. You're welcome. 00:24:12
New business number six Youth Services. 00:24:17
Leah called and she wasn't feeling well and asked me to cover this for her. 00:24:20
So there was a discrepancy between the salary ordinance and what we got in the budget. 00:24:26
So we need to do an additional appropriation. 00:24:31
And you'll see that. 00:24:35
Actually. 00:24:37
And 6B. 00:24:39
Can you Scroll down just a little more? 00:24:41
And So what this appropriation is is you can see the numbers from up above. 00:24:44
And but there's one number that's missing. 00:24:50
And it is the 1227. 00:24:54
Dollars and $0.18. 00:24:59
That is. 00:25:02
Can you scroll back up just a little? 00:25:04
That is right there for the full time childcare worker. 00:25:07
So. 00:25:12
It didn't get advertised so it would be March. 00:25:16
OK. 00:25:19
OK. You didn't advertise any additional? 00:25:21
We advertise everything that's in B. 00:25:24
OK, OK. 00:25:26
So she'll have to come back next. 00:25:29
My family said that she thinks that she can do just a line transfer to Cabaret without help. 00:25:32
OK, OK, perfect. 00:25:37
So that's what. 00:25:39
The I'm not quite sure we have why we have A&B. Does the salary ordinance need to change too? Do you know? 00:25:41
OK, OK, so during the four months of budget held last year, at the end of it, a week before adoption, I send out an e-mail to all 00:25:49
department heads asking them to confirm. 00:25:54
Their budgets? Accuracy. 00:25:59
And the salary ordinance that's going to vote. 00:26:01
At the time, Odys did approve both. 00:26:04
After the new year, she realized that the budget didn't cover the increase that she wanted, and the increase wasn't reflected on 00:26:07
the salary ordinance because it was never submitted. 00:26:12
So this corrects them with their 3% increase. 00:26:17
And also makes up the difference in the missing numbers for the budget, except for the one position that they failed to send us an 00:26:21
advertisement for. OK. 00:26:25
And and they have enough money to cover they do. 00:26:29
So I'll make a motion for 6A and B. 00:26:32
Is there a second? 00:26:40
I'll second. 00:26:41
We have a motion and a second for 6A and B. Any further discussion? 00:26:42
I think has this most forward. Is this going to be out of our purview? 00:26:49
Eventually, umm. 00:26:53
Well, that's a good question. 00:26:56
I believe that's. 00:26:57
I mean, there's talk. 00:26:59
Of this part of this program. 00:27:02
Judge Brown's got a. 00:27:04
Committee put together. 00:27:06
Is this gonna be? 00:27:08
Out of our purview going forward. 00:27:09
Just one question for Judge Brown at this time, the 2026 budget and then there's a review of the County Council. I believe we will 00:27:12
still have some type of oversight on this. 00:27:17
Even when it's. 00:27:23
Transferred. 00:27:24
OK, still to be determined. 00:27:26
On to what extent? 00:27:29
Any other questions or discussion on 6A and B? 00:27:30
All in favor say aye aye. 00:27:34
Any opposed those carried. 00:27:36
Darius. 00:27:39
A little under the weather, bear with me. 00:27:50
I'd like to appropriate $1.49. This is grant money that was leftover from last year. I need to spend it. 00:27:57
Motion to approve. 00:28:04
7A At that time. 00:28:05
2nd. 00:28:07
We have a motion, a second. 00:28:08
#7A. Any discussion on $1.49? 00:28:10
All in favor say aye aye. 00:28:13
Any vote? I try to ask Southman. 00:28:15
Game a cup of coffee. I have an ideal secret, the CTP money. 00:28:20
This is from last year and I carried over to this year so I can spend it on contracts $1006.93. 00:28:26
Motion to approve 7B as advertised. 00:28:36
Have a motion and 2nd for seven. 00:28:42
Any discussion? 00:28:44
All in favor say aye. 00:28:47
Aye, any opposed? 00:28:48
That carries. 00:28:49
And like Kelly, 7CI have an ATOD grant. 00:28:51
That I need the money that I got the check this year for $4919.92. 00:28:56
And I need to have it ready for drug screens. 00:29:02
You know, I'm going to ask the same question about this Grant. Why are we not appropriating the whole fund balance? 00:29:07
To the opposite direction, but. 00:29:14
I don't know why there I didn't request to appropriate the whole fund balance. I thought I spent all of last year's grant money. 00:29:17
Can you check the balance real quick for us? 00:29:24
And we'll, we'll knock it out so you don't have to. 00:29:27
Come back first. 00:29:29
OK, motion to approve. 00:29:32
7C at the advertise. 00:29:35
They'll have to come back. 00:29:37
For the dollar 49. 00:29:39
We have a motion for seven C Is there a second? 00:29:42
2nd. 00:29:45
Motion a second. Any further discussion? I've just totally unrated, somewhat related. 00:29:46
We get we run through all these acronyms all the time. 00:29:51
Some of our make a dictionary about that deck. 00:29:54
About acronyms for. 00:29:57
ATOD stands for Alcohol, Tobacco and other drugs. OK, and what's the other? 00:29:58
I should have asked everybody. 00:30:03
Ideal season Indiana Department of Corrections CTP. 00:30:05
Stands for. 00:30:09
Community Trans. 00:30:10
Transfer propane. 00:30:12
These are people that were in the prison. 00:30:13
And the courts and jail have prison, not jail. 00:30:15
Have decided to give them two. 00:30:18
For three months. 00:30:20
Transition program. 00:30:21
In the community, so they pay for the ideal seed pays us. 00:30:23
OK. 00:30:27
Any further discussion on 7C? 00:30:30
All in favor say aye. 00:30:34
Aye, any opposed? 00:30:35
That carries. 00:30:37
And seven. 00:30:41
DI have a year I write multiple. 00:30:43
Just run through all of them and a little through them all at once and we'll ask questions along the way. You don't forget the 00:30:47
acronyms. 00:30:50
The IDOC, which is Indiana Department of Corrections, grant. 00:30:53
Is my biggest grant every year they pay for most on my salary. 00:30:57
So you. 00:31:00
I beg you to this one. 00:31:01
I was going to ask for a million. 00:31:04
However, I've been talking to the IDOC and they're talking about cutting funds. 00:31:06
That guaranteed me that they will not give me more. 00:31:10
Than I got this year. 00:31:12
So I'm going to ask for. 00:31:13
584,203 dollars. 00:31:14
Which is. 00:31:17
Any questions on the ideal sea? 00:31:22
Community Foundation. 00:31:25
Community Foundation. 00:31:27
And grant grant assist program. 00:31:28
I'm requesting. 00:31:31
And I had not written this yet. 00:31:34
But about $4000 I'm going to ask for. 00:31:36
More drug testing supplies. 00:31:38
I have enough drug testing supplies I'm still going to write a grant. 00:31:40
So in that case I would ask for office code. 00:31:43
Any questions on that one? 00:31:46
All right. 00:31:49
Remember, we don't get much funding from the community slide to come up with. 00:31:51
Equipment and whatnot on my own or through project income, so I try to get so many grants as possible. 00:31:56
The. 00:32:01
Grant is Subaru of Indiana. 00:32:03
Automotive umm. 00:32:05
I've written this one already, I'm asking for. 00:32:07
13,414 dollars. 00:32:11
My laptops, my officers have to have a laptop because we. 00:32:13
You know we do work from home. 00:32:17
And we do have to When we go conferences, we still have to supervise our clients because we track most of them. 00:32:18
So I'm asking for laptops for. 00:32:24
New new laptops to nothing. 00:32:28
When I got the money up the amount from. 00:32:30
Gary It. 00:32:33
Any questions on? 00:32:35
ATOD every year I applied for this and so does probation. It's the alcohol, tobacco and other drugs. 00:32:39
Fast fund and I asked for as much as I can for drug testing. 00:32:46
My clients are. 00:32:50
Usually not well to do. 00:32:52
Can't afford to pay for them so we we pay for the instructions. 00:32:53
Any questions on the ATOD? 00:32:59
All right, Caesars Foundation. 00:33:02
Caesars Foundation last year I got. 00:33:04
15,000 from them to help me pay for tracking devices on some of the classical. 00:33:05
Or pay for them. They're supposed to pay for them, but that isn't always work out so this helps me with my project. 00:33:10
But I'm gonna ask for 25,000 this year. 00:33:17
Any questions on the Caesars Foundation? 00:33:21
All right, Community Foundation. 00:33:23
Building Grant. This is a different grant than the other. I can ask for a higher number on this. I'm going to ask for about 00:33:25
$20,000. 00:33:28
I need new printers and new scanners and possibly new desktop computers too. 00:33:31
Perihelops level over some of them, but employees coming. 00:33:37
Any questions on any of the above? 00:33:43
Is there a motion for 7D? 00:33:48
Motion for 7D to write. 00:33:52
All the grants. 00:33:54
That we talked about. 00:33:57
I'll second. 00:33:59
All right, motion and a second. 00:34:00
Any further discussion, I'd just like to publicly say Der, I appreciate everything you do trying to. 00:34:01
Get the grants and everything to help with the. 00:34:07
Our judicial system best you can. 00:34:10
Really pregnant? 00:34:12
All right, all in favor of. 00:34:15
7D say aye. 00:34:17
Aye, any opposed? 00:34:19
Get to writing. 00:34:22
Mr. Stanhope, you're back up. 00:34:26
All right, so 8A is. 00:34:34
The 2025 band, which is the bond anticipation of the. 00:34:36
For the 3317. 00:34:41
Health department project. 00:34:45
It wasn't presented during the budget process, but we are. We had to keep get the electricity on, we had to get the water flowing. 00:34:47
Back when the weather was bad, so. 00:34:54
We went ahead and we were given a little bit of attitude to go ahead and get those components on to protect the integrity of the 00:34:57
building. 00:35:00
Through coordination with our Facilities Director. 00:35:04
But we're here to ask for some appropriations that kind of move forward in this this program or this process as we. 00:35:07
Work on the construction of a facility. 00:35:14
At this point. 00:35:17
These are just temporary to kind of get us going. We don't know what the anticipated needs are going to be tolling obviously. 00:35:19
We've got 1.6, I think it's 1.678 billion in the account moment at the moment, but. 00:35:26
Yeah. We just wanted to get these appropriations taken care of so that we can protect the entirety of the facility. 00:35:33
Motion to approve 8A as advertised. 00:35:43
2nd The motion is second for 8:00 AM. 00:35:46
Further discussion or questions? I guess one comment I'd have is a little early for the office equipment in the process. Yeah, it 00:35:48
it probably is a construction yet. 00:35:53
But some of the the health department has gone through and identified some of the things that they they want to tag to retain at 00:35:57
the facility. 00:36:01
So if there's going to be anything built into the into the walls while they're doing some of the construction, we were just trying 00:36:05
to identify that. 00:36:09
Is just a go to to help a system that. 00:36:12
Construction process I suppose. 00:36:16
Stan, do we have final quotes on the building? 00:36:19
The the bids are coming in, I think they're due at the Commissioner meeting on the 17th. 00:36:21
They'll open the bids that night. 00:36:26
So we're basically allocating this and we're only going to have $1,000,000 left. 00:36:30
Well, there's. 00:36:36
Yeah, there's about one. Like I said, 1.678 left in the Finder currently. 00:36:39
That includes. 00:36:44
Well, kind of the rundown of the of the band. The band was 2.7. The legal fees came out. Obviously you've seen most of those. 00:36:46
They did roll the CARES. The health department rolled the CARES Act money into the ban. 00:36:54
So the the 1.6 reflects. 00:36:59
So that was 800,000. That was one point. 00:37:02
At 1.097. 00:37:07
Oh, OK, million actually. 00:37:09
That was rolled in from the. 00:37:10
From the CARES Act. 00:37:13
And then the the health department actually from. 00:37:15
Fund 9271, I think it was the old Covet Cares money, COVID money that was leftover that they were allowed to use towards this 00:37:19
building. 00:37:23
They've already rolled that money in. That was 130. 00:37:28
134,500. 00:37:32
And then? 00:37:34
The HFI funds. 00:37:36
They've already been rolled into this band as well. That was 168,000 so. 00:37:38
The culmination lands us at the 1.6. 00:37:44
With bids to be opened on the construction. 00:37:47
Next next Tuesday, I can't make all that work. So the two 7 was the band. 00:37:50
Yes, ma'am. 00:37:55
And 1.1 was the CARES Act. 00:37:56
And then around .3 for the. 00:38:00
From what the health department was able to. 00:38:04
Get in if you Add all of that up. 00:38:08
They had. 00:38:11
About 4.1, About 4.1 million. 00:38:13
And there's only 1.7 left. Well, we bought the facility, bought the building. So the building cost 2. We made it. 00:38:16
Was it aristocrat title? I believe it was. 00:38:22
OK, so 2.12.1 for the building. 00:38:25
OK. 00:38:29
Yeah, the legal fees, yes. 00:38:31
Oh, in the legal fees. 00:38:33
400,000 for legal fees 300,000. 00:38:37
I've got a breakdown if you'd like to see the. 00:38:45
So do we think we're going to be able to get the renovation done for basically $1,000,000 is always left? 00:38:49
Yeah. 00:38:57
We need to know that answer. 00:38:58
Stan what? 00:39:00
I'm assuming all of this is for the building. What's that last line item that's? 00:39:02
The Grant Line Rd. building. 00:39:06
The 375. 00:39:08
That that was just an inappropriate line. I've got to transfer that money out of that. 00:39:09
That was supposed to be a 51 and it's supposed to be construction, so. 00:39:13
It's supposed to be the 30051. 00:39:18
Are 40051 sorry? 00:39:21
I would agree with Matt. What happens when those bids come in next week and they're. 00:39:26
$250,000 more than. 00:39:30
We got left. 00:39:32
Can we table this for another month and? 00:39:33
That be an issue. 00:39:36
I think they're going to do a little cat. 00:39:37
While the general contractor, the general construction cost, we're not talking about just some of these. 00:39:41
Expenditures are. 00:39:46
Asking for depending on what the bids come in, Dale, I think what we have is 1.6, but you have the opportunity because it's still 00:39:48
sitting in a van. 00:39:51
If you go and you bond the full amount, I think the bond full amount was at 3.2 which would free you up. 00:39:55
About another 5-6 hundred, $1000. 00:40:02
So you could potentially use the additional portion of the the bond itself to. 00:40:05
Mitigate the cost of construction. 00:40:10
I guess my question is what is absolutely necessary to not hinder the progress of this? I mean utilities you need to get the 00:40:14
utilities on. 00:40:19
I mean, that makes sense to me. 00:40:24
Yeah, yes, ma'am. The rest of this I'm. 00:40:25
I'm also questioning. 00:40:28
The repair is a maintenance we're using that for I think is done. He's trying to clean out a lot of the. 00:40:30
Material that's. 00:40:36
In the facility that we just want to get rid of, so we didn't want to start spending money. 00:40:37
Without having some type of a line to actually fall back on. 00:40:42
So Donnie, that's so we're doing that in house. 00:40:46
With a bunch of things that he wants to do in house. 00:40:50
So we're going to get started on that for instruction actually starts so that 100,000 like repairs and maintenance is that for 00:40:56
dumpster fees and. 00:41:00
What is that? 00:41:04
It's a miscellaneous at this point. We're not going to use anything unless we necessarily have to have it for this process. So. 00:41:05
We just wanted to make sure that we protected the facility at this stage. 00:41:11
Some of these were just estimates. 00:41:15
When I turned the gas on, they were like 9 gas or 8 gas meters there, Yeah. 00:41:17
There were several water lands, so they're going to have to go in and do some repair, maintenance to reconstructing. 00:41:21
The meters themselves, the electric meters, the gas meters. 00:41:27
And I'm not not exactly sure what all else was involved in. 00:41:31
It seems like to me we need to maybe do those two line items and wait on the other, but if if I'm wrong. 00:41:35
You know. 00:41:42
What was everybody else think? I, I agree. I, I don't know that we need to clean out the building yet if we don't have bids yet 00:41:44
or. 00:41:47
Appropriate office equipment if we don't even know where walls are going to go. 00:41:51
Yeah. And when we bought the building. 00:41:55
Did they do any an inspection on that building? 00:41:59
I mean, was that in building inspector, you're telling me all these issues as far as the. 00:42:02
Borderline the gas line, no, they'd shut them off. That's that was the main thing. So there's no repairs. 00:42:06
Not well, and we even I think Donnie negotiated for an extended roof. 00:42:12
Warranties so the warranty on the roof is still good so. 00:42:17
I don't know if anything beyond that that. 00:42:21
Requires a whole lot of attention. 00:42:23
Just keeping the facility. 00:42:25
Functional. 00:42:27
Who made the motion? 00:42:30
There you go. 00:42:32
Dale, did you make the motion? I did make it. Uh, well, just for discussion purposes. Yeah, I understood and we've had good 00:42:35
discussion. 00:42:37
Well, act. 00:42:42
Actually I. 00:42:44
If we want to delete a couple items, I would remake my motion excluding. 00:42:46
Office equipment because I think it's way ahead of game. 00:42:51
As far as off, I think office equipment would be office furniture type stuff. 00:42:54
And because. 00:42:58
It'd be nice to know what that construction bid is next week. Absolutely, in my view. 00:43:00
And what did you say about the Grant line building that line there, the 375 that it was just, it was a, it was supposed to be a 00:43:06
51. I must have keyed the wrong number in when I sent it down. It's a. 00:43:11
51 is construction, so. 00:43:16
That one should probably be removed as well. 00:43:18
So there was. 00:43:24
Is your motion for? 00:43:25
100,005 I just received my motion. Let's say I make his. 00:43:29
All right, so. 00:43:35
I'll make a motion that we take the. 00:43:37
For the building pre. 00:43:40
Repairs and maintenance $100,000 in the utilities. 00:43:41
$100,000 and the other two be. 00:43:45
Taking off the motion, they're the three. 00:43:48
2nd. 00:43:50
All right, we have a motion and a second for $200,000 for. 00:43:52
Repairs and maintenance and utilities out of the 4501. 00:43:56
Any further discussion? 00:43:59
All in favor say aye. Any opposed? 00:44:05
That amended motion carries. Thank you. 00:44:09
Let's see 8B. 00:44:12
This is just a salary ordinance adjustment request. 00:44:15
When we merge the. 00:44:20
Building authority and with the. 00:44:22
Maintenance facility employees. 00:44:25
And the county, these two gentlemen, their salaries. 00:44:27
Are in the budget. They were set for the budget. 00:44:31
I must. I apparently just missed the salary ordinance update and getting that updated so. 00:44:34
Mask and to update the salary ordinance to get these two. 00:44:39
These two folks. 00:44:43
Up to par. This was presented to the Jobs Classifications and Review Committee. 00:44:44
I think you got a copy of their. 00:44:50
Review Umm. 00:44:51
And recommendation? 00:44:53
The job descriptions are being written and presented back to Michelle also for. 00:44:55
Additional evaluation through the Wis process. 00:45:00
Motion to approve 8A or 8B, I'm sorry. 00:45:09
8B The salary ordinance corrections. 00:45:12
2nd. 00:45:15
We have a motion and 2nd for AD. 00:45:16
Any questions for Stan? 00:45:19
Now when you say. 00:45:22
Ordinance correction. 00:45:23
Weren't they in the restructuring organization from the building authority over to? 00:45:24
Then they get increases in September. When you came, these guys did not. 00:45:30
Guys. 00:45:34
They didn't get any increases in September when they changed over. 00:45:35
These two guys did not. 00:45:38
So these two are on the flat 3% then? 00:45:40
They didn't even get to 3% actually, but that's what this is for. 00:45:42
No, this is bringing them up to the level of the incoming of the established. 00:45:45
Positions that are in the maintenance facility right now so that there's parity. 00:45:51
Did their jobs change? 00:45:55
They they have. They've all. 00:45:57
There's what, 3 maintenance guys now? They're all in charge of all of the facilities. 00:45:59
Innovation Park Chase. Downtown ground line Chase. 00:46:03
Judicial Center. 00:46:06
Pineview Rice Building. 00:46:07
But there's no job. No job descriptions have been written. 00:46:11
They're they're, they're they have. Yeah, so. 00:46:15
OK. So the job descriptions have not gone to Wis yet because there were multiple decisions. So when the building authority, they 00:46:22
have a maintenance mechanic and then they have a maintenance supervisor and now we have our facilities director. 00:46:30
So there were several positions that needed to be reevaluated, so they are done. 00:46:39
But I'm waiting to get all of them together to present at one time. 00:46:45
TWIX so. 00:46:50
Under the building authority. 00:46:52
You had maintenance and custodial. 00:46:54
And then under. 00:46:57
The county you had maintenance and custodial. 00:46:58
So when it all came under one umbrella. 00:47:01
The custodial. 00:47:04
Moved. 00:47:05
To the correct. 00:47:06
Salary, but the two maintenance positions did not. 00:47:07
Is that fair to say? 00:47:11
But they were in the budget correctly. They're in the budget. 00:47:12
This is just getting the salary ordinance to line up with. 00:47:15
The budget. 00:47:19
That's all it is. 00:47:20
No additional appropriation, No additional. 00:47:21
They put their new position. 00:47:25
For for point of clarification, because I know that he doesn't have it up there with him on the salary ordinance. There are three 00:47:28
individuals that share the same position. 00:47:32
David Folt. 00:47:37
Pounce, Eric. Ceilings. And then I believe it's Brian Woodruff if I'm not. 00:47:38
Correct. 00:47:42
Currently uh. 00:47:43
From what I understand, the intent for these three individuals when they merged over was that for the three of them to. 00:47:44
Make the same amount. 00:47:50
Stanley budgeted. 00:47:52
Appropriately for these three, but on the salary ordinance information that he sent our office. 00:47:55
He had a discrepancy between the two listed currently and Brian Woodruff himself. So there is. 00:48:01
About an $8000 difference in what Brian makes. 00:48:07
Compared to the other two. 00:48:12
And they all three do the same exact job. 00:48:14
Am I getting this accurately? 00:48:18
OK. 00:48:20
And I think as well as when we combine. 00:48:22
County employees were making more. 00:48:25
A different salaries in. 00:48:27
Building Authority club. 00:48:29
That's what this is doing is it's balancing that out. 00:48:31
Yes. 00:48:35
For these specific individuals. 00:48:36
So the only additional thing that I would ask when you make your motion is. 00:48:40
Is this effective January 1st of 2026? If it is, then there is a rental amount. 00:48:44
Thank you, I was about to ask the same thing. 00:48:51
We need to know when it's effective. 00:48:54
OK. 00:48:57
Yeah, I think if they're all doing the same job, it needs to be effective and it's fully budgeted. 00:48:58
That it needs to be effective on January 1. 00:49:04
So my motion would be. 00:49:07
4th January 1. 00:49:08
2nd. 00:49:10
Any further discussion? 00:49:12
On 8B. 00:49:13
Yeah, I'll just say I didn't support that budget amount in the 1st place, so won't be supporting this. 00:49:15
Anything else? 00:49:22
All in favor say aye. 00:49:25
Those opposed. 00:49:27
Experience 8C. 00:49:29
8C These are just the employees who did transition that. 00:49:32
We're on the roads back in the start of June, July. 00:49:37
That did not get the 3% they were in the budget. 00:49:40
Again, just didn't get the salary ordinance updated. 00:49:44
Excuse me? 00:49:48
To reflect the 3% increase. Stanley, just a point of clarification. 00:49:49
Donnie Hare and Brenda Gray were part of the merger over in June and July. 00:49:55
Cindy Bear and Nick Creevy both received increases in September when Stanley brought those requests into the board. 00:50:00
Thank you for the clarification. 00:50:12
Does anybody want to make a motion for discussion purposes? 00:50:17
I moved to approve. 00:50:21
This is number 8C. 00:50:23
Is there a second? All right, we have a motion in a second. 00:50:28
It's far away. 00:50:31
Yeah. Again, I thought when you brought these to us, you told us this was it wasn't going to be any more increases for the year 00:50:34
that this when we agreed to this and. 00:50:38
We were set for this, at least for this year. 00:50:43
I read back through the minutes and I didn't read it in the minutes, Sam so. 00:50:46
That may have been discussed, I don't know, but it wasn't in the minutes of the meeting. 00:50:51
The council meeting. 00:50:55
That was my understanding as well, yeah. 00:50:56
Well, the ones that brought up were Nick and. 00:51:01
Cindy and and Brenda and. 00:51:05
Donnie was actually hard. 00:51:07
By the Commissioners prior to SO. 00:51:09
When was Donnie higher? 00:51:13
Who are they you like? Who's your daddy? 00:51:15
June of 25th, 2025. That's when all building. 00:51:22
Brandon was not brought in September. Brenda was part of that July. 00:51:29
Merger send you there their grievances and I were brought in September to bring Susanna up to match Brenda at that point. 00:51:34
So again, this is in the budget correctly. 00:51:44
But is not reflected appropriately in the Saturday ordinance. That's correct. 00:51:48
How much more? 00:51:53
Is it for all four of them? 00:51:54
3%, so 3% for each of them. 00:51:58
Probably less than $10,000. 00:52:01
So will you also be including Suzanne Worrell in that? 00:52:04
Her with for the graces. That's what the commissioners asked that I didn't bring, didn't bring. 00:52:07
OK. 00:52:12
I was just curious. 00:52:13
And that was what happened last year. 00:52:15
Again, I'd like to table this because I thought we were under an impression that. 00:52:19
Please release those three that we were set for this year because they got significant increases. 00:52:22
When they changed over. 00:52:27
What's the other benefits they got? 00:52:29
I would second that. 00:52:31
Well, let's. 00:52:33
We have a motion that we have to do with. I understand, I understand. 00:52:35
I guess we need to see the progression of the increases. 00:52:43
You know what I'm saying? 00:52:47
So that we can understand the whole picture here. 00:52:48
What is next salary? 00:52:51
Right now. 00:52:52
He's at 102300. 00:52:53
They went to 3% ego 105. 00:52:57
370. 00:53:00
But he went to 103 in 2025 from a very. 00:53:03
From that was a significant increase. 00:53:07
I think it was, yeah, yeah. 00:53:11
I think you're right now that I'm thinking about it. 00:53:13
Yeah, but he took on a whole lot more duties to do. Well, he did Director of operations, that's all. 00:53:16
A lot more than being. 00:53:22
County Planner. 00:53:24
What? What's the range on this one? 00:53:25
On this position. 00:53:30
We're not taking him outside the range, are we? 00:53:31
I believe he is in the category of executive level B. 00:53:43
Which has an upper limit of $103,034. 00:53:48
Keep in mind. 00:53:54
Yeah, this is 3 years old. 00:53:57
No. So keep in mind that this Wis study to redo job descriptions, assign job levels and categories was done in 2022. So at that 00:54:00
time salary ranges were put in place for all these job categories and levels. So knowing that the salary ranges have not been. 00:54:11
Addressed or moved in that time what I did was. 00:54:22
I went back and. 00:54:26
3% was added for 2023, so I applied 3% to the ranges. 2% was added for 2024. 00:54:27
Add is 2%. 00:54:37
And then last year 3% was added for 2025, so the rate that I just gave you. 00:54:38
Was the rate that was applied with the increase total of 80%. 00:54:45
Over the three years. 00:54:51
Over compounded 3, two and three, correct? 00:54:53
Right. 00:54:58
We can vote on 9C, we can rescind it, we can table it. 00:55:07
We currently have a motion in a second to take it up. 00:55:12
I called for the question. 00:55:17
All right. 00:55:21
8C All in favor say aye. 00:55:23
Aye. 00:55:25
Those opposed. 00:55:26
Aye. 00:55:28
Yeah, I think we do. Hands all in favor. Raise your hand. 00:55:31
Opposed. 00:55:37
MMM, alright. 00:55:39
Can I make another? 00:55:40
Can I make another motion? 00:55:41
Can I make a motion to table this and? 00:55:43
With more data. 00:55:45
Can you bring more data back to us? 00:55:47
Back, but it's not technically a table since the vote was called, so you can just request that he read it back with more 00:55:50
information. OK? 00:55:53
Requested it be added to the March agenda with. 00:55:57
Expanded data. 00:56:00
Absolutely, because I think we're grouping all these people together and. 00:56:02
I'm not sure we're looking at each of them individually and know all the insurance and outs. 00:56:07
Just because Nick's. 00:56:12
A above the. 00:56:15
Pay range. 00:56:18
Doesn't mean that. 00:56:20
You know, Cindy or Brenda, are I? I don't know. I think we need to look at each other individually. 00:56:21
What data do you all want Stan to bring back? Let's. 00:56:27
Make sure he's. 00:56:30
Got good direction. 00:56:31
For we want the. 00:56:33
Amount and percentage of increase. 00:56:36
Over the last two years maybe. 00:56:38
And the and the ranges of each one. 00:56:41
That would be my request. 00:56:45
And their pays and their benefits and all their. 00:56:48
Top package. 00:56:51
Your total package. 00:56:53
Anything else? 00:56:55
Thank you very much. I appreciate it. 00:56:59
Sheriff, you are up. 00:57:02
Thank you very much. Sheriff Steve Bush before you, if I can go outline out of order if that's OK. So 9:30. 00:57:03
B. 00:57:10
I didn't hear you. 00:57:12
Say it again, we share Steve Bush. 00:57:13
Before you this evening are four items. If I can go out of the line, if that's OK, you can go out to 91st. It was which line that 00:57:15
I missed 9 feet as in Edward got it. Employee appreciation, dinner requests and associated cost. You all approved this last year. 00:57:21
We'll go go ahead and see if we can get approval this year to get started. 00:57:26
As it takes a while to plan for this event. 00:57:32
Motion approved 98. 00:57:35
2nd And this will be outcome Sir, sorry. 00:57:37
Motion and a second for 90 out of commissary. Any questions for the Sheriff? 00:57:40
All in favor say aye aye. 00:57:47
Any opposed? 00:57:48
Thank you. The next two items are two employees that are in our budget, but they were not in the reflective in the salary 00:57:50
ordinance with a 3% increase. 00:57:54
They're in the ordinance, but they're not with the 3% increase. 00:57:58
So there's an oversight in our part, so we'd like that to be corrected or shown. 00:58:02
I'll make a motion. We accept that this it's been verified that this. 00:58:08
That's accurate, so. 00:58:12
I make motion to leave. 00:58:13
Correct this issue and give each of those employees a 3% raise. 00:58:16
2nd. 00:58:21
We have a motion and 2nd for 9A and D. 00:58:22
Any further discussion? 00:58:24
Oh, sorry, retroactive retro retroactive the January 1. 00:58:28
All right. The motion has been made to retro to the first of the year, is the second good with that? 00:58:35
Just a second. Whichever one she gave it to, I'm good with. 00:58:40
All right. Any further discussion on 9A and? 00:58:44
All in favor say aye. Any opposed? 00:58:48
That carries 9C under the statute. We already sent out the commissary reports for the last quarter of 20. 00:58:51
25 if there's any questions. 00:58:58
So. 00:59:03
Move on then SO9D. 00:59:04
As a presentation by statute for our pension and I'll introduce Elaine, Betty with Gelser and then she'll take it from there with. 00:59:07
President. Board. 00:59:14
Tom Jones and other mayor board members are here behind me. 00:59:15
It's almost going to be so. 00:59:18
Thank you, Sheriff Tom Jones, Steve said. I'm the current president, Floyd County Sheriff's Office. 00:59:23
Police, mayor, board and support tonight. Our entire board is here. 00:59:29
Denver Thompson, Jessica Bonsbach, Lee Cottner and Kevin Banelon. 00:59:34
Some of them may be IUPAN, but that's OK. 00:59:38
Want to thank you again Elaine Beatty from Gelser Investment Management and I'm here on. 00:59:45
Kind of a special service. 00:59:51
On a day-to-day. 00:59:53
Relationship with the sheriff's merit board we invest the assets for the. 00:59:55
Retirement plan that covers the sheriff and the merit officers. 01:00:01
But that's not why I'm here today. 01:00:05
I am here today with this presentation that I just passed out. 01:00:07
To provide information that has been required effective July 1st of 2025. So if we can just go to page 2, it's just a brief 01:00:11
introduction. 01:00:16
Senate Enrolled Act 144 added a piece of legislation that says there will be an annual presentation to the county councils. 01:00:22
For any counties that have police retirement plan, which is all 92. 01:00:33
And the information contained within. 01:00:38
Is really the same information that is reported to the state on an annual basis for posting and reporting them on Indiana Gateway 01:00:41
System? 01:00:46
Which is where local units post information, the auditors nodding head. 01:00:51
On an annual basis. So what we're doing here is. 01:00:56
Going to be putting it into somewhat of a comprehensive form so you have a little idea of what it is that's being reported to the 01:01:00
General Assembly. 01:01:04
It is intended to comply with those requirements. Of course, the information was calculated and prepared by the actuary that 01:01:10
provides services for the retirement plan and that is McCready and Keen. 01:01:15
And they are owned by October three now, but they do provide those same services for 91 to 92 counties in the state of Indiana. 01:01:22
We're also then following presentations that I've got in there. There's an appendix at the back which does have the code section 01:01:32
Indiana 5/11/20 where all of this is contained and the requirements of reporting is also contained and then also. 01:01:40
We've got just a Xerox copy as a material that was presented by McCready and Keene, forwarded to the auditor's office as they do 01:01:49
annually for that recording. 01:01:53
So OK, here we go. 01:01:58
A couple of things. It just starts off with what's the name of the plan? Well, this is a retirement plan and who are the eligible 01:02:01
employees are the merit employees and the sheriff. This is all by statutory design that it's created for only those employees that 01:02:07
are merited and then the sheriff regardless of whether he has merit status or not. 01:02:14
Indiana code that applies to those benefits provided by this plan. 01:02:21
Is Indiana code 36810 twelve and that defines what the retirement benefits will be. Cannot exceed this, a minimum of that, etc. 01:02:27
The vesting requirements for this plan here in this county is 10 year foot festing. 01:02:37
So that means that a member has to have completed full 10 years of service in order to be. 01:02:43
Vested when they separate employment. 01:02:48
OK. The benefits that are provided by this plan are a disability benefit. 01:02:51
A death benefit? 01:02:58
And of course, a retirement income. 01:02:59
And because retirement income is the objective, those are the most expensive of the costs and and again by by grace of God, that's 01:03:01
what most of those folks that. 01:03:07
To separate employment or because of their retirement. 01:03:13
The plan administrator. 01:03:16
That is the sheriff's mayor board and the sheriff himself. 01:03:19
Of a committee, and that's why they're here tonight, is to show their support. 01:03:23
When it comes to administrating the plan. 01:03:27
They hire the actuary, they hired us and go through due diligence to review the fees and the services provided by those service 01:03:30
providers on an ongoing basis. They also apply guidance for the investment of the portfolio, et cetera. 01:03:38
The number of participants covered what what they have required is being recorded here is. 01:03:49
How many are actively employed in the program that have a vested interest already? 01:03:55
And how many do not? So at the time of this calculation and these recordings that were 18 of the employees had a vested interest, 01:04:00
so they had ten years or more. 01:04:05
There were 26 employees that did not yet have that. 01:04:10
10 years of service marketing. 01:04:14
Separated employees that are vested, meaning maybe they have left to find other employment with their life. 01:04:17
But have something waiting for them to commence at retirement age? There are none of those. 01:04:23
But there are. 01:04:28
Current number of retirees and beneficiaries in payment status of 21 individuals. 01:04:29
The additional information that has to be reported is what the contribution rates are. 01:04:36
And they are recorded as a percentage of payroll. 01:04:42
That probably sounds kind of familiar because that's how perf does theirs of you. 01:04:45
Certain percentage of payroll is what you have to pay in. 01:04:50
These numbers are calculated by the actuary and it is 44.7% of payroll. 01:04:54
On behalf of the employer. 01:05:00
You, the sponsoring unit and the members are paying in 3% of their pay. 01:05:02
Through payroll deduction. 01:05:07
The covered payroll for those individuals that are participating in the program is about 3.8 million. 01:05:09
And again, these would have been the numbers from a year ago. 01:05:16
So there's been raises that would be reflected in the next year. 01:05:19
Page 5. 01:05:25
They also asked for how is the. 01:05:26
Portfolio invested. 01:05:30
And so it's a pretty broad brush here of saying how much inequities 67 1/2 or 67.05 are vested in equities. 01:05:32
Fixed income represent 29%. 01:05:43
And cash and cash equivalents are about 3.8%, totaling up to, of course, 100% of the entire portfolio. 01:05:46
What we tried to do then is. 01:05:54
Something in to help illustrate. 01:05:57
What that means in terms of dollars, so you know what we're really talking about rather than just simple percentages. 01:05:59
The pie over there on the side shows equities, fixed income and cash and then the table below shows equities was about 14,000,000. 01:06:06
Fixed income a little over 6,000,000 and cash was about 816,000 at the time these calculations were done. 01:06:16
Once a year they do their reporting. 01:06:24
For a grand total of 21 million. 01:06:26
A little more of that. 01:06:29
Some of the additional information which is going to be further discussed is the funding percentage. 01:06:32
And that really can describe the health. 01:06:39
The financial status of the program. 01:06:42
Comparing umm. 01:06:45
The obligations. 01:06:46
Promise to how much is already in the pot, meaning how much has been paid for. 01:06:47
The funding percentage ratio based on the market value of assets is about 70, almost 73%. 01:06:53
Which is. 01:07:01
Is a good number, but you may say what, what, what are we shooting for? What, what really are the are the basis there for 01:07:02
comparison? 01:07:06
Just rule of thumb has been historically 80% is deemed. 01:07:11
A good spot. 01:07:16
Doesn't mean that 72 is a bad spot. 01:07:17
It just simply means it's something like to to shoot for. 01:07:21
Is 80%. 01:07:24
The actuarial assumed. 01:07:27
Rate of return for the portfolio, and this is set by the actuary not by the investment people, is 6 1/4, so 6.25%. That is the 01:07:29
same percentage that the inpers board, Indiana Retirement Systems board. 01:07:36
Uses for valuing the obligations of per public employees retirement fund 77 police and fire. 01:07:44
Umm, conservation officers and excise all of the public plans that are run by that organization for the state of Indiana are using 01:07:52
that same investment rate of return 6 1/4%. 01:07:57
What did the portfolio earn? 01:08:04
This is lagging a bit, but for 2024. 01:08:07
The actual investments for 2024 were 10 for over 10%, which is demonstrating we've got some really strong markets right now, which 01:08:11
is very favorable for. 01:08:16
Investors. 01:08:21
All of us probably think the same way about our own personal accounts. 01:08:23
And the other number that they want to know about is what were the benefit payouts for the year? So remember I referenced there 01:08:28
were about 21 people drawing pensions. Their pensions total 693,000, a little bit more than that. 01:08:35
A year paid out. 01:08:44
Going on to the next page, the information is now. 01:08:49
Really. From an accounting standard? 01:08:53
So if we have any accountants around here, this is probably all going to make a lot of sense. 01:08:56
To others like actuaries, maybe not, but what it's looking at is the present value of those projected benefits. This is again some 01:09:01
of that information that would be used in the funded. 01:09:07
Status in calculating that. 01:09:13
What is the promised obligation? 01:09:15
About 35 million. 01:09:19
A little bit north of that. 01:09:20
Now service cost is not the cost of service providers, but rather the annual cost. 01:09:22
Of people coming to work. 01:09:30
Earning a little bit more benefit and being paid out when they're in retirement status too. So that's the cost of the program on a 01:09:32
year by year basis. 01:09:37
For those participating. 01:09:43
And that's about 956,000. 01:09:45
The actuarially determined contribution now this is what McCready and Keane does once a year is they do these calculations for you 01:09:48
guys and the sheriff then puts that in his budget. 01:09:54
The contribution was determined for that year of $1.3 million. 01:10:00
And the actual amount. 01:10:06
Pay by the employer, meaning you folks the sponsoring unit. 01:10:08
1.34 million. So you paid a little bit more than the minimum. 01:10:12
Contribution that was. 01:10:18
Developed. 01:10:20
I'm going to come back to that in a moment. 01:10:21
So deduct those things from that total and you end up with a total pension liability. 01:10:23
Compare that to the money in the bucket already contributed towards paying those obligations of the 21 million. 01:10:29
You've got an unfunded obligation of about 7.9 million. 01:10:37
Or that equates to being 72%? 01:10:41
Funded, yeah. 01:10:45
Seth, do you have any questions or comments about that? 01:10:46
No, got it. OK, that's, that's great. I wanted to talk about the employer contributions and that's really where we come up on the 01:10:50
next page, so. 01:10:55
Why is this in here? Well. 01:10:59
This gateway reporting was started first as a requirement in 2013. 01:11:01
And it has evolved over that period of time where there's been tweaks and and modifications and things that the state has asked it 01:11:06
to be reported. 01:11:11
And every year in the summer. 01:11:16
That state actuary who Andy Blau works for Indiana Public Retirement systems, he would. 01:11:19
Gather all this information from like these last two pages. Compile it from all of these counties as well as adopting units that 01:11:26
have obligations of taxpayer revenue for their employees. 01:11:32
And he put up charts and he'd have all this stuff going on. 01:11:37
He would present it to a summer study committee of our General Assembly, which is called the Pension Management Oversight 01:11:41
Commission. 01:11:44
He mocked. And they made in the summer to kind of review pension issues. 01:11:47
And they would look at it every year and then they would kind of say. 01:11:52
What are we supposed to be seeing, or what are we supposed to do with this information? 01:11:55
Well. 01:12:01
As time has evolved. 01:12:02
From 2013 until more recently. 01:12:04
2024 even. 01:12:07
They began to notice some trends there were. 01:12:08
The counties that did exactly what they were told to do, they met their obligations and everybody played nice. But there were some 01:12:12
maybe counties that were. 01:12:16
One offs or employers that were one offs and for some reason they weren't paying what they were supposed to pay. 01:12:21
And they said what, what can we do about this? First of all, there's no pension police out there. And so. 01:12:26
What? What is it we're going to do? Let's start tracking. 01:12:32
Let's start tracking. So that's what they began to do. 01:12:35
And once I began tracking, they also said we're going to put some boundaries on here. 01:12:38
As. 01:12:42
Cautions like red flags to be raised so. 01:12:43
First thing they said as they added. 01:12:47
Is summarized on page 7. 01:12:49
They wanted to know. 01:12:51
How many of these adopting units are paying that minimum? 01:12:53
Or more. 01:12:57
That, the actuary says, must be paid. 01:12:59
Every year. 01:13:01
And if they've done that consistently for the last five years? 01:13:02
Check they're fine, but if during the last five years at any point? 01:13:06
Dipped below and said wait. 01:13:11
We didn't pay it that year. 01:13:12
Sorry we didn't have it or but. 01:13:15
Or consistently just. 01:13:16
Failing to meet those. 01:13:18
Commit. 01:13:20
They're going to be put on an. 01:13:21
On a naughty list and they're going to have to be called in to account for and explain. 01:13:23
Why? And what's their remediation? 01:13:28
So. 01:13:30
This is just simply an illustration saying for the last five years. 01:13:32
You folks here locally have. 01:13:36
If there's the column, the first column saying, what is the actual determined minimum contribution and what have you actually 01:13:39
paid? 01:13:42
You've you've met and exceeded that. 01:13:46
And that that's great because that means you are taking your responsibility and not saying we'll pass the buck or kick, kick the 01:13:48
can down the road and somebody else can pick it up next year kind of thing. 01:13:53
So very good news. 01:14:00
The next page is the other condition that they wanted to test or at least monitor, which is this funded ratio. 01:14:02
How are these plans keeping up with? 01:14:10
And are they maybe adding enhancements that haven't yet been paid for or are they over promising? 01:14:13
You know, Indiana is a pretty conservative state and there are some states that make promises or over extend themselves about what 01:14:20
they'll be able to pay or cover. 01:14:24
And they want to make sure that that doesn't happen here, so. 01:14:29
What this is illustrating on page 8 is just what the funded status has been over the last five years, because again. 01:14:32
That's what the parameters are. 01:14:40
Have they been solid in their funded percentage over the last five years? 01:14:42
And you can say, OK, well status funded percentage, what was the trigger? 01:14:47
At first the General Assembly really didn't know what they should set as a minimum. 01:14:54
To meeting a requirement of a funded status, they set it at 35%, which is is very low. 01:14:58
They have since put into the statute that at 50% or higher. 01:15:05
As long as the organization is paying their obligations, meeting whatever they're promising. 01:15:10
They're not telling you what to promise, they're just saying as long as you're keeping up with your commitments. 01:15:17
Then you obviously have a plan and you're sticking to it. They'll stay out of it. 01:15:21
So what it clearly illustrates on page 8 is that the fund has been. 01:15:27
At or above 70%. 01:15:32
Before historically. 01:15:35
And is moving that direction again. 01:15:37
So this, this is where some of the things they say about, well, what are we shooting for? 01:15:40
What you're shooting for 100% would be ideal, wouldn't it, to have it completely paid for. 01:15:45
But again, using kind of that gold standard or that rule of thumb 80% or more. 01:15:51
Is what's considered favorable. 01:15:56
So that that's just keep doing what we're doing and that's what we're working towards. 01:15:59
The next section is the same exact information, but for a smaller plan called the benefit. 01:16:06
Plan By state statute, there are two plans. 01:16:13
That provide benefits for the sheriff's employees. 01:16:17
Merit Officers. 01:16:20
But they're funded through 1 appropriation. 01:16:22
So they just give you one line item that they need in the budgeting process to cover both of the programs. 01:16:24
The programs are separated again by state statute. 01:16:30
The benefit plan is a much smaller account and has smaller obligations. 01:16:35
If you turn to page 10. 01:16:40
It covers the same employees, of course. 01:16:42
There are no vesting requirements because it covers. 01:16:45
Disability. 01:16:48
Death and life insurance. 01:16:50
So these are really. 01:16:52
Things that are funded through. 01:16:54
Insurance products, so typically the costs are very controllable. 01:16:57
But there are some opportunities or enhancements. 01:17:02
In the event of some. 01:17:06
Circumstances for disabilities in particular. 01:17:08
We'll get to that in a moment. 01:17:12
Plan administrators saying Sheriff's Merit Board the number of members that are covered are the all of the 44 actives and there 01:17:13
are some people who have separated and are in payment status or. 01:17:19
Will be as as a result of being bested for the widow benefit. 01:17:26
What's the contribution rate to this program? It's a lot smaller, obviously, 4.9% of payroll. 01:17:32
Employees don't pay into this program. Their money goes into the larger program just by statutory design. 01:17:38
Annual covered payroll, same group of people, the 3.8 million. 01:17:45
This same covered employees. 01:17:49
On page 11, it shows. This is a much smaller portfolio, but it's showing the same information about. 01:17:52
How much is invested in equities, how much in fixed income and how much in cash? And you'll see that it's really very similar, 01:17:58
maybe not quite as much in equities, being a little bit more risky. This is a smaller account, less than $1,000,000. 01:18:06
Smaller obligations and yet. 01:18:15
Wanting to to be able to capture some of the. 01:18:18
Well, the gains out there by investing in equities, you can, you can really let your money earn money for you. 01:18:22
The additional information provided is that the funded ratio of this program is at 52%. 01:18:28
Less the assumed actuarial assumed rate of return is 6.25. 01:18:36
Just the same as the other and the investment. 01:18:43
Performance for that same time frame of 2024 was about 8.46%. 01:18:46
Not as high as the larger account. 01:18:52
Benefits paid out of this program. 01:18:55
Annually. 01:18:57
$84,200. 01:18:58
That's where. 01:19:02
Well, let's just go ahead and turn. 01:19:04
To the next page. 01:19:05
Page 12 The present value of those projected future benefits, what are the obligations? The obligations amount to about 1.8 01:19:08
million. 01:19:12
The service cost. 01:19:17
Again, is not service providers, but rather the cost of the insurance premiums that are paid every year. 01:19:19
And also in addition to that. 01:19:26
The possibility of another line of duty disability. 01:19:28
Taking place now, the actuaries have to look at the possibility that a portion of a person. 01:19:32
Can be disabled every year. 01:19:38
Not not likely to happen of course, but that's how they measure is that there are decrements used that it could happen. 01:19:40
The contribution? 01:19:48
For this program. 01:19:49
On 2025 was to be 241,000. 01:19:52
And 574th. 01:19:55
The county contribution matched it. 01:19:57
Just spot off. 01:20:00
That's because the actuary doesn't develop a range of contributions for this program. 01:20:02
Because it is very controlled with insurance policies that don't have a range of fluctuation. 01:20:07
It's pretty much $1.00 amount. This is what's required is the minimum. 01:20:13
And there is no unfunded obligation in terms of. 01:20:17
Paying it off. 01:20:21
I'd like like the other program has. 01:20:23
Total pension liability deducted as 1.48. The fiduciary net position is about 77, so you got about 700. 01:20:26
$1000 that is. 01:20:34
Unfunded, I guess one could say. So the funding percentage is at 52%. 01:20:37
Now the next page is. 01:20:43
Page 13 is the. 01:20:46
Same comparisons of what has been required and what has been paid. 01:20:48
And what you'll see is something that's a bit of an anomaly. 01:20:53
And you're not the only county that has had that. 01:20:56
With the smaller benefit plans. 01:20:59
And what the state? 01:21:02
Discovered was. 01:21:04
What is the reason why? 01:21:06
For 2021 and 22, the costs were really low and of course we paid them and then boom, they jumped up so high. 01:21:08
What happened? It was a significant event. 01:21:15
These are very small plans with very predictable costs. As I said, insurance premiums. 01:21:18
Until there's a disability that is deemed line of duty. 01:21:24
And when that happens, it's called a significant event because. 01:21:28
When that occurs, the benefit provisions that are part of the program say. 01:21:33
A benefit is awarded. 01:21:38
To a line of duty. 01:21:41
Disability. 01:21:42
Now, umm. 01:21:43
Again, 2023 is the first time that there was a line of duty disability that required an employee to separate employment. 01:21:44
Even though the plan's been around since the 80s. 01:21:52
So, you know, for a long time there was absolutely nothing. Yeah, by the grace of God, but. 01:21:55
This is what did happen. 01:21:59
Was the occurrence of this. 01:22:01
Resulted in. 01:22:03
An obligation from the fund that they hadn't. It hadn't been paid for, and that's not by anyones fault, it just hadn't. 01:22:05
Factored in, it hadn't happened and the actuaries said, well, here, now it's happened. 01:22:12
So you can see that during two thousand 2324 and 25. 01:22:17
The cost really spiked up. 01:22:22
And then is now beginning to trickle down as the performance for the investments exceed the expectations and all of these gains 01:22:24
are taking place, it's going to drive the cost back down. 01:22:29
But it did shift a big. 01:22:35
Unfunded obligation over to this plan. 01:22:37
Because of that. 01:22:40
Occurrence. 01:22:42
And if you turn to page 14, that's why page 14 looks like it does. 01:22:44
It looks much different than that historical status of the funded ratio we saw for the retirement. 01:22:49
Because this includes the five years. 01:22:56
Where everything was over 100% funded. It was just really not much happening here. 01:22:59
And then that one occurrence that resulted in. 01:23:05
An obligation. 01:23:09
Needing to be paid on an annual basis and so you can see that. 01:23:10
Large. 01:23:15
Umm, depression there that it went from 100% funded down to about 30% now. 01:23:17
Again. 01:23:22
I commented that. 01:23:23
50% was a threshold, or at least a floor on the funded percentage. 01:23:24
They do, and they wrote into the legislation that. 01:23:29
There are sequences of events for these smaller benefit plans, exactly like what happened to you folks here in Floyd County. 01:23:33
That will cause a. 01:23:41
Change in that. 01:23:44
And, umm. 01:23:45
That is a reasonable expectation to see that happen. It's not because something was an enhancement given to all the employees that 01:23:46
hasn't been paid for. 01:23:52
This is a disability benefit that could not have been anticipated. 01:23:57
And in fact, because it was line of duty, it's it needs to be paid. 01:24:01
So. 01:24:04
From 23, you see the tracking N moving N to being a higher funded percentage as it has steadily increased and you're staying right 01:24:05
on track so you guys don't. 01:24:10
Fall on to that list of. 01:24:16
You need to come in and talk to the General Assembly. Everything's good shape. 01:24:18
So, umm. 01:24:21
I've gone over an awful lot of material. 01:24:22
Up. Aren't you glad you got it? 01:24:25
This again is information that is contained in some pages that. 01:24:28
McCready and Keene every year sends to the auditor's office. 01:24:35
In a fashion as it's. 01:24:39
Got a copy in the back here to really help walk them through the software of. 01:24:41
What do you enter into gateway here and what do you enter into here? And what do you enter into here? 01:24:47
So that it is consistent and that we're thankful that they do that because it really does help. 01:24:52
But it's. 01:24:58
Not at all. Easily follow up. Easy to follow in a conversation. 01:24:59
So that's why we've put this into something that's a little bit more conversational or at least for presentation to you. 01:25:04
I can now hear if you have any questions. 01:25:11
So when I'm hearing the pension is solved with the. 01:25:16
For good shape, you're in good shape, OK. 01:25:18
These are not the numbers that are part of the budgeting process. 01:25:21
That's a whole separate human OK, this is a county from an accounting standard. 01:25:24
I understand. 01:25:31
Myself, OK. 01:25:34
I've got a question just to just for. 01:25:37
Verification. So when the. 01:25:39
When the investment earns more than the. 01:25:41
Assumed investment rate. 01:25:46
I assume that rolls over. 01:25:49
Into the balance. 01:25:50
In a different way than what you might expect. It's not because this is accounting. 01:25:52
That might be done as a dollar for dollar. 01:25:58
Credit like you had people here saying, well, that was leftover from the budget last year and I want to roll it over here and 01:26:01
spend it today $1.49 or something like that. 01:26:05
From the actual standpoint. 01:26:09
The actuary is thinking longer term and they want things to be as smooth as possible. 01:26:12
Because in your process of budgeting. 01:26:19
You do not have. 01:26:22
Big changes in one year. It was a great year. We had a lot of taxes and then the next year people didn't take their taxes, so we 01:26:23
don't have any money. 01:26:27
You don't want to see the peaks and valleys. 01:26:30
So they say, the actuary tries to smooth it all out. 01:26:33
So that it's a predictable percentage of payroll that. 01:26:36
Be something that. 01:26:40
Is is a lot easier for you to follow. 01:26:41
So rather than saying, Oh well, we had extra money, that means we've got a couple $100,000, we'll just put it in for next year. 01:26:44
They smooth it all out. 01:26:52
All gains and losses are spread out over five years. 01:26:54
And so it's called a smoothing method. 01:26:58
On the actuarial basis, so. 01:27:01
Does it help? Absolutely, but not on a direct dollar for dollar immediate. 01:27:03
So yes, indeed it does. 01:27:09
Any further questions? 01:27:18
Thank you very much. Thank you for the very detailed. 01:27:20
Show me some. 01:27:23
No. 01:27:25
Bring us home. Oh, you. 01:27:30
Thank you, Elaine. And while I'm here, I just want to give a couple of concluding comments. I know that was a long presentation, 01:27:31
but. 01:27:34
I'm here primarily along with my colleagues to underline the presentation that. 01:27:38
Elaine just made but also offer. 01:27:43
Some appreciation and some courage. 01:27:46
Since this board, the current. 01:27:50
Chairs mayor board was constituted now. 01:27:52
Almost three years ago. 01:27:54
Doesn't seem possible. 01:27:56
This body. 01:27:58
Has been thoughtful enough to fund. 01:27:59
Our pension and benefit plans. 01:28:02
At either the recommended or accelerated levels of funding. 01:28:04
I mean both of those are above the statutory minimum requirements. 01:28:08
So for that. 01:28:12
We are appreciative. 01:28:13
The encouragement comes from when. 01:28:15
2027. 01:28:18
Budget numbers come before this group. 01:28:19
That we hope. 01:28:22
A similar thought process goes to those numbers and that we get a similar. 01:28:23
Level. 01:28:27
As Elaine mentioned, and and and, she's not a political creature, but there's at least a couple. 01:28:29
Political creatures in this room tonight. I'm guessing that 80% number that you mentioned is the benchmark. 01:28:33
Some of you may recall this, but. 01:28:39
As somewhat of an acolyte of his, that was a number that came from Mitch Daniels a number of years ago. 01:28:42
That said, that's what we want to see targeted for these. 01:28:47
Public pension plans. 01:28:50
And we are well on our way. 01:28:52
Again, thanks to your thoughtfulness. 01:28:54
But the goal is to get there. 01:28:56
And all that does is benefit. 01:28:57
Us in our fellow taxpayers. 01:29:00
And you can think of it in this way, I guess we talked about this a little bit in our in our board meeting earlier. 01:29:03
It's a little bit like a mortgage situation. 01:29:08
When the pension is fully funded. 01:29:11
Your mortgage is paid off. 01:29:13
Now, that doesn't mean you don't have. 01:29:15
Ongoing expenses associated. 01:29:17
With your home or with this benefit plan or these benefit plans. 01:29:19
But the principle is satisfied. 01:29:23
And we still may have some things that need to. 01:29:25
Be funded to keep that 100% level. 01:29:28
Going could be market performance, it could be a handful of other categories. 01:29:30
But the goal is is to get there as quickly as we can. 01:29:34
And again, you guys have been thoughtful in the past to. 01:29:37
To accommodate that. And again, we just hope to continue with that thoughtfulness. 01:29:40
So thank you. 01:29:44
Thank you. 01:29:45
President Short, do you mind if I do my? 01:29:48
2 pages worth of items from here so that I have a microphone and can't scroll in. 01:29:50
Please and thank you. 01:29:55
A and so 10. 01:29:58
OK. 01:30:08
10A and 10D go hand in hand 10A. 01:30:09
Was a placeholder during the budget season to make sure that we did in fact budget for. 01:30:12
Proper rate and payment of a new GO bond if that is where the council went with it so. 01:30:19
Today on appropriate basically the placeholder in our original budget for 2026 and then? 01:30:24
It's going to be appropriate. 01:30:34
The actual amount that you needed to meet our our bond payment requirements for the new GO Bond. 01:30:35
So I would like to unappropriate $1,000,000 and appropriate. 01:30:43
462 to 41, that's four AMD if you could address them together. 01:30:48
10A and D. 01:30:54
You said. 01:30:57
So tent B is for 8127 thirty D. 01:31:02
Got you. 01:31:08
Sorry. 01:31:10
So 10A and D are what we're. 01:31:12
Discussing right now that go. 01:31:14
Hand in hand they go together. So. 01:31:16
OK. If we want to knockout A&D? 01:31:18
1st and come back to B. 01:31:22
I'll make a motion to approve. 01:31:25
10A and D. 01:31:26
D as in dog. 01:31:30
We have a motion and a second for 10A and D Any further questions? 01:31:32
All in favor say aye. 01:31:38
Aye, any opposed? 01:31:39
That carries B. 01:31:41
Tim B is appropriating the remaining funds in the Go 365 non reverting funds that we can actually. 01:31:43
What's it going to be used for? 01:31:51
That would be a question for commissioners. I'm covering this for severe world. That's the health. 01:31:53
Initiative, I think historically in the recent years, it's paid for the water that's been delivered to multiple offices. 01:31:58
To help keep us all hydrated since the majority of us don't have access to running water in our spaces. 01:32:06
Well, that's what it's used for. 01:32:13
Is there a motion for 10B? 01:32:18
Motion to approve. 01:32:21
Game B is there. 01:32:25
2nd. 01:32:28
I have a motion and a second for 10B. 01:32:29
Any questions? 01:32:31
I guess I wish I knew what it was going to be used for, but. 01:32:33
I guess it's 8000. 01:32:37
If I recall in the past, some of it was. 01:32:39
Pay for some of the. 01:32:43
Mail that material to county employees to remind them. Yeah. So I don't know if that's still goes to that or not, but. 01:32:44
We used to have the Humana grocery system, right? Yeah, yeah. This is literally just leftover from that program. 01:32:53
OK, any further discussion? 01:33:01
All in favor of 10 B say aye. 01:33:03
Aye, any opposed? 01:33:05
That carries. 01:33:07
10C is clean up from budget season and end of year rollover. 01:33:08
The council requested that I add $1,000,000 from the interest fund as miscellaneous income for the general fund for when we 01:33:13
submitted our budget to the state. 01:33:18
So this appropriates it to be able to transfer it into the general fund. So this $1,000,000 will lead to the. 01:33:24
Respond and go into the general fund. 01:33:30
Motion to approve Tennessee. 01:33:34
Second motion and 2nd for 10 C any interest fund is. 01:33:35
From. 01:33:40
Community Foundation, right? 01:33:41
No, that's earned that. The Treasurer is earned by investments. 01:33:42
OK, any further discussion? 01:33:48
All in favor of 10 C say aye. 01:33:52
Aye, any opposed? 01:33:54
That carries. 01:33:56
1080. 01:33:57
Is to appropriate the 2 lines for sending that the commissioners and Council will oversee on their portions of in bail bond. 01:34:00
To allow them to start. 01:34:09
Making approval of whatever they choose to do. 01:34:11
Again, just a reminder, nothing will be paid out of these lines without those bodies. 01:34:15
Civic approvals of those payments, expenses, accounts payable. However, you should choose to phrase it. 01:34:21
As an example. 01:34:29
If you grant $500,000 to the Sheriff's Department to utilize. 01:34:30
The sheriff will not be signing that claim for that payment. That will be a claim that processes through my office to that vendor 01:34:35
with approval. 01:34:39
From the Commissioners. 01:34:43
Motion to approve Tenney. 01:34:45
Second motion and 2nd for Tenney. Any further discussion? 01:34:47
Not happy about this, you all know that. 01:34:51
Right up in 8. 01:34:53
We had very specific line items that we could look at. 01:34:55
About where things were being spent and decided not to spend it. 01:34:59
On those things and now we're appropriating. 01:35:03
Money without specific line items? I don't get it. 01:35:07
I want to go ahead and appropriate this. I'll probably vote for it, but. 01:35:10
I'm not happy with the way it's being handled. 01:35:14
Not. Not at all. 01:35:17
We're just appropriating into a fund, not for specific. 01:35:19
We're appropriating the money to be spent. That's what appropriation means with our approval. 01:35:23
You can't be spent without our approval. 01:35:29
Any further discussion on 10 E? 01:35:31
All in favor say aye. 01:35:34
Aye, any opposed? 01:35:35
Aye, that carries. 01:35:36
This was before the commissioners at their last meeting. This is something that the opioid oversight committee. 01:35:41
As approved for the Floyd County Sheriff's Department for them to purchase crane. 01:35:48
House and trying to start out with supplies for a drug job. This is dedicated drug. 01:35:53
So it is $27,500. 01:36:00
That has been estimated as a cost for purchase of dog, training of dogs, training of officer of dog. 01:36:03
Bringing down here housing, providing medical care improve. 01:36:10
Move to approve tennis. 01:36:14
2nd we have a motion and 2nd for 10F. 01:36:18
It's going to be an ongoing. 01:36:21
Thing from yeah. 01:36:23
As if gonna be in his budget next year. 01:36:24
And this is not a new. 01:36:28
Officer No, this is a current officer getting a dog. Just the cattle name. 01:36:29
We do not have naming. You don't have any rises at all, no. 01:36:35
Oh, that one, he said, $1000. 01:36:38
You talk to the sheriff about that. 01:36:43
That's a good. 01:36:46
That is a great idea. 01:36:47
You know. 01:36:50
Once a day I got an idea. 01:36:51
They probably they. 01:36:53
Sponsorship, right, which contribute some money to get the NASCAR when it's all said. 01:36:55
Milk Bone. 01:37:00
Stickers on his desk. Can you put the CLLB logo on the side like the Duality Police Department? 01:37:02
Any further discussion on F? 01:37:09
All in favor say aye. Any opposed? 01:37:13
Carries 10G are miscellaneous previously approved contractual purchases by the Council in the unrestricted opioid funds that are 01:37:16
monitored by the Opioid Oversight Committee and this is an encumbrance to continue finishing paying those previously committed. 01:37:24
Contractual obligations that the council approved last year. 01:37:33
I would like I would like to have Steve weigh in on encumbrances in February. 01:37:38
For the previous year. 01:37:43
That there is no legislative deadline required for an encumbrance. There's not a legislative deadline for an encumbrance. 01:37:46
But umm. 01:37:53
I don't think you can. 01:37:54
Are we talking about reopening the 2025 budget? Is that what we're doing? I didn't think so. 01:37:55
Yeah, right. 01:38:00
So if we're not going to reopen a 2025 budget, it's. 01:38:01
I don't understand if you just Google. 01:38:04
This it says it's not. You should not do this. 01:38:07
I I don't understand why we wouldn't just reappropriate the money. 01:38:11
It's now sitting in a fund reappropriated. 01:38:15
I'm not going to argue with about it, with you about it is the councils decision. I can tell you there's no legislative deadline. 01:38:19
I can tell you I asked the FBI very specifically. 01:38:24
They recommend that it is done as soon as you can. With the amount of cleanup that was done in January, there were a few things 01:38:29
that fell through them. 01:38:33
The old and. 01:38:37
This is one of them, and I can tell you that there's at least another counties that are doing their encumbrances this month. 01:38:40
It's not appropriate. 01:38:49
To encumber money. 01:38:53
To a previous year. 01:38:54
It doesn't. In fact, not only is it not appropriate, it doesn't make sense. 01:38:56
All the conferences are filed with the deal yet. 01:39:02
If it was a contract, that was. 01:39:06
Signs are not paid out than it is appropriate. 01:39:08
But no, it has to be done before the end of the year. It's not done before the end of the year, then it is uncovered. 01:39:11
That is the definition of encumbrance. The definition of encumbrance is if the contract is valid at the end of the year and the 01:39:16
money's not spent. 01:39:20
Then you can encumber it. 01:39:24
And pay it out of the previous year's budget we have already closed out. 01:39:27
It's not part of the previous year's budget, it's encumbered onto the New Year's budget. 01:39:30
So appropriate. It's the same. It's the same thing. 01:39:36
OK. 01:39:41
I will not be in Cumberry. 01:39:44
Looking for a motion for 10G. 01:39:50
However you want to state it. 01:39:54
I'll make a motion to appropriate. 01:39:57
10G. 01:40:00
Was not advertised OK. 01:40:03
It gets filed after the fact of approval because it was part of a contractual expense from last year and this is specific to the 01:40:05
undertreated opioid funds. So these are contracts that are currently held with the Sheriff's Department primarily that are being 01:40:10
paid on. 01:40:15
This has nothing to do with any other encumbrance that this is just for those. 01:40:21
I'll make a motion to approve 10G as advertised. 01:40:26
2nd I have a motion and a second for 10 G Any further discussion? 01:40:28
All in favor say aye aye those opposed. 01:40:35
All right, that carries. 01:40:39
10H is an appropriation to cover a bond payment that had to go out of the first of the year and was not budgeted for. 01:40:44
Motion approved 10H. 01:40:57
2nd. 01:41:00
We have a motion and 2nd with 10H. 01:41:01
Can you unpack that a little more for me? I can. 01:41:04
And we received a claim from. 01:41:06
The Commissioner slash Operations Department to pay a bond that was due the end of January for $28,261.02. 01:41:09
And it was either go ahead and follow through with that payment and run right in that line and do your initial preparation. 01:41:18
In that bond that was actually created to cover those bond payments. 01:41:25
Or not pay it. 01:41:29
Incur a fee on behalf. 01:41:30
County get the appropriation and then hey. 01:41:32
OK. 01:41:35
Any. 01:41:38
Any further discussion on H? 01:41:42
All in favor say aye aye. 01:41:45
Any opposed that carries? 01:41:47
This is another encumbrance within the Public Safety Lit Fund to cover the contractual obligation of the purchase contract for the 01:41:51
ambulances that the commissioners entered into. 01:41:56
Last fall. 01:42:02
The deadline to back out without penalty was the 22nd of January and to my knowledge they did not back out. We have not received 01:42:06
any claims for this yet. 01:42:10
But because it was a signed contract. 01:42:15
That is held. 01:42:18
It can be encumbered into the new year. 01:42:20
This is a very important. 01:42:26
Thing that we're voting on here. 01:42:29
And in my opinion, it's much safer to make sure we get this right and appropriate it. 01:42:31
Rather than take the risk of encumbering it. 01:42:38
For no good reason. 01:42:42
Just appropriate the money. 01:42:44
Just appropriate the money to be paid out of that fine in 2026. 01:42:46
There's no good reason to income income of this. 01:42:51
I don't know of a good reason to do that. 01:42:55
I want this appropriated. 01:42:59
I think we need to go to do that so we make sure we buy the ambulances. 01:43:02
But to take the risk of encumbering this kind of money for something this important when it can just be appropriated. 01:43:07
Doesn't make sense to me. 01:43:16
What's the risk? Yes. The risk is that there goes the DLG after they come back and they deny it, they they reverse it, they do 01:43:18
something with that nature. 01:43:22
I googled. I googled this. 01:43:32
And I found. 01:43:34
That you and for local government. 01:43:36
You do not encumber in February. 01:43:40
For a previous year. 01:43:44
Encumbrance is just like accruals, you guys and you guys know what accrual is. 01:43:46
I would be happy to to say this so that I have it for future reference. 01:43:51
What now? 01:43:56
If you would send me that IC. 01:43:57
I would be happy it's not an IC. 01:43:59
It's just a Google that says. 01:44:02
You don't do that. 01:44:05
What we did look at the Indiana code too, and our. 01:44:08
I think our lawyer is suggesting that the safest way to do this. I think it's the safest I. 01:44:11
Tend to agree, I think the safest way to do it. 01:44:16
At the end of the day. 01:44:19
I put it on there as requested originally. 01:44:21
We will have to wait until March. 01:44:24
Which means that if Bill comes in. 01:44:27
It cannot be paid. 01:44:29
What happens then? 01:44:31
We shouldn't have, we shouldn't have done this. We put it, should have put it on here both ways. 01:44:32
If we didn't know. 01:44:37
If we were going to. 01:44:39
We don't know. 01:44:41
At the end of the day it's of the council decide. 01:44:43
That is correct. Which side? 01:44:47
Correct here. Well, this is, I mean it is going to go in front of the DLG app there you're going to approve it or they're not 01:44:48
going to approve it. 01:44:51
Yeah, and your opinion is? 01:44:55
I think the safest thing to do. 01:44:59
Is to appropriate the money. I think this is the safest thing to do. 01:45:01
Can't do it today. 01:45:06
Right. But then there's a problem that they've got a contract out there that's going to come doing payable. 01:45:08
Right. Or it may or may not be a problem. 01:45:13
Well, we have a meeting. We have a meeting next Friday. 01:45:15
Next Friday. 01:45:20
A joint meeting. 01:45:21
We can advertise it and we can. 01:45:22
Appropriate. We can appropriate the money. 01:45:24
Can we do that? Are we within that time for answer? 01:45:28
Hold on. 01:45:31
And if not, we just need to make a special. This is important. 01:45:33
It's very important. 01:45:37
OK. 01:45:38
Is it next Friday or is it the last Friday? Oh, it might be. 01:45:43
Right, next Friday. That's an absolute no. 01:45:48
Does anybody? I don't have my calendar. I left my phone. I think it's the 24th isn't it? 01:45:52
I think you're right. 01:45:59
It's not. Yeah. 24th and Tuesday it is. It's Tuesday at 4:00 PM, Yes, 4:00 PM, Yeah. 01:46:00
As long as I have it to. 01:46:07
The website by Friday, then yes. 01:46:10
Let's just do that. I just want to say yeah. 01:46:14
I've been doing this for a minute. 01:46:18
And you've been doing this longer than I have, and this is the first. 01:46:20
Discussion that I've had about. 01:46:25
Conferences, well, now we did encumber. We have encumbered things at the end of the year. We do it every year, right? 01:46:28
Yes. And they're usually from operations only because that's what accruals are. And this is just like an accrual. 01:46:36
In a accounting. I've done accounting for 40 years. Guys, here's the thing. 01:46:44
You did one one way. 01:46:51
You're going to do this one potentially. 01:46:53
The other way. 01:46:56
You're going to find out when the DLGS comes back. 01:46:57
It either approves it. 01:47:00
Or doesn't prove it. You'll find out. 01:47:02
Yes you can. 01:47:05
Yeah. Do I get to have a sign? Absolutely. They'll name the dog. I told you so. Yeah, naming ones. 01:47:08
Somebody tell the sheriff. 01:47:15
OK. 01:47:18
That's actually a great name for that kind of dog, actually. All right, So what do we do? So. 01:47:20
Point of order we. 01:47:27
Kind of jumped into discussion without with. 01:47:28
I don't think there were emotions on this. Were there? There is there was OK. 01:47:31
So if if you want to rescind, you can. If you want to table to the joint meeting, you can. 01:47:35
Whose motion was it? 01:47:41
There are kind of two. There was half a motion from Denise. There was a whole motion from you. 01:47:43
Hers was. 01:47:48
So not address that if yours was to go ahead and vote for it and it was seconded by Sam. 01:47:51
I did not make a motion. 01:47:56
I know, I know. I did. You want to rescind yours and you can redo it or somebody else can. 01:47:58
And we'll advertise it and it'll come back to the appropriations. But it's an encumbrance, all right. I might be table it. 01:48:06
2nd. 01:48:12
We have a motion a second to table it to the joint meeting on the 24th. 01:48:13
We're going to go by glitter. 01:48:18
Any further discussion? 01:48:23
All in favor of tabling say aye. 01:48:25
Aye, any opposed? 01:48:27
That cares. 01:48:29
10 J is a line transfer crossing categories to shore up a longevity line for the. 01:48:31
Second, full proposition in the surveyors office that they cover completely. 01:48:39
I would say did not hug it in a perfect amount for long time. 01:48:42
Washington approved 10 as advertised. 01:48:51
Second motion and 2nd for 10 J. Any further discussion? 01:48:55
All in favor say aye aye opposed. 01:49:00
That carries. 01:49:03
Tim pays an additional appropriation for the animal shelter contracts that did increase. We did not know about the entries until 01:49:04
after budgets were adopted and appropriated until and really until I requested the new contract in January from the Commissioners 01:49:11
Department. So it did increase annually by $35,260. 01:49:17
So we have to appropriate that to be able to pay. 01:49:25
Did they sign the contract? 01:49:29
OK. 01:49:32
Motion to approve 10K second. 01:49:33
Motion and 2nd for 10K. Any further discussion? 01:49:36
That's quite the total amount. 01:49:39
You have any idea? 01:49:41
I just want to point out it's still a lot less than we were paying. 01:49:43
$260 more than one. 01:49:46
My computer shut off. OK, well, we'll figure it out. It's it's half of what we. I just want to make a. 01:49:50
It's a lot less than we were paying. 01:49:56
Yes, but if you want the real number I will send you it's fine. It's fine, but it is on gateway. You want to go look. 01:50:00
We need to vote on that. 01:50:10
Yeah, I think we're done. Are we done with discussion on? 01:50:11
OK, all in favor say aye aye. 01:50:14
Any opposed? 01:50:18
That carries. 01:50:19
10 I is just appropriating into payment lines to cover the current EMS contracts for Highlander Fire and America. The money has 01:50:22
already been moved into that non reverting fund. It just needs to be. 01:50:27
Appropriated because that was addressed through budgets. 01:50:33
Motion to Approve 10. 01:50:36
L. 01:50:38
2nd. 01:50:40
We have a motion and 2nd for 10 L any further discussion? 01:50:42
All in favor say aye. 01:50:46
Aye, any opposed? 01:50:48
Vicariously. 01:50:50
The bodies received an e-mail from me at about 5:00. 01:50:51
I apologize for the delay and. 01:50:55
Dale has a hard copy of it. 01:50:57
But to. 01:51:01
For a legislative checkbox for both the 100 R and the annual financial report, both reports do have to be submitted to the council 01:51:01
just. 01:51:05
As an informative type of process, it just checks the box. 01:51:09
The 100 R is a report that tells you every individual who worked for the county and what they made, not their salary, what their 01:51:13
actual income. 01:51:17
Was, so it includes overtime. 01:51:22
It includes longevity. It includes. 01:51:24
Any extra pay that came through the payroll system and it is. 01:51:26
Five person and it names them. That is the 100 R It gets publicized in the newspaper, which it ran in January, and it gets posted 01:51:31
to public buildings. It's posted here and it's posted in the courthouse. 01:51:36
That is a statutory requirement and telling you about it and sending it to you is just a legislative checkbox. 01:51:42
So if you want to know who made what, feel free to go live. 01:51:49
It's there. 01:51:52
It's also filed on Gateway. 01:51:53
And it's fully loaded. 01:51:55
Only loading. 01:51:58
We're not allowed to emit names because it is by person and how much they earn. 01:51:59
It's not a salary ordinance. It is A100R. 01:52:05
So this you also have a copy of an unsubmitted. 01:52:11
Annual financial report, it's not submitted yet due to the fact that I do not have the feedback completed. Gloria and I are still 01:52:15
working on that, but that is not really applicable from finance to the county. That's just reporting specific for the federal 01:52:19
government in the state. 01:52:23
So it kind of pulls from the other categories, so. 01:52:28
Some things to note is that our capital asset value did increase by a little over more $2,000,000 between 24 and 25. So that's 01:52:31
exciting. 01:52:35
And that's because of the purchase of the two buildings. 01:52:40
No, it is not. Oh, The Chase is not technically owned by the county. It is owned by the building corporation. Oh. 01:52:43
OK. 01:52:51
In the health department, the health department is part of it. 01:52:53
OK. The health department was? 01:52:56
You have to also factor into depreciation in other places to catch that number, but we did increase by a little over more than 01:53:02
$2,000,000. 01:53:06
What about red wire? Where is that stuff? 01:53:11
Red wire does actually belong to the county and it is on that report. 01:53:14
Oh, so that's good. Last year because there was a massive question whether or not it belonged to RDA or RDP. 01:53:19
And the FBI. 01:53:25
Research that and I already. 01:53:27
A is a dumb authority. They have to remove it from their evaluation and we had added on to ours. 01:53:30
So it actually adjusted in 2024 report. 01:53:39
Oh, so that's not there? 01:53:44
$22 million increase because it went on. 01:53:46
2024. 01:53:49
So those are some things to note. 01:53:52
There's there's new debt listed. 01:53:56
You really want to go look at it. 01:53:59
We have 0. You know, we were able to remove the building authority as somebody that we were going to owe money to this year. 01:54:01
The 2026 Decision list release payments for the oncoming year and. 01:54:07
I was only. 01:54:11
I know that. 01:54:14
A tough time of the year and to get all that data together. 01:54:16
Thank you for all your hard work on that. You and Gloria, it's I know. 01:54:19
I've been there. 01:54:23
It's a lot amongst all of that. We're also doing WTS in 1099, assisting with 1095 out of HR and. 01:54:25
So yes, January and February are horrible. 01:54:33
They're they're tough, tough. 01:54:37
That this should be able to be submitted officially by the beginning of next week, Gloria, and I hope you think it's a TIFA backed 01:54:39
it down by the end of this week. 01:54:43
I will notify the board once the submission is submitted and feel free to go look at. 01:54:48
Very exciting. 01:54:52
It's like a baby. It's like a baby. 01:54:55
Anything else? 01:54:58
That's that's it. I will tell you, I know that sometimes there's discrepancies between what is. 01:55:02
Asked for as far as an appropriation was available in the fund. 01:55:06
I'm going to tell you flat out, if the department head asks me to to request $7900 and there's 7901 in there, I'm going to request 01:55:10
$7900 because I'm not going to babysit them or their money. 01:55:16
Copy that pair. 01:55:23
New business #11 transfer ordinance for tonight. 01:55:26
I make a motion to approve 11 AM. 01:55:30
2nd. 01:55:32
Motion Second Berlin. Any discussion? 01:55:33
All in favor say aye. 01:55:36
Any opposed? 01:55:38
That carries. I make a motion for 11B. 01:55:39
Second motion and 2nd, any discussion? 01:55:42
Sorry, sorry. 01:55:46
All in favor of 11 B say aye. Any opposed? 01:55:48
Aye, that carries. 01:55:52
Bargaining boards. 01:55:57
You're missing somebody. 01:55:59
You only appointed 2. You're supposed to appoint 3. 01:56:01
And this is for dispatch. 01:56:04
The Sheriff's Department bargaining unit, really, it's for all unit. 01:56:06
But there's who Who's up for marketing the shared? 01:56:10
Just corrections. 01:56:14
OK. 01:56:17
Corrections and we have. 01:56:19
We appointed 2 and we need 3. Yes. 01:56:21
Who did we apply for? 01:56:23
I am I think. 01:56:25
Danny. 01:56:28
I think it is right. 01:56:29
Yeah, I think you are. Yeah, you are. 01:56:31
It seems like what I have here. Lucky me. 01:56:36
Somebody else needs to volunteer. 01:56:40
Don't everybody speak at once. 01:56:44
Everybody's looking down. 01:56:46
I just want to pet the dog. 01:56:50
No. 01:56:54
Right, I think the dog comes to every bar at every session probably. I don't care. 01:56:56
I was going to say, Diana looks pretty like she could handle. They've already sent an introduction e-mail, they'll probably start 01:57:04
meeting. 01:57:08
Late second quarter and. 01:57:12
We usually. 01:57:17
Three or four times, depending on how. 01:57:19
Talks are going so. 01:57:22
I'm sure this year will be like 3 times, yeah. 01:57:27
Should be easy. 01:57:31
Easy. All right, I'll try it. I've never done it. 01:57:32
All right, so Dale, keep everybody OK with Dale. 01:57:36
Goodman. 01:57:39
We've added DM Back Shawl to the list. 01:57:43
Discussion of. 01:57:50
Advertising. 01:57:52
Newspaper versus state website. So new legislation no longer requires that we advertise additional appropriations to the limited 01:57:54
public of the newspaper that we can advertise for free on a budgetary website. We've taken steps to make it as accessible as 01:58:00
possible. Here is a link on the county primary website page. There is a link on the council website page. There's a legal and 01:58:06
auditors website page. 01:58:11
And notice was sent out from the auditor's office Facebook page with link and instructions. 01:58:18
So that the general populace has ease of access to just click a button and make them directly to the budgetary. 01:58:23
Website that shows the upcoming aggregate advisors for appropriations agree. 01:58:28
And you said free 3. 01:58:33
We don't have to pay for this service. Perfect. 01:58:35
And it's not limited to the 3000 subscribers. 01:58:37
Do you need a motion on that? 01:58:40
I I really think it needs to be in the paper in some form and if it. 01:58:42
Honestly, if it just if the paper just says. 01:58:47
The. 01:58:51
Additional appropriations for March are available. 01:58:53
Scan this QR code. 01:58:56
I I'm good with that. 01:58:58
But I really do think it needs to be in the paper somewhere. I just think it for transparency sake. 01:59:00
We talk and talk about transparency and I just think. 01:59:06
This is one way to be more transparent. 01:59:10
Whose decision is that? 01:59:12
At the end of the day, the Council decision, or is that? 01:59:14
It might be, Commissioner. 01:59:17
It's actually. 01:59:19
As long as I follow legislation for advertisements, I'm not in trouble. 01:59:21
Yeah, but Denise wanted to discussion. So we have a discussion. 01:59:26
Listen, that's my belief. 01:59:30
I think the reason why the legislature's changed that. 01:59:32
That is because the old statute read. 01:59:35
Shall be published in the. 01:59:37
Newspaper Record, where there's numerous counties that don't have any newspaper, Yeah. 01:59:39
Right. That's why the change description for newspapers has gone down dramatically. So it's not actually transparent or ease of 01:59:43
access anymore, whereas. 01:59:47
Even homeless people who have. 01:59:51
Cell phone have the Internet? Yeah. I don't think I picked the newspaper up in 15 years. 01:59:52
I mean it's just not everything is on your phone or. 01:59:57
It's up to you guys. I just, I support the paper too because I think there's a limited group of people that that's. 02:00:03
A main resource for them. When you say there's all this. 02:00:09
Internet and all this other access to people are pretty limited. They're they're old school and I think it's still something we 02:00:13
can provide. And I think it's the older generation, even older than us, even older than me. 02:00:19
Who do tend to get that paper and do look at this stuff? I don't know. I my just for example. 02:00:25
What did it cost to publish that? 02:00:32
2 1/2 pages. Oh yeah. 02:00:34
That was like 2 1/2 pages. Well, I know, but that the the the the. 02:00:36
The cost on average 3 to $4000 a year for our initial and I think that's well worth the transparency. 02:00:41
That's my opinion. 02:00:50
And maybe you could cut it down if you. 02:00:52
At that point. 02:00:55
Because only the people who buy the paper get to read that. 02:00:56
But it do you understand it is a limited group? 02:01:00
Like Jim said, and it is the I do so if the council wants to put some type of ordinance or resolution together that requires me. 02:01:03
To continue to publish in the newspaper. 02:01:12
Instead of just following the current legislation. 02:01:14
They're more than welcome to do so, but until then, I will save the tax dollars of Flint County and not spend. 02:01:17
On advertisement that is unnecessarily required. 02:01:23
Yeah, I think that was our. The attorney leaned over to me and said, I don't think it's your decision, but I understand you're 02:01:30
looking for. 02:01:33
Well, a little bit of this is a far discussion only. 02:01:37
It's 8:00, why can't we put it on the next month of agenda? 02:01:40
As a, you're going to have Steve write a resolution that requires me to put that. 02:01:44
Into place, because I'm telling you right now that is what will be required, Mr. Bagshaw. 02:01:50
Discussion here. So we're done. I don't care. 02:01:58
Thought we were just discussing. 02:02:01
We are in discussions I. 02:02:03
If I if I'm hearing correctly. 02:02:06
Notice of appropriations for our next meeting will be on the website only, unless we only for this one as well. 02:02:09
Look, we could have Steve put a resolution together, a very short resolution, and we'll take a vote on it. 02:02:21
You could do that. 02:02:27
Or we can vote now and not, well, there's nothing to vote on. 02:02:28
Nothing disappointing. I mean, well, we can take a consensus. You could do that. 02:02:32
How long does that data stay up there? 02:02:37
You know it's. 02:02:39
Pretty much forever. Like you could go back and see previous and you can't do that in a newspaper. Well, I think. 02:02:40
I think it's great that it's there. Don't get me wrong, I do. I think it's, it's, it's great. 02:02:46
OK, I'm just saying. 02:02:53
I do think for transparency sake it needs to be in the paper too. 02:02:55
I'm I'm fine with. 02:03:10
With this. 02:03:13
Procedure that the the state has granted us. 02:03:14
If anybody has. 02:03:16
Wants to take a consensus. 02:03:18
Paul, I'm fine with it going forward as is. 02:03:21
I'm fine with the going forward is this. 02:03:29
Then that's what we're gonna do. 02:03:34
We'll continue on unless we. 02:03:36
If the rules change, I promise I will change. 02:03:40
Is there anyone from the public that would like? 02:03:42
To provide any. 02:03:46
Or have any questions this evening? 02:03:49
I'm I'm proud of y'all for sticking around. 02:03:50
I'm glad at least one of those guys sticks, all right. 02:03:54
I would just like to make up just to comment. 02:03:59
I went to ASC conference last week. 02:04:01
And I heard the presentation here. 02:04:03
We in Ford Counterman. 02:04:06
Pretty good shape compared to other counties in our state. 02:04:08
I'll just make that state as far as pension. 02:04:11
As pants, you know, and just in general. 02:04:13
Relatively low. 02:04:18
Right compared to. 02:04:19
We have a lot of things. 02:04:21
That's good in Floyd County compared to other counties. There's a lot of counties worried. 02:04:23
A lot of counties are worried so. 02:04:27
You guys work hard, you take it seriously. 02:04:29
I moved to adjourn. How about that? 02:04:34
All in favor, we are adjourned. 02:04:36
Coma. Yes. 02:04:40
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Transcript

Event transcript
All right, let's see if it can. 00:00:04
Oh my gosh. 00:00:07
Delete delete over it. 00:00:10
Was that your soundtrack? 00:00:16
I now call to order the regular Floyd County Council meeting for Tuesday, February. 00:00:19
10th Please rise for the Pledge of Allegiance. 00:00:24
Pledge allegiance to the flag. 00:00:28
Of the United States of America. 00:00:30
And to the Republic for which it stands. 00:00:32
One nation under God. 00:00:35
Individual with liberty and justice for all. 00:00:37
All right, let the record show that we have a full quorum tonight. 00:00:44
Mr. Tran, would you lead us in prayer, please? 00:00:48
Yes, Sir. 00:00:50
Gracious and Almighty God, we thank you for this day and for the privilege of gathering to serve the people of Floyd County. 00:00:52
We're grateful for the trust placed. 00:00:59
In US as elected officials for the opportunity to work for the common good. 00:01:01
We asked if you would grant this. 00:01:06
Council wisdom and decision making, clarity and discussion. 00:01:08
And integrity. 00:01:12
In action. 00:01:14
We ask that you would bless our county employees. 00:01:15
And all who labor daily to serve this community. 00:01:19
Give them strength, protection and encouragement in their work. 00:01:22
Be with the citizens we represent and may our actions tonight. 00:01:26
Reflect fairness, compassion. 00:01:30
And accountability. 00:01:32
In Jesus name we pray. 00:01:34
Amen. Amen. 00:01:35
All right, acceptance of tonight's agenda. 00:01:38
So move. 00:01:42
Motion a second. Any discussion on our agenda tonight? 00:01:44
All in favor say aye aye. 00:01:47
Any opposed? 00:01:49
That carries approval minutes from. 00:01:50
The January 7th. 00:01:53
Organizational meeting and the minutes for the regular meeting. 00:01:54
So moved. 00:01:58
2nd. 00:02:00
Have a motion, a second. Any discussion on those minutes? 00:02:00
All in favor say aye aye. 00:02:04
Any opposed? 00:02:06
Those are approved. 00:02:08
We will now enter our public hearing portion. 00:02:09
For our appropriations. 00:02:12
I did both. I'm sorry, did you get both on that? 00:02:15
Yeah, we did. 00:02:18
You want to change your motion. 00:02:20
No, OK. 00:02:22
All right. We'll now open the public hearing for our additional appropriations tonight if there's anybody from the public that 00:02:24
would like to speak. 00:02:27
On our appropriations. 00:02:30
Seeing none, we will adjourn the public hearing. 00:02:33
We will begin with old business. 00:02:36
Old business number one is Community Foundation appointment. 00:02:39
Does anybody have? 00:02:44
Any names or resumes that they would like to submit for the Community Foundation? 00:02:46
Seeing none, I'll accept a motion to table this to our next meeting and maybe we'll have some of them. 00:02:56
So moved second. 00:03:01
We have a motion in a second to table any discussion. I will say I've been talking to some people, but I haven't got anybody that. 00:03:03
Wants to commit yet so. 00:03:10
Any further discussion? 00:03:12
All in favor of tabling say aye. 00:03:14
Aye, any opposed? 00:03:16
That carries. 00:03:18
Old business #2 is the red wire agreement. 00:03:19
This is the the red wire agreement that was signed back when the the red wire contract was signed. This is just because. 00:03:28
It's presented to the Council, as I share with you last time. 00:03:37
Because it's involving the non revolving loan fund. 00:03:40
The fund itself. 00:03:44
Is only going to pay a portion of this, so we've also attached a. 00:03:46
A rider an additional appropriation request to this so that we can go ahead and get the red wire. 00:03:50
Commitment. 00:03:57
Taken care of. 00:03:58
And that is with using edit funds. 00:04:00
Under the economic development line, so we're also asking for the additional 300,000. 00:04:04
In the edit fund for economic development to satisfy the legal obligation of the. 00:04:12
Excuse me, the red wire agreement. 00:04:17
I'll make a motion to approve 2A under O Business. 00:04:21
Flag it have a motion and a second for 2A. Any questions for Stan? 00:04:25
I stand. I do have a question. 00:04:29
We, we. I've already talked about this today. 00:04:32
I I guess I really didn't. 00:04:36
Realize you're paying this directly out of. 00:04:39
The edit fund and not moving the money into. 00:04:42
The revolving. 00:04:46
The revolving loan fund. 00:04:48
We did have that vetted with the attorney on the. 00:04:51
RDA, I believe that. 00:04:55
The obligation states that. 00:04:57
It would be paid from the RDA, but if. 00:04:59
Funds no longer exist there. 00:05:02
Of the next plausible place location to pay it from would be. So this is the way you would like to do it instead of moving the 00:05:04
fund? I believe this is our best opportunity. 00:05:09
OK, I'm good with that. 00:05:15
Any further discussion? 00:05:17
Yeah, I may have stated before I'm not in favor of. 00:05:19
Providing this money for. 00:05:22
Specific groups in this is a. 00:05:24
Going to go away. That's basically we're giving them this money. It's just thinking. 00:05:27
Should be spread. I don't know why we're picking winner losers that I don't support this. 00:05:31
Any further discussion? 00:05:39
All in favor of 2A say aye. 00:05:42
Aye, any opposed? 00:05:45
Aye, that carries. 00:05:46
2B2B is actually just the approval of the agreement itself, stating that the funds part of the funds will be coming from the. 00:05:48
The non revolving loan fund. 00:05:57
Motion to approve Old business 2B. 00:06:00
Second motion a second for 2B. 00:06:04
Any further discussion on the agreement? 00:06:06
I thought the agreement had already been approved. 00:06:09
You all decided at the joint meeting to table approval of the agreement until there was an actual additional appropriation 00:06:15
coverage. 00:06:18
OK. 00:06:22
OK, any further discussion? 00:06:23
All in favor of 2B say aye. 00:06:27
Aye, any opposed? 00:06:29
Aye, that carries. 00:06:30
Thank you very much. 00:06:33
New business #1 Veterans Court Diana speaking for Judge Granger. 00:06:34
Hopefully you have. 00:06:45
Probably not an actual paper copy of your agenda, because that would only be. 00:06:47
OK, so. 00:06:51
OK. So the first one is an additional appropriation into the 9142 fund, which is? 00:06:57
Veterans Court. So it is a reimbursable grant fund that we get reimbursable Clark County for. 00:07:04
Motion to approve 1A as advertised Second. 00:07:11
Have a motion and a second for one a any further questions or discussion? 00:07:15
All in favor say aye. 00:07:19
Aye, any opposed? 00:07:21
18 carries. 00:07:23
Wendy is request for additional appropriation in her 9176 fund, which is the alternative dispute resolution. 00:07:29
Motion to approve. 00:07:39
Second motion a second for 1D Any questions? 00:07:41
On the. 00:07:46
Appropriation. 00:07:47
All in favor say aye. 00:07:49
Aye, any opposed? 00:07:50
That carries. 00:07:52
1C is an additional appropriations and her Veterans Court user funds. 00:07:53
It's a user fees fund I believe. 00:07:59
Motion to approve 1C and D. 00:08:01
That's advertised. 00:08:04
2nd. 00:08:05
We have a motion for 1C and D motion and a second. Sorry. 00:08:07
Any further questions on these two? 00:08:11
You want to explain Dee? 00:08:14
It's just veterans court donations. 00:08:17
I think they're going to use a pre drug splice. 00:08:20
Any any further discussion? 00:08:25
All in favor say aye. 00:08:29
Aye, any opposed? 00:08:30
Those two carries. 00:08:32
Thank you. 00:08:33
Well, it seems in a backpack, you're up. 00:08:36
Hi, I'm Jenny Olmsted and this is Allison Pruitt. 00:08:46
Just so you know, our mission in case any of you are new and not familiar with Blessings in a Backpack of Floyd County, is to 00:08:51
provide a food stable environment for qualifying families with children in the New Albany Flay County Schools. 00:08:57
Pre-K all the way through 8th grade. 00:09:03
By providing food for those children on the weekends, holidays and during school breaks. 00:09:05
We partner with Cisco to provide a variety of nutritional. 00:09:10
Kid friendly. 00:09:13
Food options for our prepackaged meal kits the kids can serve themselves all at an economical price point every Friday, these 00:09:14
students. 00:09:18
Receive their bags with food that requires little to no preparation. 00:09:22
Jenny is usually our speaker, but if you can tell her voice is she's been, she's been not feeling well so. 00:09:29
I'm going to try to cover a few things and then we're just going to open it up to questions I know a lot of you have heard. 00:09:36
Our spiel before with some of your new SO. 00:09:41
We're open to taking one of the questions you might have. 00:09:45
So one thing that I think is key to note is that 46%, almost 46% of New Albany, Floyd County. 00:09:48
Students. 00:09:55
Reside in food insecure homes. 00:09:58
So that's almost half of our kids. 00:10:00
Obviously. 00:10:03
A bit more in the city than in the county. 00:10:04
But we still service. 00:10:06
Students in all of the schools out in the county as well. 00:10:08
And another good thing that's. 00:10:12
We want to share this year and just in January. 00:10:14
We were able to finally add 7th and 8th grade. 00:10:16
So what happened in the beginning was we did elementary school and then you guys know that. 00:10:19
At some point. 00:10:23
5th and 6th grade has moved to middle school. 00:10:25
So we continue to do 5th and 6th right there, but we didn't have the funds to do 7th and 8th. 00:10:27
And that was really hard because you have one building. 00:10:31
And only half the kids get that food. 00:10:34
And so when you have a sibling move on to 7th grade and they have a maybe a fifth grade. 00:10:36
Brother or sister, that younger kid is bringing food home and the older is not getting that anymore and that was really hard. 00:10:41
For us. So we've been working very diligently. 00:10:46
To increase our funds so that we can support that. So this year we started in January. 00:10:49
Added 7th and 8th grade in all three middle schools. 00:10:53
And we want to make sure that we can maintain that. That was part of why we waited. 00:10:55
Can we support those funding? Do we don't want to have to go back and take away? 00:10:59
So that is increased our numbers. 00:11:04
And last year we were at. We ended the year with 18147 kids who received. 00:11:07
Our bags, and those are the kids we talked about. We've switched from the prepackaged kits that we had to use during COVID. 00:11:13
Back to where we pick and choose the line items. 00:11:20
So we need more volunteers again, because we're taking those. 00:11:23
Items and putting them in a bag. And so Mr. Backshall knows he helped us. 00:11:26
Couple weeks ago, I think it was at Greenville. 00:11:31
So it's a little more time consuming, but it does save us money and that's why we went back to that. 00:11:33
We hope to do that with 7th and 8th grade starting next year. 00:11:37
Is to do the line items. 00:11:41
One thing to learn to know about our fees. 00:11:44
Everything that we. 00:11:47
Every dollar that we. 00:11:48
Go straight to the food. 00:11:50
We don't spend it on it. We don't have any overhead. 00:11:52
The only thing we have is the fee from the national organization. 00:11:55
Blessing Backpack. 00:11:58
They do not contribute any money to us. 00:11:59
They do charge us the fee to be under their umbrella to use their name. 00:12:02
To use the. 00:12:06
Leverage that they have with Cisco to get better pricing, that sort of thing. 00:12:07
That fee is paid for by the Education Foundation. 00:12:11
For the Snowy Flood County Schools. 00:12:14
So all of the money we raised goes straight to the food for the kids, which is a big win. 00:12:16
For us and. 00:12:20
For the kids and for. 00:12:21
You all when you donate your funds. 00:12:23
Let's see. 00:12:25
One other thing that. 00:12:27
As we do. 00:12:29
Grants. We do a lot of research. 00:12:31
And we're finding that this isn't just. 00:12:33
Helping kids not be hungry. 00:12:36
That's very important. 00:12:38
Obviously. 00:12:39
But other things that this helps is when you produce that hunger. 00:12:40
You're improving their health. 00:12:44
You support their learning. 00:12:45
So 70% of kids who use Buffington a backpack. 00:12:47
Report improved attendance at school. 00:12:51
69% say it's easier to learn. 00:12:55
60% have fewer behavioral problems in the classroom. 00:12:58
So it's not just keeping their. 00:13:02
Bellies from being. 00:13:04
It adds a lot to the mental health. 00:13:06
Into their success. 00:13:08
And then we're asking for $10,000 from. 00:13:12
You tonight. 00:13:15
If you were to give that, that would pay for 2680 meals. 00:13:17
For the school year, so. 00:13:21
I'll make a motion to approve two way. 00:13:24
2nd. 00:13:25
All right, we have a motion and a second. 00:13:27
Is there any questions? I always have questions. Yeah, go ahead. 00:13:28
So. 00:13:32
I think I've asked this question before, but what about? 00:13:35
The legacy. 00:13:37
Foundation paying this instead of out of our. 00:13:39
I believe they went before legacy before, is that correct? I'm actually getting ready to start working on a grant for legacy 00:13:42
again. 00:13:45
OK. I think every other year we go. 00:13:48
Request funds and how much are you planning on? 00:13:51
Asking. 00:13:53
I can't remember what we got last time. 00:13:54
So you did get money from them? 00:13:58
Last time and you received money from the city of New Albany as well, We got 40,000 from 40,040 thousand from City Council this 00:14:01
year. And then I'm working on the CDBG grant I'm going to ask for. 00:14:06
Probably that much again. 00:14:12
OK. 00:14:15
So it's anticipated well this year it's 2526 is 2100 kids. So it's. 00:14:16
315,000 that's needed overall. 00:14:22
So we do a lot of fundraising ourselves and have created a lot of fundraising to and and had great success with it. 00:14:27
Great. Any further questions for these ladies? 00:14:35
All in favor say aye aye. 00:14:41
Any opposed? 00:14:43
That carries. 00:14:44
Thank you for coming in. 00:14:46
Thank you. 00:14:47
New business #3 Storm water. 00:14:49
Hello again. Chris was unable to make it this evening so he asked me just to kind of share with you a little bit of the 00:14:56
information, which is why I think he ended up on the Land on the agenda this evening. 00:15:02
It's a state grant that was offered by the Indiana Office of Technology. 00:15:07
This is actually going to allow layers of accuracy to build into the location program through GIS. 00:15:12
Here in the county itself, it's a $7500 grant. Floyd County was under consideration and I just got the award letter today. So they 00:15:20
were awarded the 7500. 00:15:25
WTH was the contract that is obligated? 00:15:31
We got three bids. Obviously they came in at the dollar amount of the grant award. 00:15:35
So we'll be tracking this. 00:15:41
Through the 9113 fund, the GIS Fund. 00:15:43
We'll coordinate it through the Honors office, so. 00:15:47
They get a copy of the Grant State grant award just so they have it on record and then how the money flows in and out. 00:15:50
It's coming down and it's going right back out to WTH to. 00:15:57
Again, justing to work on creating. 00:16:01
A more accurate location. 00:16:05
GIS. 00:16:07
UH program and process here in Floyd County. 00:16:09
So I don't know if there was a vote needed on this. Chris didn't technically say, but it was more of an information. 00:16:12
This stage, yeah, I think that's the new process is the informational part. Yes, Sir. 00:16:19
All right. Any questions for staying on the GIS grant? 00:16:24
Just kind of an informational, I think Chris has been working on this grant prior to the ordinance taking place, OK. 00:16:28
So it's kind of it got caught in the middle. So as of January 1 of this year. 00:16:35
Department Head. Does it send out an informational e-mail concerning this just in case you didn't get a chance to read it. 00:16:40
Department Heads. 00:16:43
Are required to go before commissioner and council for permission to submit applications for grants so that the council has a 00:16:47
chance to question concerning the grant, whether or not it's. 00:16:52
A physician that may have to be funded at a later date or what it's for so the commissioners are aware of a. 00:16:57
A new contract that's going to be entering the county because that is what a grant is on the technicality and it just, it has 00:17:02
forced some transparency and accountability to flow through. 00:17:07
Both bodies in my office, since my office is the one responsible for reporting on especially federal grants on behalf of the 00:17:12
county. 00:17:16
So that is a new process that got put in place by ordinance at the end of last year and it took effect at the beginning of this 00:17:20
year. 00:17:23
So some grants that were kind of already in process or? 00:17:26
More informative and then you have some grants that are currently being written. 00:17:30
That you've grown to see crush out the gate, and those will require a vote. 00:17:33
And a signature from the. 00:17:38
The president has board. Didn't know which board we're at. 00:17:41
Any further questions for staying? 00:17:47
All right. Thank you very much. Thank you. 00:17:51
New business #4 EMA. 00:17:52
OK, he told me you were, so it doesn't matter. I think it's just a transfer, right? 00:17:58
It's, it's just additional appropriations in this LECC fund. So it's 8107. 00:18:04
It's a grant fund. 00:18:09
And I move that for a be approved. 00:18:10
2nd, I have a motion and a second for new business 4A. Any questions or discussion? 00:18:12
All in favor say aye. 00:18:19
Aye, any opposed? 00:18:20
That carries. 00:18:22
Kelly, you are up. 00:18:24
Good evening. Good evening. 00:18:27
The first line I have in 5A is we just need to appropriate our A Todd grant. This grant runs from. 00:18:31
October to September, So this is the 2025 to 2026 grant year. 00:18:38
Motion to approve 5A as advertised. 00:18:46
Tiger motion a second for five. 00:18:49
Any questions for Kelly on this one? The the amount that's being appropriated is more than the ballot. 00:18:52
Correct SO. 00:18:59
We. 00:19:01
I don't know what the balance is different. Should we change it to the fund balance? 00:19:04
There shouldn't be any. 00:19:08
And the fund balance is $25,085.16 and the amount being appropriated is $24,683.58. You're on the wrong, you're on the wrong. 00:19:10
You're on Emma. We're looking on 558. 00:19:17
And Kelly? 00:19:27
What we use the grant every year and this is a brand new check and a brand new grant year. So I don't there with. 00:19:30
Not be a balance because we used every penny last year. 00:19:36
Is it the same amount every year so they get? 00:19:40
Everybody, all the applicants and then they take the amount and they. 00:19:44
Let's look. 00:19:48
Unless we already appropriated it last year and this is the. 00:19:53
Can we just I'll resend my motion and I'll make a motion to? 00:19:58
Approve the fund balance. 00:20:05
To appropriate the fund balance. 00:20:08
So it looks like you had already had. The reason that fund balance is different is because we have. 00:20:10
Appropriated last year and then this is the balance well, no is that. 00:20:16
The there was already an expenditure. 00:20:22
OK. Are you already used to? We've been using it. 00:20:26
OK, so we need to appropriate the whole amount for 4919. 00:20:29
OK, that was my motion. 00:20:35
Gloria puts these numbers on here. Laurie is not here. 00:20:41
What happened? OK. 00:20:45
OK. I'm going to ask for a second on that since it was rescinded and then re, I'll second again. So we have a motion and a second 00:20:46
for 5A. Any further discussion? 00:20:50
All in favor say aye. 00:20:55
Aye, any opposed that carries? 00:20:57
OK, now 2B is just to appropriate. 00:20:59
I need to correct where I put money into the 3000 series and it should have went into the 4000 series. 00:21:04
So this is just correcting that. So for a is. 00:21:13
Appropriating the correct amount and then. 00:21:16
5B is. 00:21:19
Deducting the original appropriated amount and moving it into the right series. 00:21:21
Yes. 00:21:27
Motion to approve. 00:21:33
This is 5B and C. 00:21:35
Great second. 00:21:38
We have a motion and a second for. 00:21:40
5B and C. 00:21:42
So you want to buy a new vehicle? 00:21:44
So we typically we have one that was total. 00:21:47
Through a destruction with one of the juveniles and then we have one that. 00:21:51
Is not working. So we're trading one end, appropriating next month and then we're going to purchase. 00:21:55
And we buy the comparable to the Ford Escapes. 00:22:01
And the insurance cover though? 00:22:03
Total Insurance covered the total. 00:22:05
Total Vehicle No. 00:22:08
No, the insurance covered the smallest portion, but we have to put what we got from it towards the. 00:22:11
Despite any further discussion on 5B and C. 00:22:19
All in favor say aye. 00:22:24
Aye, any opposed? 00:22:26
Those two carry. 00:22:27
Then on the last one, 5D is 2 grant proposals. 00:22:30
And these are ones that we anticipate. 00:22:35
Do you want the first one on the list is the DLC grant. This is our flip program. We are currently in I think our 10th. 00:22:40
Year of having this grant for our flip program. 00:22:49
The application is due April the 1st, so we're working on that right now and I would just like permission to. 00:22:53
Apply for this grain again this year. 00:23:00
What's the dollar amount? 00:23:03
What's the dollar amount? 00:23:05
The dollar amount we are going to request 150,000. 00:23:07
And it basically will cover. 00:23:12
Are to flip. 00:23:14
Salaries are partial of it. 00:23:16
The remaining get funded through our user fees. Is that what you got last year? 00:23:19
No, last year we got 104. 00:23:22
I'm still going to go for what we need. 00:23:25
And have them tell me. 00:23:28
Sure. Can you go ahead and talk about the ATOT grant as well? The ATOT again is the drug screening grant that we get that covers 00:23:31
UMM. 00:23:36
An allotted amount of confirmation so. 00:23:41
We are doing screens and a lot of times they don't pay so we are losing a lot with our drug screen, so this just allows us to 00:23:44
grant. 00:23:48
Maybe 200 people, a free screen confirmation. 00:23:52
Motion to approve 5D. 00:23:57
To write the grants. 00:24:00
Second motion and a second for 5D. Any further discussion? 00:24:03
All in favor say aye. 00:24:08
Aye, any opposed? 00:24:10
No scary. That's all for me. Thank you. You're welcome. 00:24:12
New business number six Youth Services. 00:24:17
Leah called and she wasn't feeling well and asked me to cover this for her. 00:24:20
So there was a discrepancy between the salary ordinance and what we got in the budget. 00:24:26
So we need to do an additional appropriation. 00:24:31
And you'll see that. 00:24:35
Actually. 00:24:37
And 6B. 00:24:39
Can you Scroll down just a little more? 00:24:41
And So what this appropriation is is you can see the numbers from up above. 00:24:44
And but there's one number that's missing. 00:24:50
And it is the 1227. 00:24:54
Dollars and $0.18. 00:24:59
That is. 00:25:02
Can you scroll back up just a little? 00:25:04
That is right there for the full time childcare worker. 00:25:07
So. 00:25:12
It didn't get advertised so it would be March. 00:25:16
OK. 00:25:19
OK. You didn't advertise any additional? 00:25:21
We advertise everything that's in B. 00:25:24
OK, OK. 00:25:26
So she'll have to come back next. 00:25:29
My family said that she thinks that she can do just a line transfer to Cabaret without help. 00:25:32
OK, OK, perfect. 00:25:37
So that's what. 00:25:39
The I'm not quite sure we have why we have A&B. Does the salary ordinance need to change too? Do you know? 00:25:41
OK, OK, so during the four months of budget held last year, at the end of it, a week before adoption, I send out an e-mail to all 00:25:49
department heads asking them to confirm. 00:25:54
Their budgets? Accuracy. 00:25:59
And the salary ordinance that's going to vote. 00:26:01
At the time, Odys did approve both. 00:26:04
After the new year, she realized that the budget didn't cover the increase that she wanted, and the increase wasn't reflected on 00:26:07
the salary ordinance because it was never submitted. 00:26:12
So this corrects them with their 3% increase. 00:26:17
And also makes up the difference in the missing numbers for the budget, except for the one position that they failed to send us an 00:26:21
advertisement for. OK. 00:26:25
And and they have enough money to cover they do. 00:26:29
So I'll make a motion for 6A and B. 00:26:32
Is there a second? 00:26:40
I'll second. 00:26:41
We have a motion and a second for 6A and B. Any further discussion? 00:26:42
I think has this most forward. Is this going to be out of our purview? 00:26:49
Eventually, umm. 00:26:53
Well, that's a good question. 00:26:56
I believe that's. 00:26:57
I mean, there's talk. 00:26:59
Of this part of this program. 00:27:02
Judge Brown's got a. 00:27:04
Committee put together. 00:27:06
Is this gonna be? 00:27:08
Out of our purview going forward. 00:27:09
Just one question for Judge Brown at this time, the 2026 budget and then there's a review of the County Council. I believe we will 00:27:12
still have some type of oversight on this. 00:27:17
Even when it's. 00:27:23
Transferred. 00:27:24
OK, still to be determined. 00:27:26
On to what extent? 00:27:29
Any other questions or discussion on 6A and B? 00:27:30
All in favor say aye aye. 00:27:34
Any opposed those carried. 00:27:36
Darius. 00:27:39
A little under the weather, bear with me. 00:27:50
I'd like to appropriate $1.49. This is grant money that was leftover from last year. I need to spend it. 00:27:57
Motion to approve. 00:28:04
7A At that time. 00:28:05
2nd. 00:28:07
We have a motion, a second. 00:28:08
#7A. Any discussion on $1.49? 00:28:10
All in favor say aye aye. 00:28:13
Any vote? I try to ask Southman. 00:28:15
Game a cup of coffee. I have an ideal secret, the CTP money. 00:28:20
This is from last year and I carried over to this year so I can spend it on contracts $1006.93. 00:28:26
Motion to approve 7B as advertised. 00:28:36
Have a motion and 2nd for seven. 00:28:42
Any discussion? 00:28:44
All in favor say aye. 00:28:47
Aye, any opposed? 00:28:48
That carries. 00:28:49
And like Kelly, 7CI have an ATOD grant. 00:28:51
That I need the money that I got the check this year for $4919.92. 00:28:56
And I need to have it ready for drug screens. 00:29:02
You know, I'm going to ask the same question about this Grant. Why are we not appropriating the whole fund balance? 00:29:07
To the opposite direction, but. 00:29:14
I don't know why there I didn't request to appropriate the whole fund balance. I thought I spent all of last year's grant money. 00:29:17
Can you check the balance real quick for us? 00:29:24
And we'll, we'll knock it out so you don't have to. 00:29:27
Come back first. 00:29:29
OK, motion to approve. 00:29:32
7C at the advertise. 00:29:35
They'll have to come back. 00:29:37
For the dollar 49. 00:29:39
We have a motion for seven C Is there a second? 00:29:42
2nd. 00:29:45
Motion a second. Any further discussion? I've just totally unrated, somewhat related. 00:29:46
We get we run through all these acronyms all the time. 00:29:51
Some of our make a dictionary about that deck. 00:29:54
About acronyms for. 00:29:57
ATOD stands for Alcohol, Tobacco and other drugs. OK, and what's the other? 00:29:58
I should have asked everybody. 00:30:03
Ideal season Indiana Department of Corrections CTP. 00:30:05
Stands for. 00:30:09
Community Trans. 00:30:10
Transfer propane. 00:30:12
These are people that were in the prison. 00:30:13
And the courts and jail have prison, not jail. 00:30:15
Have decided to give them two. 00:30:18
For three months. 00:30:20
Transition program. 00:30:21
In the community, so they pay for the ideal seed pays us. 00:30:23
OK. 00:30:27
Any further discussion on 7C? 00:30:30
All in favor say aye. 00:30:34
Aye, any opposed? 00:30:35
That carries. 00:30:37
And seven. 00:30:41
DI have a year I write multiple. 00:30:43
Just run through all of them and a little through them all at once and we'll ask questions along the way. You don't forget the 00:30:47
acronyms. 00:30:50
The IDOC, which is Indiana Department of Corrections, grant. 00:30:53
Is my biggest grant every year they pay for most on my salary. 00:30:57
So you. 00:31:00
I beg you to this one. 00:31:01
I was going to ask for a million. 00:31:04
However, I've been talking to the IDOC and they're talking about cutting funds. 00:31:06
That guaranteed me that they will not give me more. 00:31:10
Than I got this year. 00:31:12
So I'm going to ask for. 00:31:13
584,203 dollars. 00:31:14
Which is. 00:31:17
Any questions on the ideal sea? 00:31:22
Community Foundation. 00:31:25
Community Foundation. 00:31:27
And grant grant assist program. 00:31:28
I'm requesting. 00:31:31
And I had not written this yet. 00:31:34
But about $4000 I'm going to ask for. 00:31:36
More drug testing supplies. 00:31:38
I have enough drug testing supplies I'm still going to write a grant. 00:31:40
So in that case I would ask for office code. 00:31:43
Any questions on that one? 00:31:46
All right. 00:31:49
Remember, we don't get much funding from the community slide to come up with. 00:31:51
Equipment and whatnot on my own or through project income, so I try to get so many grants as possible. 00:31:56
The. 00:32:01
Grant is Subaru of Indiana. 00:32:03
Automotive umm. 00:32:05
I've written this one already, I'm asking for. 00:32:07
13,414 dollars. 00:32:11
My laptops, my officers have to have a laptop because we. 00:32:13
You know we do work from home. 00:32:17
And we do have to When we go conferences, we still have to supervise our clients because we track most of them. 00:32:18
So I'm asking for laptops for. 00:32:24
New new laptops to nothing. 00:32:28
When I got the money up the amount from. 00:32:30
Gary It. 00:32:33
Any questions on? 00:32:35
ATOD every year I applied for this and so does probation. It's the alcohol, tobacco and other drugs. 00:32:39
Fast fund and I asked for as much as I can for drug testing. 00:32:46
My clients are. 00:32:50
Usually not well to do. 00:32:52
Can't afford to pay for them so we we pay for the instructions. 00:32:53
Any questions on the ATOD? 00:32:59
All right, Caesars Foundation. 00:33:02
Caesars Foundation last year I got. 00:33:04
15,000 from them to help me pay for tracking devices on some of the classical. 00:33:05
Or pay for them. They're supposed to pay for them, but that isn't always work out so this helps me with my project. 00:33:10
But I'm gonna ask for 25,000 this year. 00:33:17
Any questions on the Caesars Foundation? 00:33:21
All right, Community Foundation. 00:33:23
Building Grant. This is a different grant than the other. I can ask for a higher number on this. I'm going to ask for about 00:33:25
$20,000. 00:33:28
I need new printers and new scanners and possibly new desktop computers too. 00:33:31
Perihelops level over some of them, but employees coming. 00:33:37
Any questions on any of the above? 00:33:43
Is there a motion for 7D? 00:33:48
Motion for 7D to write. 00:33:52
All the grants. 00:33:54
That we talked about. 00:33:57
I'll second. 00:33:59
All right, motion and a second. 00:34:00
Any further discussion, I'd just like to publicly say Der, I appreciate everything you do trying to. 00:34:01
Get the grants and everything to help with the. 00:34:07
Our judicial system best you can. 00:34:10
Really pregnant? 00:34:12
All right, all in favor of. 00:34:15
7D say aye. 00:34:17
Aye, any opposed? 00:34:19
Get to writing. 00:34:22
Mr. Stanhope, you're back up. 00:34:26
All right, so 8A is. 00:34:34
The 2025 band, which is the bond anticipation of the. 00:34:36
For the 3317. 00:34:41
Health department project. 00:34:45
It wasn't presented during the budget process, but we are. We had to keep get the electricity on, we had to get the water flowing. 00:34:47
Back when the weather was bad, so. 00:34:54
We went ahead and we were given a little bit of attitude to go ahead and get those components on to protect the integrity of the 00:34:57
building. 00:35:00
Through coordination with our Facilities Director. 00:35:04
But we're here to ask for some appropriations that kind of move forward in this this program or this process as we. 00:35:07
Work on the construction of a facility. 00:35:14
At this point. 00:35:17
These are just temporary to kind of get us going. We don't know what the anticipated needs are going to be tolling obviously. 00:35:19
We've got 1.6, I think it's 1.678 billion in the account moment at the moment, but. 00:35:26
Yeah. We just wanted to get these appropriations taken care of so that we can protect the entirety of the facility. 00:35:33
Motion to approve 8A as advertised. 00:35:43
2nd The motion is second for 8:00 AM. 00:35:46
Further discussion or questions? I guess one comment I'd have is a little early for the office equipment in the process. Yeah, it 00:35:48
it probably is a construction yet. 00:35:53
But some of the the health department has gone through and identified some of the things that they they want to tag to retain at 00:35:57
the facility. 00:36:01
So if there's going to be anything built into the into the walls while they're doing some of the construction, we were just trying 00:36:05
to identify that. 00:36:09
Is just a go to to help a system that. 00:36:12
Construction process I suppose. 00:36:16
Stan, do we have final quotes on the building? 00:36:19
The the bids are coming in, I think they're due at the Commissioner meeting on the 17th. 00:36:21
They'll open the bids that night. 00:36:26
So we're basically allocating this and we're only going to have $1,000,000 left. 00:36:30
Well, there's. 00:36:36
Yeah, there's about one. Like I said, 1.678 left in the Finder currently. 00:36:39
That includes. 00:36:44
Well, kind of the rundown of the of the band. The band was 2.7. The legal fees came out. Obviously you've seen most of those. 00:36:46
They did roll the CARES. The health department rolled the CARES Act money into the ban. 00:36:54
So the the 1.6 reflects. 00:36:59
So that was 800,000. That was one point. 00:37:02
At 1.097. 00:37:07
Oh, OK, million actually. 00:37:09
That was rolled in from the. 00:37:10
From the CARES Act. 00:37:13
And then the the health department actually from. 00:37:15
Fund 9271, I think it was the old Covet Cares money, COVID money that was leftover that they were allowed to use towards this 00:37:19
building. 00:37:23
They've already rolled that money in. That was 130. 00:37:28
134,500. 00:37:32
And then? 00:37:34
The HFI funds. 00:37:36
They've already been rolled into this band as well. That was 168,000 so. 00:37:38
The culmination lands us at the 1.6. 00:37:44
With bids to be opened on the construction. 00:37:47
Next next Tuesday, I can't make all that work. So the two 7 was the band. 00:37:50
Yes, ma'am. 00:37:55
And 1.1 was the CARES Act. 00:37:56
And then around .3 for the. 00:38:00
From what the health department was able to. 00:38:04
Get in if you Add all of that up. 00:38:08
They had. 00:38:11
About 4.1, About 4.1 million. 00:38:13
And there's only 1.7 left. Well, we bought the facility, bought the building. So the building cost 2. We made it. 00:38:16
Was it aristocrat title? I believe it was. 00:38:22
OK, so 2.12.1 for the building. 00:38:25
OK. 00:38:29
Yeah, the legal fees, yes. 00:38:31
Oh, in the legal fees. 00:38:33
400,000 for legal fees 300,000. 00:38:37
I've got a breakdown if you'd like to see the. 00:38:45
So do we think we're going to be able to get the renovation done for basically $1,000,000 is always left? 00:38:49
Yeah. 00:38:57
We need to know that answer. 00:38:58
Stan what? 00:39:00
I'm assuming all of this is for the building. What's that last line item that's? 00:39:02
The Grant Line Rd. building. 00:39:06
The 375. 00:39:08
That that was just an inappropriate line. I've got to transfer that money out of that. 00:39:09
That was supposed to be a 51 and it's supposed to be construction, so. 00:39:13
It's supposed to be the 30051. 00:39:18
Are 40051 sorry? 00:39:21
I would agree with Matt. What happens when those bids come in next week and they're. 00:39:26
$250,000 more than. 00:39:30
We got left. 00:39:32
Can we table this for another month and? 00:39:33
That be an issue. 00:39:36
I think they're going to do a little cat. 00:39:37
While the general contractor, the general construction cost, we're not talking about just some of these. 00:39:41
Expenditures are. 00:39:46
Asking for depending on what the bids come in, Dale, I think what we have is 1.6, but you have the opportunity because it's still 00:39:48
sitting in a van. 00:39:51
If you go and you bond the full amount, I think the bond full amount was at 3.2 which would free you up. 00:39:55
About another 5-6 hundred, $1000. 00:40:02
So you could potentially use the additional portion of the the bond itself to. 00:40:05
Mitigate the cost of construction. 00:40:10
I guess my question is what is absolutely necessary to not hinder the progress of this? I mean utilities you need to get the 00:40:14
utilities on. 00:40:19
I mean, that makes sense to me. 00:40:24
Yeah, yes, ma'am. The rest of this I'm. 00:40:25
I'm also questioning. 00:40:28
The repair is a maintenance we're using that for I think is done. He's trying to clean out a lot of the. 00:40:30
Material that's. 00:40:36
In the facility that we just want to get rid of, so we didn't want to start spending money. 00:40:37
Without having some type of a line to actually fall back on. 00:40:42
So Donnie, that's so we're doing that in house. 00:40:46
With a bunch of things that he wants to do in house. 00:40:50
So we're going to get started on that for instruction actually starts so that 100,000 like repairs and maintenance is that for 00:40:56
dumpster fees and. 00:41:00
What is that? 00:41:04
It's a miscellaneous at this point. We're not going to use anything unless we necessarily have to have it for this process. So. 00:41:05
We just wanted to make sure that we protected the facility at this stage. 00:41:11
Some of these were just estimates. 00:41:15
When I turned the gas on, they were like 9 gas or 8 gas meters there, Yeah. 00:41:17
There were several water lands, so they're going to have to go in and do some repair, maintenance to reconstructing. 00:41:21
The meters themselves, the electric meters, the gas meters. 00:41:27
And I'm not not exactly sure what all else was involved in. 00:41:31
It seems like to me we need to maybe do those two line items and wait on the other, but if if I'm wrong. 00:41:35
You know. 00:41:42
What was everybody else think? I, I agree. I, I don't know that we need to clean out the building yet if we don't have bids yet 00:41:44
or. 00:41:47
Appropriate office equipment if we don't even know where walls are going to go. 00:41:51
Yeah. And when we bought the building. 00:41:55
Did they do any an inspection on that building? 00:41:59
I mean, was that in building inspector, you're telling me all these issues as far as the. 00:42:02
Borderline the gas line, no, they'd shut them off. That's that was the main thing. So there's no repairs. 00:42:06
Not well, and we even I think Donnie negotiated for an extended roof. 00:42:12
Warranties so the warranty on the roof is still good so. 00:42:17
I don't know if anything beyond that that. 00:42:21
Requires a whole lot of attention. 00:42:23
Just keeping the facility. 00:42:25
Functional. 00:42:27
Who made the motion? 00:42:30
There you go. 00:42:32
Dale, did you make the motion? I did make it. Uh, well, just for discussion purposes. Yeah, I understood and we've had good 00:42:35
discussion. 00:42:37
Well, act. 00:42:42
Actually I. 00:42:44
If we want to delete a couple items, I would remake my motion excluding. 00:42:46
Office equipment because I think it's way ahead of game. 00:42:51
As far as off, I think office equipment would be office furniture type stuff. 00:42:54
And because. 00:42:58
It'd be nice to know what that construction bid is next week. Absolutely, in my view. 00:43:00
And what did you say about the Grant line building that line there, the 375 that it was just, it was a, it was supposed to be a 00:43:06
51. I must have keyed the wrong number in when I sent it down. It's a. 00:43:11
51 is construction, so. 00:43:16
That one should probably be removed as well. 00:43:18
So there was. 00:43:24
Is your motion for? 00:43:25
100,005 I just received my motion. Let's say I make his. 00:43:29
All right, so. 00:43:35
I'll make a motion that we take the. 00:43:37
For the building pre. 00:43:40
Repairs and maintenance $100,000 in the utilities. 00:43:41
$100,000 and the other two be. 00:43:45
Taking off the motion, they're the three. 00:43:48
2nd. 00:43:50
All right, we have a motion and a second for $200,000 for. 00:43:52
Repairs and maintenance and utilities out of the 4501. 00:43:56
Any further discussion? 00:43:59
All in favor say aye. Any opposed? 00:44:05
That amended motion carries. Thank you. 00:44:09
Let's see 8B. 00:44:12
This is just a salary ordinance adjustment request. 00:44:15
When we merge the. 00:44:20
Building authority and with the. 00:44:22
Maintenance facility employees. 00:44:25
And the county, these two gentlemen, their salaries. 00:44:27
Are in the budget. They were set for the budget. 00:44:31
I must. I apparently just missed the salary ordinance update and getting that updated so. 00:44:34
Mask and to update the salary ordinance to get these two. 00:44:39
These two folks. 00:44:43
Up to par. This was presented to the Jobs Classifications and Review Committee. 00:44:44
I think you got a copy of their. 00:44:50
Review Umm. 00:44:51
And recommendation? 00:44:53
The job descriptions are being written and presented back to Michelle also for. 00:44:55
Additional evaluation through the Wis process. 00:45:00
Motion to approve 8A or 8B, I'm sorry. 00:45:09
8B The salary ordinance corrections. 00:45:12
2nd. 00:45:15
We have a motion and 2nd for AD. 00:45:16
Any questions for Stan? 00:45:19
Now when you say. 00:45:22
Ordinance correction. 00:45:23
Weren't they in the restructuring organization from the building authority over to? 00:45:24
Then they get increases in September. When you came, these guys did not. 00:45:30
Guys. 00:45:34
They didn't get any increases in September when they changed over. 00:45:35
These two guys did not. 00:45:38
So these two are on the flat 3% then? 00:45:40
They didn't even get to 3% actually, but that's what this is for. 00:45:42
No, this is bringing them up to the level of the incoming of the established. 00:45:45
Positions that are in the maintenance facility right now so that there's parity. 00:45:51
Did their jobs change? 00:45:55
They they have. They've all. 00:45:57
There's what, 3 maintenance guys now? They're all in charge of all of the facilities. 00:45:59
Innovation Park Chase. Downtown ground line Chase. 00:46:03
Judicial Center. 00:46:06
Pineview Rice Building. 00:46:07
But there's no job. No job descriptions have been written. 00:46:11
They're they're, they're they have. Yeah, so. 00:46:15
OK. So the job descriptions have not gone to Wis yet because there were multiple decisions. So when the building authority, they 00:46:22
have a maintenance mechanic and then they have a maintenance supervisor and now we have our facilities director. 00:46:30
So there were several positions that needed to be reevaluated, so they are done. 00:46:39
But I'm waiting to get all of them together to present at one time. 00:46:45
TWIX so. 00:46:50
Under the building authority. 00:46:52
You had maintenance and custodial. 00:46:54
And then under. 00:46:57
The county you had maintenance and custodial. 00:46:58
So when it all came under one umbrella. 00:47:01
The custodial. 00:47:04
Moved. 00:47:05
To the correct. 00:47:06
Salary, but the two maintenance positions did not. 00:47:07
Is that fair to say? 00:47:11
But they were in the budget correctly. They're in the budget. 00:47:12
This is just getting the salary ordinance to line up with. 00:47:15
The budget. 00:47:19
That's all it is. 00:47:20
No additional appropriation, No additional. 00:47:21
They put their new position. 00:47:25
For for point of clarification, because I know that he doesn't have it up there with him on the salary ordinance. There are three 00:47:28
individuals that share the same position. 00:47:32
David Folt. 00:47:37
Pounce, Eric. Ceilings. And then I believe it's Brian Woodruff if I'm not. 00:47:38
Correct. 00:47:42
Currently uh. 00:47:43
From what I understand, the intent for these three individuals when they merged over was that for the three of them to. 00:47:44
Make the same amount. 00:47:50
Stanley budgeted. 00:47:52
Appropriately for these three, but on the salary ordinance information that he sent our office. 00:47:55
He had a discrepancy between the two listed currently and Brian Woodruff himself. So there is. 00:48:01
About an $8000 difference in what Brian makes. 00:48:07
Compared to the other two. 00:48:12
And they all three do the same exact job. 00:48:14
Am I getting this accurately? 00:48:18
OK. 00:48:20
And I think as well as when we combine. 00:48:22
County employees were making more. 00:48:25
A different salaries in. 00:48:27
Building Authority club. 00:48:29
That's what this is doing is it's balancing that out. 00:48:31
Yes. 00:48:35
For these specific individuals. 00:48:36
So the only additional thing that I would ask when you make your motion is. 00:48:40
Is this effective January 1st of 2026? If it is, then there is a rental amount. 00:48:44
Thank you, I was about to ask the same thing. 00:48:51
We need to know when it's effective. 00:48:54
OK. 00:48:57
Yeah, I think if they're all doing the same job, it needs to be effective and it's fully budgeted. 00:48:58
That it needs to be effective on January 1. 00:49:04
So my motion would be. 00:49:07
4th January 1. 00:49:08
2nd. 00:49:10
Any further discussion? 00:49:12
On 8B. 00:49:13
Yeah, I'll just say I didn't support that budget amount in the 1st place, so won't be supporting this. 00:49:15
Anything else? 00:49:22
All in favor say aye. 00:49:25
Those opposed. 00:49:27
Experience 8C. 00:49:29
8C These are just the employees who did transition that. 00:49:32
We're on the roads back in the start of June, July. 00:49:37
That did not get the 3% they were in the budget. 00:49:40
Again, just didn't get the salary ordinance updated. 00:49:44
Excuse me? 00:49:48
To reflect the 3% increase. Stanley, just a point of clarification. 00:49:49
Donnie Hare and Brenda Gray were part of the merger over in June and July. 00:49:55
Cindy Bear and Nick Creevy both received increases in September when Stanley brought those requests into the board. 00:50:00
Thank you for the clarification. 00:50:12
Does anybody want to make a motion for discussion purposes? 00:50:17
I moved to approve. 00:50:21
This is number 8C. 00:50:23
Is there a second? All right, we have a motion in a second. 00:50:28
It's far away. 00:50:31
Yeah. Again, I thought when you brought these to us, you told us this was it wasn't going to be any more increases for the year 00:50:34
that this when we agreed to this and. 00:50:38
We were set for this, at least for this year. 00:50:43
I read back through the minutes and I didn't read it in the minutes, Sam so. 00:50:46
That may have been discussed, I don't know, but it wasn't in the minutes of the meeting. 00:50:51
The council meeting. 00:50:55
That was my understanding as well, yeah. 00:50:56
Well, the ones that brought up were Nick and. 00:51:01
Cindy and and Brenda and. 00:51:05
Donnie was actually hard. 00:51:07
By the Commissioners prior to SO. 00:51:09
When was Donnie higher? 00:51:13
Who are they you like? Who's your daddy? 00:51:15
June of 25th, 2025. That's when all building. 00:51:22
Brandon was not brought in September. Brenda was part of that July. 00:51:29
Merger send you there their grievances and I were brought in September to bring Susanna up to match Brenda at that point. 00:51:34
So again, this is in the budget correctly. 00:51:44
But is not reflected appropriately in the Saturday ordinance. That's correct. 00:51:48
How much more? 00:51:53
Is it for all four of them? 00:51:54
3%, so 3% for each of them. 00:51:58
Probably less than $10,000. 00:52:01
So will you also be including Suzanne Worrell in that? 00:52:04
Her with for the graces. That's what the commissioners asked that I didn't bring, didn't bring. 00:52:07
OK. 00:52:12
I was just curious. 00:52:13
And that was what happened last year. 00:52:15
Again, I'd like to table this because I thought we were under an impression that. 00:52:19
Please release those three that we were set for this year because they got significant increases. 00:52:22
When they changed over. 00:52:27
What's the other benefits they got? 00:52:29
I would second that. 00:52:31
Well, let's. 00:52:33
We have a motion that we have to do with. I understand, I understand. 00:52:35
I guess we need to see the progression of the increases. 00:52:43
You know what I'm saying? 00:52:47
So that we can understand the whole picture here. 00:52:48
What is next salary? 00:52:51
Right now. 00:52:52
He's at 102300. 00:52:53
They went to 3% ego 105. 00:52:57
370. 00:53:00
But he went to 103 in 2025 from a very. 00:53:03
From that was a significant increase. 00:53:07
I think it was, yeah, yeah. 00:53:11
I think you're right now that I'm thinking about it. 00:53:13
Yeah, but he took on a whole lot more duties to do. Well, he did Director of operations, that's all. 00:53:16
A lot more than being. 00:53:22
County Planner. 00:53:24
What? What's the range on this one? 00:53:25
On this position. 00:53:30
We're not taking him outside the range, are we? 00:53:31
I believe he is in the category of executive level B. 00:53:43
Which has an upper limit of $103,034. 00:53:48
Keep in mind. 00:53:54
Yeah, this is 3 years old. 00:53:57
No. So keep in mind that this Wis study to redo job descriptions, assign job levels and categories was done in 2022. So at that 00:54:00
time salary ranges were put in place for all these job categories and levels. So knowing that the salary ranges have not been. 00:54:11
Addressed or moved in that time what I did was. 00:54:22
I went back and. 00:54:26
3% was added for 2023, so I applied 3% to the ranges. 2% was added for 2024. 00:54:27
Add is 2%. 00:54:37
And then last year 3% was added for 2025, so the rate that I just gave you. 00:54:38
Was the rate that was applied with the increase total of 80%. 00:54:45
Over the three years. 00:54:51
Over compounded 3, two and three, correct? 00:54:53
Right. 00:54:58
We can vote on 9C, we can rescind it, we can table it. 00:55:07
We currently have a motion in a second to take it up. 00:55:12
I called for the question. 00:55:17
All right. 00:55:21
8C All in favor say aye. 00:55:23
Aye. 00:55:25
Those opposed. 00:55:26
Aye. 00:55:28
Yeah, I think we do. Hands all in favor. Raise your hand. 00:55:31
Opposed. 00:55:37
MMM, alright. 00:55:39
Can I make another? 00:55:40
Can I make another motion? 00:55:41
Can I make a motion to table this and? 00:55:43
With more data. 00:55:45
Can you bring more data back to us? 00:55:47
Back, but it's not technically a table since the vote was called, so you can just request that he read it back with more 00:55:50
information. OK? 00:55:53
Requested it be added to the March agenda with. 00:55:57
Expanded data. 00:56:00
Absolutely, because I think we're grouping all these people together and. 00:56:02
I'm not sure we're looking at each of them individually and know all the insurance and outs. 00:56:07
Just because Nick's. 00:56:12
A above the. 00:56:15
Pay range. 00:56:18
Doesn't mean that. 00:56:20
You know, Cindy or Brenda, are I? I don't know. I think we need to look at each other individually. 00:56:21
What data do you all want Stan to bring back? Let's. 00:56:27
Make sure he's. 00:56:30
Got good direction. 00:56:31
For we want the. 00:56:33
Amount and percentage of increase. 00:56:36
Over the last two years maybe. 00:56:38
And the and the ranges of each one. 00:56:41
That would be my request. 00:56:45
And their pays and their benefits and all their. 00:56:48
Top package. 00:56:51
Your total package. 00:56:53
Anything else? 00:56:55
Thank you very much. I appreciate it. 00:56:59
Sheriff, you are up. 00:57:02
Thank you very much. Sheriff Steve Bush before you, if I can go outline out of order if that's OK. So 9:30. 00:57:03
B. 00:57:10
I didn't hear you. 00:57:12
Say it again, we share Steve Bush. 00:57:13
Before you this evening are four items. If I can go out of the line, if that's OK, you can go out to 91st. It was which line that 00:57:15
I missed 9 feet as in Edward got it. Employee appreciation, dinner requests and associated cost. You all approved this last year. 00:57:21
We'll go go ahead and see if we can get approval this year to get started. 00:57:26
As it takes a while to plan for this event. 00:57:32
Motion approved 98. 00:57:35
2nd And this will be outcome Sir, sorry. 00:57:37
Motion and a second for 90 out of commissary. Any questions for the Sheriff? 00:57:40
All in favor say aye aye. 00:57:47
Any opposed? 00:57:48
Thank you. The next two items are two employees that are in our budget, but they were not in the reflective in the salary 00:57:50
ordinance with a 3% increase. 00:57:54
They're in the ordinance, but they're not with the 3% increase. 00:57:58
So there's an oversight in our part, so we'd like that to be corrected or shown. 00:58:02
I'll make a motion. We accept that this it's been verified that this. 00:58:08
That's accurate, so. 00:58:12
I make motion to leave. 00:58:13
Correct this issue and give each of those employees a 3% raise. 00:58:16
2nd. 00:58:21
We have a motion and 2nd for 9A and D. 00:58:22
Any further discussion? 00:58:24
Oh, sorry, retroactive retro retroactive the January 1. 00:58:28
All right. The motion has been made to retro to the first of the year, is the second good with that? 00:58:35
Just a second. Whichever one she gave it to, I'm good with. 00:58:40
All right. Any further discussion on 9A and? 00:58:44
All in favor say aye. Any opposed? 00:58:48
That carries 9C under the statute. We already sent out the commissary reports for the last quarter of 20. 00:58:51
25 if there's any questions. 00:58:58
So. 00:59:03
Move on then SO9D. 00:59:04
As a presentation by statute for our pension and I'll introduce Elaine, Betty with Gelser and then she'll take it from there with. 00:59:07
President. Board. 00:59:14
Tom Jones and other mayor board members are here behind me. 00:59:15
It's almost going to be so. 00:59:18
Thank you, Sheriff Tom Jones, Steve said. I'm the current president, Floyd County Sheriff's Office. 00:59:23
Police, mayor, board and support tonight. Our entire board is here. 00:59:29
Denver Thompson, Jessica Bonsbach, Lee Cottner and Kevin Banelon. 00:59:34
Some of them may be IUPAN, but that's OK. 00:59:38
Want to thank you again Elaine Beatty from Gelser Investment Management and I'm here on. 00:59:45
Kind of a special service. 00:59:51
On a day-to-day. 00:59:53
Relationship with the sheriff's merit board we invest the assets for the. 00:59:55
Retirement plan that covers the sheriff and the merit officers. 01:00:01
But that's not why I'm here today. 01:00:05
I am here today with this presentation that I just passed out. 01:00:07
To provide information that has been required effective July 1st of 2025. So if we can just go to page 2, it's just a brief 01:00:11
introduction. 01:00:16
Senate Enrolled Act 144 added a piece of legislation that says there will be an annual presentation to the county councils. 01:00:22
For any counties that have police retirement plan, which is all 92. 01:00:33
And the information contained within. 01:00:38
Is really the same information that is reported to the state on an annual basis for posting and reporting them on Indiana Gateway 01:00:41
System? 01:00:46
Which is where local units post information, the auditors nodding head. 01:00:51
On an annual basis. So what we're doing here is. 01:00:56
Going to be putting it into somewhat of a comprehensive form so you have a little idea of what it is that's being reported to the 01:01:00
General Assembly. 01:01:04
It is intended to comply with those requirements. Of course, the information was calculated and prepared by the actuary that 01:01:10
provides services for the retirement plan and that is McCready and Keen. 01:01:15
And they are owned by October three now, but they do provide those same services for 91 to 92 counties in the state of Indiana. 01:01:22
We're also then following presentations that I've got in there. There's an appendix at the back which does have the code section 01:01:32
Indiana 5/11/20 where all of this is contained and the requirements of reporting is also contained and then also. 01:01:40
We've got just a Xerox copy as a material that was presented by McCready and Keene, forwarded to the auditor's office as they do 01:01:49
annually for that recording. 01:01:53
So OK, here we go. 01:01:58
A couple of things. It just starts off with what's the name of the plan? Well, this is a retirement plan and who are the eligible 01:02:01
employees are the merit employees and the sheriff. This is all by statutory design that it's created for only those employees that 01:02:07
are merited and then the sheriff regardless of whether he has merit status or not. 01:02:14
Indiana code that applies to those benefits provided by this plan. 01:02:21
Is Indiana code 36810 twelve and that defines what the retirement benefits will be. Cannot exceed this, a minimum of that, etc. 01:02:27
The vesting requirements for this plan here in this county is 10 year foot festing. 01:02:37
So that means that a member has to have completed full 10 years of service in order to be. 01:02:43
Vested when they separate employment. 01:02:48
OK. The benefits that are provided by this plan are a disability benefit. 01:02:51
A death benefit? 01:02:58
And of course, a retirement income. 01:02:59
And because retirement income is the objective, those are the most expensive of the costs and and again by by grace of God, that's 01:03:01
what most of those folks that. 01:03:07
To separate employment or because of their retirement. 01:03:13
The plan administrator. 01:03:16
That is the sheriff's mayor board and the sheriff himself. 01:03:19
Of a committee, and that's why they're here tonight, is to show their support. 01:03:23
When it comes to administrating the plan. 01:03:27
They hire the actuary, they hired us and go through due diligence to review the fees and the services provided by those service 01:03:30
providers on an ongoing basis. They also apply guidance for the investment of the portfolio, et cetera. 01:03:38
The number of participants covered what what they have required is being recorded here is. 01:03:49
How many are actively employed in the program that have a vested interest already? 01:03:55
And how many do not? So at the time of this calculation and these recordings that were 18 of the employees had a vested interest, 01:04:00
so they had ten years or more. 01:04:05
There were 26 employees that did not yet have that. 01:04:10
10 years of service marketing. 01:04:14
Separated employees that are vested, meaning maybe they have left to find other employment with their life. 01:04:17
But have something waiting for them to commence at retirement age? There are none of those. 01:04:23
But there are. 01:04:28
Current number of retirees and beneficiaries in payment status of 21 individuals. 01:04:29
The additional information that has to be reported is what the contribution rates are. 01:04:36
And they are recorded as a percentage of payroll. 01:04:42
That probably sounds kind of familiar because that's how perf does theirs of you. 01:04:45
Certain percentage of payroll is what you have to pay in. 01:04:50
These numbers are calculated by the actuary and it is 44.7% of payroll. 01:04:54
On behalf of the employer. 01:05:00
You, the sponsoring unit and the members are paying in 3% of their pay. 01:05:02
Through payroll deduction. 01:05:07
The covered payroll for those individuals that are participating in the program is about 3.8 million. 01:05:09
And again, these would have been the numbers from a year ago. 01:05:16
So there's been raises that would be reflected in the next year. 01:05:19
Page 5. 01:05:25
They also asked for how is the. 01:05:26
Portfolio invested. 01:05:30
And so it's a pretty broad brush here of saying how much inequities 67 1/2 or 67.05 are vested in equities. 01:05:32
Fixed income represent 29%. 01:05:43
And cash and cash equivalents are about 3.8%, totaling up to, of course, 100% of the entire portfolio. 01:05:46
What we tried to do then is. 01:05:54
Something in to help illustrate. 01:05:57
What that means in terms of dollars, so you know what we're really talking about rather than just simple percentages. 01:05:59
The pie over there on the side shows equities, fixed income and cash and then the table below shows equities was about 14,000,000. 01:06:06
Fixed income a little over 6,000,000 and cash was about 816,000 at the time these calculations were done. 01:06:16
Once a year they do their reporting. 01:06:24
For a grand total of 21 million. 01:06:26
A little more of that. 01:06:29
Some of the additional information which is going to be further discussed is the funding percentage. 01:06:32
And that really can describe the health. 01:06:39
The financial status of the program. 01:06:42
Comparing umm. 01:06:45
The obligations. 01:06:46
Promise to how much is already in the pot, meaning how much has been paid for. 01:06:47
The funding percentage ratio based on the market value of assets is about 70, almost 73%. 01:06:53
Which is. 01:07:01
Is a good number, but you may say what, what, what are we shooting for? What, what really are the are the basis there for 01:07:02
comparison? 01:07:06
Just rule of thumb has been historically 80% is deemed. 01:07:11
A good spot. 01:07:16
Doesn't mean that 72 is a bad spot. 01:07:17
It just simply means it's something like to to shoot for. 01:07:21
Is 80%. 01:07:24
The actuarial assumed. 01:07:27
Rate of return for the portfolio, and this is set by the actuary not by the investment people, is 6 1/4, so 6.25%. That is the 01:07:29
same percentage that the inpers board, Indiana Retirement Systems board. 01:07:36
Uses for valuing the obligations of per public employees retirement fund 77 police and fire. 01:07:44
Umm, conservation officers and excise all of the public plans that are run by that organization for the state of Indiana are using 01:07:52
that same investment rate of return 6 1/4%. 01:07:57
What did the portfolio earn? 01:08:04
This is lagging a bit, but for 2024. 01:08:07
The actual investments for 2024 were 10 for over 10%, which is demonstrating we've got some really strong markets right now, which 01:08:11
is very favorable for. 01:08:16
Investors. 01:08:21
All of us probably think the same way about our own personal accounts. 01:08:23
And the other number that they want to know about is what were the benefit payouts for the year? So remember I referenced there 01:08:28
were about 21 people drawing pensions. Their pensions total 693,000, a little bit more than that. 01:08:35
A year paid out. 01:08:44
Going on to the next page, the information is now. 01:08:49
Really. From an accounting standard? 01:08:53
So if we have any accountants around here, this is probably all going to make a lot of sense. 01:08:56
To others like actuaries, maybe not, but what it's looking at is the present value of those projected benefits. This is again some 01:09:01
of that information that would be used in the funded. 01:09:07
Status in calculating that. 01:09:13
What is the promised obligation? 01:09:15
About 35 million. 01:09:19
A little bit north of that. 01:09:20
Now service cost is not the cost of service providers, but rather the annual cost. 01:09:22
Of people coming to work. 01:09:30
Earning a little bit more benefit and being paid out when they're in retirement status too. So that's the cost of the program on a 01:09:32
year by year basis. 01:09:37
For those participating. 01:09:43
And that's about 956,000. 01:09:45
The actuarially determined contribution now this is what McCready and Keane does once a year is they do these calculations for you 01:09:48
guys and the sheriff then puts that in his budget. 01:09:54
The contribution was determined for that year of $1.3 million. 01:10:00
And the actual amount. 01:10:06
Pay by the employer, meaning you folks the sponsoring unit. 01:10:08
1.34 million. So you paid a little bit more than the minimum. 01:10:12
Contribution that was. 01:10:18
Developed. 01:10:20
I'm going to come back to that in a moment. 01:10:21
So deduct those things from that total and you end up with a total pension liability. 01:10:23
Compare that to the money in the bucket already contributed towards paying those obligations of the 21 million. 01:10:29
You've got an unfunded obligation of about 7.9 million. 01:10:37
Or that equates to being 72%? 01:10:41
Funded, yeah. 01:10:45
Seth, do you have any questions or comments about that? 01:10:46
No, got it. OK, that's, that's great. I wanted to talk about the employer contributions and that's really where we come up on the 01:10:50
next page, so. 01:10:55
Why is this in here? Well. 01:10:59
This gateway reporting was started first as a requirement in 2013. 01:11:01
And it has evolved over that period of time where there's been tweaks and and modifications and things that the state has asked it 01:11:06
to be reported. 01:11:11
And every year in the summer. 01:11:16
That state actuary who Andy Blau works for Indiana Public Retirement systems, he would. 01:11:19
Gather all this information from like these last two pages. Compile it from all of these counties as well as adopting units that 01:11:26
have obligations of taxpayer revenue for their employees. 01:11:32
And he put up charts and he'd have all this stuff going on. 01:11:37
He would present it to a summer study committee of our General Assembly, which is called the Pension Management Oversight 01:11:41
Commission. 01:11:44
He mocked. And they made in the summer to kind of review pension issues. 01:11:47
And they would look at it every year and then they would kind of say. 01:11:52
What are we supposed to be seeing, or what are we supposed to do with this information? 01:11:55
Well. 01:12:01
As time has evolved. 01:12:02
From 2013 until more recently. 01:12:04
2024 even. 01:12:07
They began to notice some trends there were. 01:12:08
The counties that did exactly what they were told to do, they met their obligations and everybody played nice. But there were some 01:12:12
maybe counties that were. 01:12:16
One offs or employers that were one offs and for some reason they weren't paying what they were supposed to pay. 01:12:21
And they said what, what can we do about this? First of all, there's no pension police out there. And so. 01:12:26
What? What is it we're going to do? Let's start tracking. 01:12:32
Let's start tracking. So that's what they began to do. 01:12:35
And once I began tracking, they also said we're going to put some boundaries on here. 01:12:38
As. 01:12:42
Cautions like red flags to be raised so. 01:12:43
First thing they said as they added. 01:12:47
Is summarized on page 7. 01:12:49
They wanted to know. 01:12:51
How many of these adopting units are paying that minimum? 01:12:53
Or more. 01:12:57
That, the actuary says, must be paid. 01:12:59
Every year. 01:13:01
And if they've done that consistently for the last five years? 01:13:02
Check they're fine, but if during the last five years at any point? 01:13:06
Dipped below and said wait. 01:13:11
We didn't pay it that year. 01:13:12
Sorry we didn't have it or but. 01:13:15
Or consistently just. 01:13:16
Failing to meet those. 01:13:18
Commit. 01:13:20
They're going to be put on an. 01:13:21
On a naughty list and they're going to have to be called in to account for and explain. 01:13:23
Why? And what's their remediation? 01:13:28
So. 01:13:30
This is just simply an illustration saying for the last five years. 01:13:32
You folks here locally have. 01:13:36
If there's the column, the first column saying, what is the actual determined minimum contribution and what have you actually 01:13:39
paid? 01:13:42
You've you've met and exceeded that. 01:13:46
And that that's great because that means you are taking your responsibility and not saying we'll pass the buck or kick, kick the 01:13:48
can down the road and somebody else can pick it up next year kind of thing. 01:13:53
So very good news. 01:14:00
The next page is the other condition that they wanted to test or at least monitor, which is this funded ratio. 01:14:02
How are these plans keeping up with? 01:14:10
And are they maybe adding enhancements that haven't yet been paid for or are they over promising? 01:14:13
You know, Indiana is a pretty conservative state and there are some states that make promises or over extend themselves about what 01:14:20
they'll be able to pay or cover. 01:14:24
And they want to make sure that that doesn't happen here, so. 01:14:29
What this is illustrating on page 8 is just what the funded status has been over the last five years, because again. 01:14:32
That's what the parameters are. 01:14:40
Have they been solid in their funded percentage over the last five years? 01:14:42
And you can say, OK, well status funded percentage, what was the trigger? 01:14:47
At first the General Assembly really didn't know what they should set as a minimum. 01:14:54
To meeting a requirement of a funded status, they set it at 35%, which is is very low. 01:14:58
They have since put into the statute that at 50% or higher. 01:15:05
As long as the organization is paying their obligations, meeting whatever they're promising. 01:15:10
They're not telling you what to promise, they're just saying as long as you're keeping up with your commitments. 01:15:17
Then you obviously have a plan and you're sticking to it. They'll stay out of it. 01:15:21
So what it clearly illustrates on page 8 is that the fund has been. 01:15:27
At or above 70%. 01:15:32
Before historically. 01:15:35
And is moving that direction again. 01:15:37
So this, this is where some of the things they say about, well, what are we shooting for? 01:15:40
What you're shooting for 100% would be ideal, wouldn't it, to have it completely paid for. 01:15:45
But again, using kind of that gold standard or that rule of thumb 80% or more. 01:15:51
Is what's considered favorable. 01:15:56
So that that's just keep doing what we're doing and that's what we're working towards. 01:15:59
The next section is the same exact information, but for a smaller plan called the benefit. 01:16:06
Plan By state statute, there are two plans. 01:16:13
That provide benefits for the sheriff's employees. 01:16:17
Merit Officers. 01:16:20
But they're funded through 1 appropriation. 01:16:22
So they just give you one line item that they need in the budgeting process to cover both of the programs. 01:16:24
The programs are separated again by state statute. 01:16:30
The benefit plan is a much smaller account and has smaller obligations. 01:16:35
If you turn to page 10. 01:16:40
It covers the same employees, of course. 01:16:42
There are no vesting requirements because it covers. 01:16:45
Disability. 01:16:48
Death and life insurance. 01:16:50
So these are really. 01:16:52
Things that are funded through. 01:16:54
Insurance products, so typically the costs are very controllable. 01:16:57
But there are some opportunities or enhancements. 01:17:02
In the event of some. 01:17:06
Circumstances for disabilities in particular. 01:17:08
We'll get to that in a moment. 01:17:12
Plan administrators saying Sheriff's Merit Board the number of members that are covered are the all of the 44 actives and there 01:17:13
are some people who have separated and are in payment status or. 01:17:19
Will be as as a result of being bested for the widow benefit. 01:17:26
What's the contribution rate to this program? It's a lot smaller, obviously, 4.9% of payroll. 01:17:32
Employees don't pay into this program. Their money goes into the larger program just by statutory design. 01:17:38
Annual covered payroll, same group of people, the 3.8 million. 01:17:45
This same covered employees. 01:17:49
On page 11, it shows. This is a much smaller portfolio, but it's showing the same information about. 01:17:52
How much is invested in equities, how much in fixed income and how much in cash? And you'll see that it's really very similar, 01:17:58
maybe not quite as much in equities, being a little bit more risky. This is a smaller account, less than $1,000,000. 01:18:06
Smaller obligations and yet. 01:18:15
Wanting to to be able to capture some of the. 01:18:18
Well, the gains out there by investing in equities, you can, you can really let your money earn money for you. 01:18:22
The additional information provided is that the funded ratio of this program is at 52%. 01:18:28
Less the assumed actuarial assumed rate of return is 6.25. 01:18:36
Just the same as the other and the investment. 01:18:43
Performance for that same time frame of 2024 was about 8.46%. 01:18:46
Not as high as the larger account. 01:18:52
Benefits paid out of this program. 01:18:55
Annually. 01:18:57
$84,200. 01:18:58
That's where. 01:19:02
Well, let's just go ahead and turn. 01:19:04
To the next page. 01:19:05
Page 12 The present value of those projected future benefits, what are the obligations? The obligations amount to about 1.8 01:19:08
million. 01:19:12
The service cost. 01:19:17
Again, is not service providers, but rather the cost of the insurance premiums that are paid every year. 01:19:19
And also in addition to that. 01:19:26
The possibility of another line of duty disability. 01:19:28
Taking place now, the actuaries have to look at the possibility that a portion of a person. 01:19:32
Can be disabled every year. 01:19:38
Not not likely to happen of course, but that's how they measure is that there are decrements used that it could happen. 01:19:40
The contribution? 01:19:48
For this program. 01:19:49
On 2025 was to be 241,000. 01:19:52
And 574th. 01:19:55
The county contribution matched it. 01:19:57
Just spot off. 01:20:00
That's because the actuary doesn't develop a range of contributions for this program. 01:20:02
Because it is very controlled with insurance policies that don't have a range of fluctuation. 01:20:07
It's pretty much $1.00 amount. This is what's required is the minimum. 01:20:13
And there is no unfunded obligation in terms of. 01:20:17
Paying it off. 01:20:21
I'd like like the other program has. 01:20:23
Total pension liability deducted as 1.48. The fiduciary net position is about 77, so you got about 700. 01:20:26
$1000 that is. 01:20:34
Unfunded, I guess one could say. So the funding percentage is at 52%. 01:20:37
Now the next page is. 01:20:43
Page 13 is the. 01:20:46
Same comparisons of what has been required and what has been paid. 01:20:48
And what you'll see is something that's a bit of an anomaly. 01:20:53
And you're not the only county that has had that. 01:20:56
With the smaller benefit plans. 01:20:59
And what the state? 01:21:02
Discovered was. 01:21:04
What is the reason why? 01:21:06
For 2021 and 22, the costs were really low and of course we paid them and then boom, they jumped up so high. 01:21:08
What happened? It was a significant event. 01:21:15
These are very small plans with very predictable costs. As I said, insurance premiums. 01:21:18
Until there's a disability that is deemed line of duty. 01:21:24
And when that happens, it's called a significant event because. 01:21:28
When that occurs, the benefit provisions that are part of the program say. 01:21:33
A benefit is awarded. 01:21:38
To a line of duty. 01:21:41
Disability. 01:21:42
Now, umm. 01:21:43
Again, 2023 is the first time that there was a line of duty disability that required an employee to separate employment. 01:21:44
Even though the plan's been around since the 80s. 01:21:52
So, you know, for a long time there was absolutely nothing. Yeah, by the grace of God, but. 01:21:55
This is what did happen. 01:21:59
Was the occurrence of this. 01:22:01
Resulted in. 01:22:03
An obligation from the fund that they hadn't. It hadn't been paid for, and that's not by anyones fault, it just hadn't. 01:22:05
Factored in, it hadn't happened and the actuaries said, well, here, now it's happened. 01:22:12
So you can see that during two thousand 2324 and 25. 01:22:17
The cost really spiked up. 01:22:22
And then is now beginning to trickle down as the performance for the investments exceed the expectations and all of these gains 01:22:24
are taking place, it's going to drive the cost back down. 01:22:29
But it did shift a big. 01:22:35
Unfunded obligation over to this plan. 01:22:37
Because of that. 01:22:40
Occurrence. 01:22:42
And if you turn to page 14, that's why page 14 looks like it does. 01:22:44
It looks much different than that historical status of the funded ratio we saw for the retirement. 01:22:49
Because this includes the five years. 01:22:56
Where everything was over 100% funded. It was just really not much happening here. 01:22:59
And then that one occurrence that resulted in. 01:23:05
An obligation. 01:23:09
Needing to be paid on an annual basis and so you can see that. 01:23:10
Large. 01:23:15
Umm, depression there that it went from 100% funded down to about 30% now. 01:23:17
Again. 01:23:22
I commented that. 01:23:23
50% was a threshold, or at least a floor on the funded percentage. 01:23:24
They do, and they wrote into the legislation that. 01:23:29
There are sequences of events for these smaller benefit plans, exactly like what happened to you folks here in Floyd County. 01:23:33
That will cause a. 01:23:41
Change in that. 01:23:44
And, umm. 01:23:45
That is a reasonable expectation to see that happen. It's not because something was an enhancement given to all the employees that 01:23:46
hasn't been paid for. 01:23:52
This is a disability benefit that could not have been anticipated. 01:23:57
And in fact, because it was line of duty, it's it needs to be paid. 01:24:01
So. 01:24:04
From 23, you see the tracking N moving N to being a higher funded percentage as it has steadily increased and you're staying right 01:24:05
on track so you guys don't. 01:24:10
Fall on to that list of. 01:24:16
You need to come in and talk to the General Assembly. Everything's good shape. 01:24:18
So, umm. 01:24:21
I've gone over an awful lot of material. 01:24:22
Up. Aren't you glad you got it? 01:24:25
This again is information that is contained in some pages that. 01:24:28
McCready and Keene every year sends to the auditor's office. 01:24:35
In a fashion as it's. 01:24:39
Got a copy in the back here to really help walk them through the software of. 01:24:41
What do you enter into gateway here and what do you enter into here? And what do you enter into here? 01:24:47
So that it is consistent and that we're thankful that they do that because it really does help. 01:24:52
But it's. 01:24:58
Not at all. Easily follow up. Easy to follow in a conversation. 01:24:59
So that's why we've put this into something that's a little bit more conversational or at least for presentation to you. 01:25:04
I can now hear if you have any questions. 01:25:11
So when I'm hearing the pension is solved with the. 01:25:16
For good shape, you're in good shape, OK. 01:25:18
These are not the numbers that are part of the budgeting process. 01:25:21
That's a whole separate human OK, this is a county from an accounting standard. 01:25:24
I understand. 01:25:31
Myself, OK. 01:25:34
I've got a question just to just for. 01:25:37
Verification. So when the. 01:25:39
When the investment earns more than the. 01:25:41
Assumed investment rate. 01:25:46
I assume that rolls over. 01:25:49
Into the balance. 01:25:50
In a different way than what you might expect. It's not because this is accounting. 01:25:52
That might be done as a dollar for dollar. 01:25:58
Credit like you had people here saying, well, that was leftover from the budget last year and I want to roll it over here and 01:26:01
spend it today $1.49 or something like that. 01:26:05
From the actual standpoint. 01:26:09
The actuary is thinking longer term and they want things to be as smooth as possible. 01:26:12
Because in your process of budgeting. 01:26:19
You do not have. 01:26:22
Big changes in one year. It was a great year. We had a lot of taxes and then the next year people didn't take their taxes, so we 01:26:23
don't have any money. 01:26:27
You don't want to see the peaks and valleys. 01:26:30
So they say, the actuary tries to smooth it all out. 01:26:33
So that it's a predictable percentage of payroll that. 01:26:36
Be something that. 01:26:40
Is is a lot easier for you to follow. 01:26:41
So rather than saying, Oh well, we had extra money, that means we've got a couple $100,000, we'll just put it in for next year. 01:26:44
They smooth it all out. 01:26:52
All gains and losses are spread out over five years. 01:26:54
And so it's called a smoothing method. 01:26:58
On the actuarial basis, so. 01:27:01
Does it help? Absolutely, but not on a direct dollar for dollar immediate. 01:27:03
So yes, indeed it does. 01:27:09
Any further questions? 01:27:18
Thank you very much. Thank you for the very detailed. 01:27:20
Show me some. 01:27:23
No. 01:27:25
Bring us home. Oh, you. 01:27:30
Thank you, Elaine. And while I'm here, I just want to give a couple of concluding comments. I know that was a long presentation, 01:27:31
but. 01:27:34
I'm here primarily along with my colleagues to underline the presentation that. 01:27:38
Elaine just made but also offer. 01:27:43
Some appreciation and some courage. 01:27:46
Since this board, the current. 01:27:50
Chairs mayor board was constituted now. 01:27:52
Almost three years ago. 01:27:54
Doesn't seem possible. 01:27:56
This body. 01:27:58
Has been thoughtful enough to fund. 01:27:59
Our pension and benefit plans. 01:28:02
At either the recommended or accelerated levels of funding. 01:28:04
I mean both of those are above the statutory minimum requirements. 01:28:08
So for that. 01:28:12
We are appreciative. 01:28:13
The encouragement comes from when. 01:28:15
2027. 01:28:18
Budget numbers come before this group. 01:28:19
That we hope. 01:28:22
A similar thought process goes to those numbers and that we get a similar. 01:28:23
Level. 01:28:27
As Elaine mentioned, and and and, she's not a political creature, but there's at least a couple. 01:28:29
Political creatures in this room tonight. I'm guessing that 80% number that you mentioned is the benchmark. 01:28:33
Some of you may recall this, but. 01:28:39
As somewhat of an acolyte of his, that was a number that came from Mitch Daniels a number of years ago. 01:28:42
That said, that's what we want to see targeted for these. 01:28:47
Public pension plans. 01:28:50
And we are well on our way. 01:28:52
Again, thanks to your thoughtfulness. 01:28:54
But the goal is to get there. 01:28:56
And all that does is benefit. 01:28:57
Us in our fellow taxpayers. 01:29:00
And you can think of it in this way, I guess we talked about this a little bit in our in our board meeting earlier. 01:29:03
It's a little bit like a mortgage situation. 01:29:08
When the pension is fully funded. 01:29:11
Your mortgage is paid off. 01:29:13
Now, that doesn't mean you don't have. 01:29:15
Ongoing expenses associated. 01:29:17
With your home or with this benefit plan or these benefit plans. 01:29:19
But the principle is satisfied. 01:29:23
And we still may have some things that need to. 01:29:25
Be funded to keep that 100% level. 01:29:28
Going could be market performance, it could be a handful of other categories. 01:29:30
But the goal is is to get there as quickly as we can. 01:29:34
And again, you guys have been thoughtful in the past to. 01:29:37
To accommodate that. And again, we just hope to continue with that thoughtfulness. 01:29:40
So thank you. 01:29:44
Thank you. 01:29:45
President Short, do you mind if I do my? 01:29:48
2 pages worth of items from here so that I have a microphone and can't scroll in. 01:29:50
Please and thank you. 01:29:55
A and so 10. 01:29:58
OK. 01:30:08
10A and 10D go hand in hand 10A. 01:30:09
Was a placeholder during the budget season to make sure that we did in fact budget for. 01:30:12
Proper rate and payment of a new GO bond if that is where the council went with it so. 01:30:19
Today on appropriate basically the placeholder in our original budget for 2026 and then? 01:30:24
It's going to be appropriate. 01:30:34
The actual amount that you needed to meet our our bond payment requirements for the new GO Bond. 01:30:35
So I would like to unappropriate $1,000,000 and appropriate. 01:30:43
462 to 41, that's four AMD if you could address them together. 01:30:48
10A and D. 01:30:54
You said. 01:30:57
So tent B is for 8127 thirty D. 01:31:02
Got you. 01:31:08
Sorry. 01:31:10
So 10A and D are what we're. 01:31:12
Discussing right now that go. 01:31:14
Hand in hand they go together. So. 01:31:16
OK. If we want to knockout A&D? 01:31:18
1st and come back to B. 01:31:22
I'll make a motion to approve. 01:31:25
10A and D. 01:31:26
D as in dog. 01:31:30
We have a motion and a second for 10A and D Any further questions? 01:31:32
All in favor say aye. 01:31:38
Aye, any opposed? 01:31:39
That carries B. 01:31:41
Tim B is appropriating the remaining funds in the Go 365 non reverting funds that we can actually. 01:31:43
What's it going to be used for? 01:31:51
That would be a question for commissioners. I'm covering this for severe world. That's the health. 01:31:53
Initiative, I think historically in the recent years, it's paid for the water that's been delivered to multiple offices. 01:31:58
To help keep us all hydrated since the majority of us don't have access to running water in our spaces. 01:32:06
Well, that's what it's used for. 01:32:13
Is there a motion for 10B? 01:32:18
Motion to approve. 01:32:21
Game B is there. 01:32:25
2nd. 01:32:28
I have a motion and a second for 10B. 01:32:29
Any questions? 01:32:31
I guess I wish I knew what it was going to be used for, but. 01:32:33
I guess it's 8000. 01:32:37
If I recall in the past, some of it was. 01:32:39
Pay for some of the. 01:32:43
Mail that material to county employees to remind them. Yeah. So I don't know if that's still goes to that or not, but. 01:32:44
We used to have the Humana grocery system, right? Yeah, yeah. This is literally just leftover from that program. 01:32:53
OK, any further discussion? 01:33:01
All in favor of 10 B say aye. 01:33:03
Aye, any opposed? 01:33:05
That carries. 01:33:07
10C is clean up from budget season and end of year rollover. 01:33:08
The council requested that I add $1,000,000 from the interest fund as miscellaneous income for the general fund for when we 01:33:13
submitted our budget to the state. 01:33:18
So this appropriates it to be able to transfer it into the general fund. So this $1,000,000 will lead to the. 01:33:24
Respond and go into the general fund. 01:33:30
Motion to approve Tennessee. 01:33:34
Second motion and 2nd for 10 C any interest fund is. 01:33:35
From. 01:33:40
Community Foundation, right? 01:33:41
No, that's earned that. The Treasurer is earned by investments. 01:33:42
OK, any further discussion? 01:33:48
All in favor of 10 C say aye. 01:33:52
Aye, any opposed? 01:33:54
That carries. 01:33:56
1080. 01:33:57
Is to appropriate the 2 lines for sending that the commissioners and Council will oversee on their portions of in bail bond. 01:34:00
To allow them to start. 01:34:09
Making approval of whatever they choose to do. 01:34:11
Again, just a reminder, nothing will be paid out of these lines without those bodies. 01:34:15
Civic approvals of those payments, expenses, accounts payable. However, you should choose to phrase it. 01:34:21
As an example. 01:34:29
If you grant $500,000 to the Sheriff's Department to utilize. 01:34:30
The sheriff will not be signing that claim for that payment. That will be a claim that processes through my office to that vendor 01:34:35
with approval. 01:34:39
From the Commissioners. 01:34:43
Motion to approve Tenney. 01:34:45
Second motion and 2nd for Tenney. Any further discussion? 01:34:47
Not happy about this, you all know that. 01:34:51
Right up in 8. 01:34:53
We had very specific line items that we could look at. 01:34:55
About where things were being spent and decided not to spend it. 01:34:59
On those things and now we're appropriating. 01:35:03
Money without specific line items? I don't get it. 01:35:07
I want to go ahead and appropriate this. I'll probably vote for it, but. 01:35:10
I'm not happy with the way it's being handled. 01:35:14
Not. Not at all. 01:35:17
We're just appropriating into a fund, not for specific. 01:35:19
We're appropriating the money to be spent. That's what appropriation means with our approval. 01:35:23
You can't be spent without our approval. 01:35:29
Any further discussion on 10 E? 01:35:31
All in favor say aye. 01:35:34
Aye, any opposed? 01:35:35
Aye, that carries. 01:35:36
This was before the commissioners at their last meeting. This is something that the opioid oversight committee. 01:35:41
As approved for the Floyd County Sheriff's Department for them to purchase crane. 01:35:48
House and trying to start out with supplies for a drug job. This is dedicated drug. 01:35:53
So it is $27,500. 01:36:00
That has been estimated as a cost for purchase of dog, training of dogs, training of officer of dog. 01:36:03
Bringing down here housing, providing medical care improve. 01:36:10
Move to approve tennis. 01:36:14
2nd we have a motion and 2nd for 10F. 01:36:18
It's going to be an ongoing. 01:36:21
Thing from yeah. 01:36:23
As if gonna be in his budget next year. 01:36:24
And this is not a new. 01:36:28
Officer No, this is a current officer getting a dog. Just the cattle name. 01:36:29
We do not have naming. You don't have any rises at all, no. 01:36:35
Oh, that one, he said, $1000. 01:36:38
You talk to the sheriff about that. 01:36:43
That's a good. 01:36:46
That is a great idea. 01:36:47
You know. 01:36:50
Once a day I got an idea. 01:36:51
They probably they. 01:36:53
Sponsorship, right, which contribute some money to get the NASCAR when it's all said. 01:36:55
Milk Bone. 01:37:00
Stickers on his desk. Can you put the CLLB logo on the side like the Duality Police Department? 01:37:02
Any further discussion on F? 01:37:09
All in favor say aye. Any opposed? 01:37:13
Carries 10G are miscellaneous previously approved contractual purchases by the Council in the unrestricted opioid funds that are 01:37:16
monitored by the Opioid Oversight Committee and this is an encumbrance to continue finishing paying those previously committed. 01:37:24
Contractual obligations that the council approved last year. 01:37:33
I would like I would like to have Steve weigh in on encumbrances in February. 01:37:38
For the previous year. 01:37:43
That there is no legislative deadline required for an encumbrance. There's not a legislative deadline for an encumbrance. 01:37:46
But umm. 01:37:53
I don't think you can. 01:37:54
Are we talking about reopening the 2025 budget? Is that what we're doing? I didn't think so. 01:37:55
Yeah, right. 01:38:00
So if we're not going to reopen a 2025 budget, it's. 01:38:01
I don't understand if you just Google. 01:38:04
This it says it's not. You should not do this. 01:38:07
I I don't understand why we wouldn't just reappropriate the money. 01:38:11
It's now sitting in a fund reappropriated. 01:38:15
I'm not going to argue with about it, with you about it is the councils decision. I can tell you there's no legislative deadline. 01:38:19
I can tell you I asked the FBI very specifically. 01:38:24
They recommend that it is done as soon as you can. With the amount of cleanup that was done in January, there were a few things 01:38:29
that fell through them. 01:38:33
The old and. 01:38:37
This is one of them, and I can tell you that there's at least another counties that are doing their encumbrances this month. 01:38:40
It's not appropriate. 01:38:49
To encumber money. 01:38:53
To a previous year. 01:38:54
It doesn't. In fact, not only is it not appropriate, it doesn't make sense. 01:38:56
All the conferences are filed with the deal yet. 01:39:02
If it was a contract, that was. 01:39:06
Signs are not paid out than it is appropriate. 01:39:08
But no, it has to be done before the end of the year. It's not done before the end of the year, then it is uncovered. 01:39:11
That is the definition of encumbrance. The definition of encumbrance is if the contract is valid at the end of the year and the 01:39:16
money's not spent. 01:39:20
Then you can encumber it. 01:39:24
And pay it out of the previous year's budget we have already closed out. 01:39:27
It's not part of the previous year's budget, it's encumbered onto the New Year's budget. 01:39:30
So appropriate. It's the same. It's the same thing. 01:39:36
OK. 01:39:41
I will not be in Cumberry. 01:39:44
Looking for a motion for 10G. 01:39:50
However you want to state it. 01:39:54
I'll make a motion to appropriate. 01:39:57
10G. 01:40:00
Was not advertised OK. 01:40:03
It gets filed after the fact of approval because it was part of a contractual expense from last year and this is specific to the 01:40:05
undertreated opioid funds. So these are contracts that are currently held with the Sheriff's Department primarily that are being 01:40:10
paid on. 01:40:15
This has nothing to do with any other encumbrance that this is just for those. 01:40:21
I'll make a motion to approve 10G as advertised. 01:40:26
2nd I have a motion and a second for 10 G Any further discussion? 01:40:28
All in favor say aye aye those opposed. 01:40:35
All right, that carries. 01:40:39
10H is an appropriation to cover a bond payment that had to go out of the first of the year and was not budgeted for. 01:40:44
Motion approved 10H. 01:40:57
2nd. 01:41:00
We have a motion and 2nd with 10H. 01:41:01
Can you unpack that a little more for me? I can. 01:41:04
And we received a claim from. 01:41:06
The Commissioner slash Operations Department to pay a bond that was due the end of January for $28,261.02. 01:41:09
And it was either go ahead and follow through with that payment and run right in that line and do your initial preparation. 01:41:18
In that bond that was actually created to cover those bond payments. 01:41:25
Or not pay it. 01:41:29
Incur a fee on behalf. 01:41:30
County get the appropriation and then hey. 01:41:32
OK. 01:41:35
Any. 01:41:38
Any further discussion on H? 01:41:42
All in favor say aye aye. 01:41:45
Any opposed that carries? 01:41:47
This is another encumbrance within the Public Safety Lit Fund to cover the contractual obligation of the purchase contract for the 01:41:51
ambulances that the commissioners entered into. 01:41:56
Last fall. 01:42:02
The deadline to back out without penalty was the 22nd of January and to my knowledge they did not back out. We have not received 01:42:06
any claims for this yet. 01:42:10
But because it was a signed contract. 01:42:15
That is held. 01:42:18
It can be encumbered into the new year. 01:42:20
This is a very important. 01:42:26
Thing that we're voting on here. 01:42:29
And in my opinion, it's much safer to make sure we get this right and appropriate it. 01:42:31
Rather than take the risk of encumbering it. 01:42:38
For no good reason. 01:42:42
Just appropriate the money. 01:42:44
Just appropriate the money to be paid out of that fine in 2026. 01:42:46
There's no good reason to income income of this. 01:42:51
I don't know of a good reason to do that. 01:42:55
I want this appropriated. 01:42:59
I think we need to go to do that so we make sure we buy the ambulances. 01:43:02
But to take the risk of encumbering this kind of money for something this important when it can just be appropriated. 01:43:07
Doesn't make sense to me. 01:43:16
What's the risk? Yes. The risk is that there goes the DLG after they come back and they deny it, they they reverse it, they do 01:43:18
something with that nature. 01:43:22
I googled. I googled this. 01:43:32
And I found. 01:43:34
That you and for local government. 01:43:36
You do not encumber in February. 01:43:40
For a previous year. 01:43:44
Encumbrance is just like accruals, you guys and you guys know what accrual is. 01:43:46
I would be happy to to say this so that I have it for future reference. 01:43:51
What now? 01:43:56
If you would send me that IC. 01:43:57
I would be happy it's not an IC. 01:43:59
It's just a Google that says. 01:44:02
You don't do that. 01:44:05
What we did look at the Indiana code too, and our. 01:44:08
I think our lawyer is suggesting that the safest way to do this. I think it's the safest I. 01:44:11
Tend to agree, I think the safest way to do it. 01:44:16
At the end of the day. 01:44:19
I put it on there as requested originally. 01:44:21
We will have to wait until March. 01:44:24
Which means that if Bill comes in. 01:44:27
It cannot be paid. 01:44:29
What happens then? 01:44:31
We shouldn't have, we shouldn't have done this. We put it, should have put it on here both ways. 01:44:32
If we didn't know. 01:44:37
If we were going to. 01:44:39
We don't know. 01:44:41
At the end of the day it's of the council decide. 01:44:43
That is correct. Which side? 01:44:47
Correct here. Well, this is, I mean it is going to go in front of the DLG app there you're going to approve it or they're not 01:44:48
going to approve it. 01:44:51
Yeah, and your opinion is? 01:44:55
I think the safest thing to do. 01:44:59
Is to appropriate the money. I think this is the safest thing to do. 01:45:01
Can't do it today. 01:45:06
Right. But then there's a problem that they've got a contract out there that's going to come doing payable. 01:45:08
Right. Or it may or may not be a problem. 01:45:13
Well, we have a meeting. We have a meeting next Friday. 01:45:15
Next Friday. 01:45:20
A joint meeting. 01:45:21
We can advertise it and we can. 01:45:22
Appropriate. We can appropriate the money. 01:45:24
Can we do that? Are we within that time for answer? 01:45:28
Hold on. 01:45:31
And if not, we just need to make a special. This is important. 01:45:33
It's very important. 01:45:37
OK. 01:45:38
Is it next Friday or is it the last Friday? Oh, it might be. 01:45:43
Right, next Friday. That's an absolute no. 01:45:48
Does anybody? I don't have my calendar. I left my phone. I think it's the 24th isn't it? 01:45:52
I think you're right. 01:45:59
It's not. Yeah. 24th and Tuesday it is. It's Tuesday at 4:00 PM, Yes, 4:00 PM, Yeah. 01:46:00
As long as I have it to. 01:46:07
The website by Friday, then yes. 01:46:10
Let's just do that. I just want to say yeah. 01:46:14
I've been doing this for a minute. 01:46:18
And you've been doing this longer than I have, and this is the first. 01:46:20
Discussion that I've had about. 01:46:25
Conferences, well, now we did encumber. We have encumbered things at the end of the year. We do it every year, right? 01:46:28
Yes. And they're usually from operations only because that's what accruals are. And this is just like an accrual. 01:46:36
In a accounting. I've done accounting for 40 years. Guys, here's the thing. 01:46:44
You did one one way. 01:46:51
You're going to do this one potentially. 01:46:53
The other way. 01:46:56
You're going to find out when the DLGS comes back. 01:46:57
It either approves it. 01:47:00
Or doesn't prove it. You'll find out. 01:47:02
Yes you can. 01:47:05
Yeah. Do I get to have a sign? Absolutely. They'll name the dog. I told you so. Yeah, naming ones. 01:47:08
Somebody tell the sheriff. 01:47:15
OK. 01:47:18
That's actually a great name for that kind of dog, actually. All right, So what do we do? So. 01:47:20
Point of order we. 01:47:27
Kind of jumped into discussion without with. 01:47:28
I don't think there were emotions on this. Were there? There is there was OK. 01:47:31
So if if you want to rescind, you can. If you want to table to the joint meeting, you can. 01:47:35
Whose motion was it? 01:47:41
There are kind of two. There was half a motion from Denise. There was a whole motion from you. 01:47:43
Hers was. 01:47:48
So not address that if yours was to go ahead and vote for it and it was seconded by Sam. 01:47:51
I did not make a motion. 01:47:56
I know, I know. I did. You want to rescind yours and you can redo it or somebody else can. 01:47:58
And we'll advertise it and it'll come back to the appropriations. But it's an encumbrance, all right. I might be table it. 01:48:06
2nd. 01:48:12
We have a motion a second to table it to the joint meeting on the 24th. 01:48:13
We're going to go by glitter. 01:48:18
Any further discussion? 01:48:23
All in favor of tabling say aye. 01:48:25
Aye, any opposed? 01:48:27
That cares. 01:48:29
10 J is a line transfer crossing categories to shore up a longevity line for the. 01:48:31
Second, full proposition in the surveyors office that they cover completely. 01:48:39
I would say did not hug it in a perfect amount for long time. 01:48:42
Washington approved 10 as advertised. 01:48:51
Second motion and 2nd for 10 J. Any further discussion? 01:48:55
All in favor say aye aye opposed. 01:49:00
That carries. 01:49:03
Tim pays an additional appropriation for the animal shelter contracts that did increase. We did not know about the entries until 01:49:04
after budgets were adopted and appropriated until and really until I requested the new contract in January from the Commissioners 01:49:11
Department. So it did increase annually by $35,260. 01:49:17
So we have to appropriate that to be able to pay. 01:49:25
Did they sign the contract? 01:49:29
OK. 01:49:32
Motion to approve 10K second. 01:49:33
Motion and 2nd for 10K. Any further discussion? 01:49:36
That's quite the total amount. 01:49:39
You have any idea? 01:49:41
I just want to point out it's still a lot less than we were paying. 01:49:43
$260 more than one. 01:49:46
My computer shut off. OK, well, we'll figure it out. It's it's half of what we. I just want to make a. 01:49:50
It's a lot less than we were paying. 01:49:56
Yes, but if you want the real number I will send you it's fine. It's fine, but it is on gateway. You want to go look. 01:50:00
We need to vote on that. 01:50:10
Yeah, I think we're done. Are we done with discussion on? 01:50:11
OK, all in favor say aye aye. 01:50:14
Any opposed? 01:50:18
That carries. 01:50:19
10 I is just appropriating into payment lines to cover the current EMS contracts for Highlander Fire and America. The money has 01:50:22
already been moved into that non reverting fund. It just needs to be. 01:50:27
Appropriated because that was addressed through budgets. 01:50:33
Motion to Approve 10. 01:50:36
L. 01:50:38
2nd. 01:50:40
We have a motion and 2nd for 10 L any further discussion? 01:50:42
All in favor say aye. 01:50:46
Aye, any opposed? 01:50:48
Vicariously. 01:50:50
The bodies received an e-mail from me at about 5:00. 01:50:51
I apologize for the delay and. 01:50:55
Dale has a hard copy of it. 01:50:57
But to. 01:51:01
For a legislative checkbox for both the 100 R and the annual financial report, both reports do have to be submitted to the council 01:51:01
just. 01:51:05
As an informative type of process, it just checks the box. 01:51:09
The 100 R is a report that tells you every individual who worked for the county and what they made, not their salary, what their 01:51:13
actual income. 01:51:17
Was, so it includes overtime. 01:51:22
It includes longevity. It includes. 01:51:24
Any extra pay that came through the payroll system and it is. 01:51:26
Five person and it names them. That is the 100 R It gets publicized in the newspaper, which it ran in January, and it gets posted 01:51:31
to public buildings. It's posted here and it's posted in the courthouse. 01:51:36
That is a statutory requirement and telling you about it and sending it to you is just a legislative checkbox. 01:51:42
So if you want to know who made what, feel free to go live. 01:51:49
It's there. 01:51:52
It's also filed on Gateway. 01:51:53
And it's fully loaded. 01:51:55
Only loading. 01:51:58
We're not allowed to emit names because it is by person and how much they earn. 01:51:59
It's not a salary ordinance. It is A100R. 01:52:05
So this you also have a copy of an unsubmitted. 01:52:11
Annual financial report, it's not submitted yet due to the fact that I do not have the feedback completed. Gloria and I are still 01:52:15
working on that, but that is not really applicable from finance to the county. That's just reporting specific for the federal 01:52:19
government in the state. 01:52:23
So it kind of pulls from the other categories, so. 01:52:28
Some things to note is that our capital asset value did increase by a little over more $2,000,000 between 24 and 25. So that's 01:52:31
exciting. 01:52:35
And that's because of the purchase of the two buildings. 01:52:40
No, it is not. Oh, The Chase is not technically owned by the county. It is owned by the building corporation. Oh. 01:52:43
OK. 01:52:51
In the health department, the health department is part of it. 01:52:53
OK. The health department was? 01:52:56
You have to also factor into depreciation in other places to catch that number, but we did increase by a little over more than 01:53:02
$2,000,000. 01:53:06
What about red wire? Where is that stuff? 01:53:11
Red wire does actually belong to the county and it is on that report. 01:53:14
Oh, so that's good. Last year because there was a massive question whether or not it belonged to RDA or RDP. 01:53:19
And the FBI. 01:53:25
Research that and I already. 01:53:27
A is a dumb authority. They have to remove it from their evaluation and we had added on to ours. 01:53:30
So it actually adjusted in 2024 report. 01:53:39
Oh, so that's not there? 01:53:44
$22 million increase because it went on. 01:53:46
2024. 01:53:49
So those are some things to note. 01:53:52
There's there's new debt listed. 01:53:56
You really want to go look at it. 01:53:59
We have 0. You know, we were able to remove the building authority as somebody that we were going to owe money to this year. 01:54:01
The 2026 Decision list release payments for the oncoming year and. 01:54:07
I was only. 01:54:11
I know that. 01:54:14
A tough time of the year and to get all that data together. 01:54:16
Thank you for all your hard work on that. You and Gloria, it's I know. 01:54:19
I've been there. 01:54:23
It's a lot amongst all of that. We're also doing WTS in 1099, assisting with 1095 out of HR and. 01:54:25
So yes, January and February are horrible. 01:54:33
They're they're tough, tough. 01:54:37
That this should be able to be submitted officially by the beginning of next week, Gloria, and I hope you think it's a TIFA backed 01:54:39
it down by the end of this week. 01:54:43
I will notify the board once the submission is submitted and feel free to go look at. 01:54:48
Very exciting. 01:54:52
It's like a baby. It's like a baby. 01:54:55
Anything else? 01:54:58
That's that's it. I will tell you, I know that sometimes there's discrepancies between what is. 01:55:02
Asked for as far as an appropriation was available in the fund. 01:55:06
I'm going to tell you flat out, if the department head asks me to to request $7900 and there's 7901 in there, I'm going to request 01:55:10
$7900 because I'm not going to babysit them or their money. 01:55:16
Copy that pair. 01:55:23
New business #11 transfer ordinance for tonight. 01:55:26
I make a motion to approve 11 AM. 01:55:30
2nd. 01:55:32
Motion Second Berlin. Any discussion? 01:55:33
All in favor say aye. 01:55:36
Any opposed? 01:55:38
That carries. I make a motion for 11B. 01:55:39
Second motion and 2nd, any discussion? 01:55:42
Sorry, sorry. 01:55:46
All in favor of 11 B say aye. Any opposed? 01:55:48
Aye, that carries. 01:55:52
Bargaining boards. 01:55:57
You're missing somebody. 01:55:59
You only appointed 2. You're supposed to appoint 3. 01:56:01
And this is for dispatch. 01:56:04
The Sheriff's Department bargaining unit, really, it's for all unit. 01:56:06
But there's who Who's up for marketing the shared? 01:56:10
Just corrections. 01:56:14
OK. 01:56:17
Corrections and we have. 01:56:19
We appointed 2 and we need 3. Yes. 01:56:21
Who did we apply for? 01:56:23
I am I think. 01:56:25
Danny. 01:56:28
I think it is right. 01:56:29
Yeah, I think you are. Yeah, you are. 01:56:31
It seems like what I have here. Lucky me. 01:56:36
Somebody else needs to volunteer. 01:56:40
Don't everybody speak at once. 01:56:44
Everybody's looking down. 01:56:46
I just want to pet the dog. 01:56:50
No. 01:56:54
Right, I think the dog comes to every bar at every session probably. I don't care. 01:56:56
I was going to say, Diana looks pretty like she could handle. They've already sent an introduction e-mail, they'll probably start 01:57:04
meeting. 01:57:08
Late second quarter and. 01:57:12
We usually. 01:57:17
Three or four times, depending on how. 01:57:19
Talks are going so. 01:57:22
I'm sure this year will be like 3 times, yeah. 01:57:27
Should be easy. 01:57:31
Easy. All right, I'll try it. I've never done it. 01:57:32
All right, so Dale, keep everybody OK with Dale. 01:57:36
Goodman. 01:57:39
We've added DM Back Shawl to the list. 01:57:43
Discussion of. 01:57:50
Advertising. 01:57:52
Newspaper versus state website. So new legislation no longer requires that we advertise additional appropriations to the limited 01:57:54
public of the newspaper that we can advertise for free on a budgetary website. We've taken steps to make it as accessible as 01:58:00
possible. Here is a link on the county primary website page. There is a link on the council website page. There's a legal and 01:58:06
auditors website page. 01:58:11
And notice was sent out from the auditor's office Facebook page with link and instructions. 01:58:18
So that the general populace has ease of access to just click a button and make them directly to the budgetary. 01:58:23
Website that shows the upcoming aggregate advisors for appropriations agree. 01:58:28
And you said free 3. 01:58:33
We don't have to pay for this service. Perfect. 01:58:35
And it's not limited to the 3000 subscribers. 01:58:37
Do you need a motion on that? 01:58:40
I I really think it needs to be in the paper in some form and if it. 01:58:42
Honestly, if it just if the paper just says. 01:58:47
The. 01:58:51
Additional appropriations for March are available. 01:58:53
Scan this QR code. 01:58:56
I I'm good with that. 01:58:58
But I really do think it needs to be in the paper somewhere. I just think it for transparency sake. 01:59:00
We talk and talk about transparency and I just think. 01:59:06
This is one way to be more transparent. 01:59:10
Whose decision is that? 01:59:12
At the end of the day, the Council decision, or is that? 01:59:14
It might be, Commissioner. 01:59:17
It's actually. 01:59:19
As long as I follow legislation for advertisements, I'm not in trouble. 01:59:21
Yeah, but Denise wanted to discussion. So we have a discussion. 01:59:26
Listen, that's my belief. 01:59:30
I think the reason why the legislature's changed that. 01:59:32
That is because the old statute read. 01:59:35
Shall be published in the. 01:59:37
Newspaper Record, where there's numerous counties that don't have any newspaper, Yeah. 01:59:39
Right. That's why the change description for newspapers has gone down dramatically. So it's not actually transparent or ease of 01:59:43
access anymore, whereas. 01:59:47
Even homeless people who have. 01:59:51
Cell phone have the Internet? Yeah. I don't think I picked the newspaper up in 15 years. 01:59:52
I mean it's just not everything is on your phone or. 01:59:57
It's up to you guys. I just, I support the paper too because I think there's a limited group of people that that's. 02:00:03
A main resource for them. When you say there's all this. 02:00:09
Internet and all this other access to people are pretty limited. They're they're old school and I think it's still something we 02:00:13
can provide. And I think it's the older generation, even older than us, even older than me. 02:00:19
Who do tend to get that paper and do look at this stuff? I don't know. I my just for example. 02:00:25
What did it cost to publish that? 02:00:32
2 1/2 pages. Oh yeah. 02:00:34
That was like 2 1/2 pages. Well, I know, but that the the the the. 02:00:36
The cost on average 3 to $4000 a year for our initial and I think that's well worth the transparency. 02:00:41
That's my opinion. 02:00:50
And maybe you could cut it down if you. 02:00:52
At that point. 02:00:55
Because only the people who buy the paper get to read that. 02:00:56
But it do you understand it is a limited group? 02:01:00
Like Jim said, and it is the I do so if the council wants to put some type of ordinance or resolution together that requires me. 02:01:03
To continue to publish in the newspaper. 02:01:12
Instead of just following the current legislation. 02:01:14
They're more than welcome to do so, but until then, I will save the tax dollars of Flint County and not spend. 02:01:17
On advertisement that is unnecessarily required. 02:01:23
Yeah, I think that was our. The attorney leaned over to me and said, I don't think it's your decision, but I understand you're 02:01:30
looking for. 02:01:33
Well, a little bit of this is a far discussion only. 02:01:37
It's 8:00, why can't we put it on the next month of agenda? 02:01:40
As a, you're going to have Steve write a resolution that requires me to put that. 02:01:44
Into place, because I'm telling you right now that is what will be required, Mr. Bagshaw. 02:01:50
Discussion here. So we're done. I don't care. 02:01:58
Thought we were just discussing. 02:02:01
We are in discussions I. 02:02:03
If I if I'm hearing correctly. 02:02:06
Notice of appropriations for our next meeting will be on the website only, unless we only for this one as well. 02:02:09
Look, we could have Steve put a resolution together, a very short resolution, and we'll take a vote on it. 02:02:21
You could do that. 02:02:27
Or we can vote now and not, well, there's nothing to vote on. 02:02:28
Nothing disappointing. I mean, well, we can take a consensus. You could do that. 02:02:32
How long does that data stay up there? 02:02:37
You know it's. 02:02:39
Pretty much forever. Like you could go back and see previous and you can't do that in a newspaper. Well, I think. 02:02:40
I think it's great that it's there. Don't get me wrong, I do. I think it's, it's, it's great. 02:02:46
OK, I'm just saying. 02:02:53
I do think for transparency sake it needs to be in the paper too. 02:02:55
I'm I'm fine with. 02:03:10
With this. 02:03:13
Procedure that the the state has granted us. 02:03:14
If anybody has. 02:03:16
Wants to take a consensus. 02:03:18
Paul, I'm fine with it going forward as is. 02:03:21
I'm fine with the going forward is this. 02:03:29
Then that's what we're gonna do. 02:03:34
We'll continue on unless we. 02:03:36
If the rules change, I promise I will change. 02:03:40
Is there anyone from the public that would like? 02:03:42
To provide any. 02:03:46
Or have any questions this evening? 02:03:49
I'm I'm proud of y'all for sticking around. 02:03:50
I'm glad at least one of those guys sticks, all right. 02:03:54
I would just like to make up just to comment. 02:03:59
I went to ASC conference last week. 02:04:01
And I heard the presentation here. 02:04:03
We in Ford Counterman. 02:04:06
Pretty good shape compared to other counties in our state. 02:04:08
I'll just make that state as far as pension. 02:04:11
As pants, you know, and just in general. 02:04:13
Relatively low. 02:04:18
Right compared to. 02:04:19
We have a lot of things. 02:04:21
That's good in Floyd County compared to other counties. There's a lot of counties worried. 02:04:23
A lot of counties are worried so. 02:04:27
You guys work hard, you take it seriously. 02:04:29
I moved to adjourn. How about that? 02:04:34
All in favor, we are adjourned. 02:04:36
Coma. Yes. 02:04:40