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Of the United States, of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and 00:00:02
justice for all. 00:00:07
All right. Thank you everyone for joining us on a busy agenda day. If you will, please silence any cell phones that you have with 00:00:13
you. And if you're going to be taking a call or texting extensively, please utilize the hallway. 00:00:21
So we are streaming today as well, I believe, is that correct? Suzanne went to make some copies, right? So we are being streamed 00:00:32
as well. Before proceeding, I wanted to seek approval of our 3/15/24 joint meeting minutes. 00:00:38
2nd, a motion, a second all in favor, aye. And also approval for our 4924 joint meeting minutes motion to approve. I have a motion 00:00:48
and a second all in favor. All right. 00:00:54
So our first item of new business this afternoon is a presentation from Wagner Irwin and she'll. 00:01:03
I hope I pronounced that correctly. 00:01:12
Stick to the initials if need be. W is and that is. 00:01:15
Presentation of materials on a benefit study that. 00:01:21
So we have a representation from Wisconsin today. 00:01:25
Yes, this is Addie Rooker. 00:01:31
OK. 00:01:35
And anyone else from your firm with us today? 00:01:37
No, its listening today. 00:01:43
OK. 00:01:45
Well. 00:01:46
We have a captive audience here and we are ready for you to begin the presentation. 00:01:48
OK. And I apologize the team's app is not working or I was planning to be on videos. I do apologize for that. 00:01:56
So we have a basically a summary of the benefit survey and analysis that we conducted with 14 counties that included Bartholomew, 00:02:05
Boone, Clark. 00:02:12
Grants, Hancock, Harrison, Howard, Jefferson, Kosciusko, Morgan County, Scott, Warwick, Washington and Wayne. So there you have 3. 00:02:19
Spreadsheet. 00:02:34
That summarized the paid time off the first spreadsheet does. 00:02:37
And it lists each county and then the paid leave time that they offer. If they offer PPO time then that is indicated in in hours. 00:02:43
And then the shaded sick leave and personal leave is shaded. So that means it's all covered under the PTO. 00:02:53
So it's listed out the the number of days that employers give them annually, and vacation or PTO time the Max number of days that 00:03:05
any employee can receive. 00:03:10
And during that time and then in sick leave, the Max number of days received or employed awarded to employees annually. 00:03:17
The Max number of days that can be accrued or capped. 00:03:27
And whether or not a county pays out the sick leave at termination of an employee resigned to retires. So we listed those 00:03:31
responses and then also for personal leave, the maximum number of days annually. 00:03:39
As well as number of paid holidays. 00:03:49
And then longevity, whether the county has longevity pay programs and whether or not they pay longevity to their elected 00:03:53
officials. 00:03:57
If I can just have you pause for one second, Gary, are we trying to pull this out for everybody? OK, All right. We don't have a 00:04:02
visual on that right now, so. 00:04:06
We're beginning to get one. 00:04:12
It's really small. 00:04:15
OK, we have that up in front of us now. 00:04:24
At least one page of the paid time off. 00:04:27
Yes. So that's the first spreadsheet. 00:04:31
And again, it summarized each response from the various counties that were surveyed. 00:04:35
On this page, if it's if a box is shaded in, it's because they have PTO time. So the sick leave or the personal days are included 00:04:42
in what we put under vacation leave. 00:04:48
Umm. And then we have several notes down at the bottom giving a little more specific information. 00:04:55
As to how that specific county applies the different policies, would you want me to walk you through those and explain or? 00:05:03
I wasn't sure how much detail you would like me to go into. 00:05:16
I would just ask a question. Art. 00:05:22
Is Floyd County an outlier in? 00:05:25
Any of these time off categories? 00:05:28
No, I think you're right there in the in the middle. For the most part in the memo, we kind of summarize. 00:05:35
So the average number of holidays that of the counties that were surveyed was 15. 00:05:44
Boy County provides 14. 00:05:50
In the private sector, according to the Bureau of Labor Statistics, the average number of paid holidays to employees is 8. So I 00:05:54
mean, compared to other counties, you're right there and with the average. 00:06:00
The holidays range from 11 to 19 days off for the counties that were surveyed. 00:06:08
A few of the counties have two more days than the usual because it's election year, so a lot of those counties will drop off the 00:06:14
two election days and non election years. 00:06:19
But these do reflect the 2024 holiday schedule. 00:06:26
And really as far as I mean. 00:06:30
The only really thing that stood out to me was that sick leave is paid out of termination under, you know, with that for employees 00:06:33
that were hired prior to 2022. But a few other counties do pay it out as well. But other than that, as far as the lead time, 00:06:41
nothing really stands out that is above and beyond what other counties are providing. 00:06:48
I think we should move on to the other schedules. I think we'll have more to talk about on on those. 00:06:58
OK, sure that that's just my does anyone have any questions on page one on PTO is presented. 00:07:04
All right. We're ready to move on then. Thank you. 00:07:12
OK. 00:07:16
All right, so the next spreadsheet should be. 00:07:18
The health insurance contributions. 00:07:22
So this one is a little more. 00:07:27
A little more tricky to follow, so I'll kind of walk you through a couple. 00:07:30
So as you know that looking and comparing benefits you can get in the weeds really quick. So we try to provide just the basic 00:07:35
snapshot comparison to other counties without digging too deep and getting lost. So we've provided collected information on. 00:07:43
As single plan and then a family plan and what that employee monthly contribution is for a single plan with the county's 00:07:52
contribution is for a single plan and then as far as a family plan, what the employee contribution is versus the county's 00:07:58
contribution. 00:08:03
So Floyd, Floyd County is listed there first. If a if the county has more than one plan, we have listed it below describing what 00:08:10
that plan is. 00:08:15
So for instance, Floyd provides 2 insurance options. 00:08:21
PPO plan and the high deductible health plan. So we've listed the PPO plan amount first. 00:08:26
And then the high deductible plan second. 00:08:33
Let's see there are wanted to point out a couple things. So for Hancock County. 00:08:42
They are listed twice and it is because they have two plan options. 00:08:50
A PPO plan and a health savings account plan. 00:08:57
And they have they provide their employees with three different tiers that they can choose from. And I couldn't fit all in one 00:09:01
line without causing great confusion and methane at the column. So the first line includes the PPO and it has. So the three 00:09:10
different plans are no participation plan being in their in their Wellness plan. 00:09:18
The second number that you will see is a smoke free plan that they chose that option. And then the third plan is they're doing the 00:09:28
Wellness and the smoke free. 00:09:33
And so then the second. 00:09:40
Row for them would be your health savings account and each of those plans with that cost for the employee and for the county. 00:09:43
The columns that have that are shaded. 00:09:54
For the county contribution for Clark and for Howard. 00:09:59
That those counties did not want to disclose their county contribution to us. So we have left those blanks. They did provide the 00:10:03
employee contribution, but they were not going to release the other information to us. 00:10:10
And. 00:10:18
Shaded information on the second line of Hancock is shaded on the right side just because we've already listed that information on 00:10:20
that first row. So the other columns on that page include the INPRS. So that's what used to be called PERF. This is the payment 00:10:28
for the employee, 3% contribution, whether the county is paying that 3% or the employees. So that's the question that was asked 00:10:36
and then the responses are there. So half the counties, half the county paying that portion. 00:10:44
With Clark County paying half of that 3% for the 1.5%. 00:10:53
Then we asked. 00:11:00
The counties if they had a deferred compensation plan, all of them said yes and then asking them if they if the county matched any 00:11:01
employee contribution and Floyd County was yes with 1750 per pay. 00:11:09
And then Scott County was the other yes response with a 6% match. 00:11:18
Would have a quick summary of what you're looking at and what questions do you have? 00:11:29
Any idea when Clark County began on the in PRS at 1.5%? 00:11:49
No, I do not. Fair enough. 00:12:00
Any questions? 00:12:07
I'm just curious, just like with the employee contributions for the PPO plan, did you do run any kind of average or anything of 00:12:09
what the other ones, I mean, we can see some of these, but. 00:12:14
Hard to draw a number out, but it it looks like we're a little bit lower than the norm is that? 00:12:20
Sound correct to you or not? 00:12:25
I didn't run an average since the plans are kind of set up a little bit differently. 00:12:29
Yeah, I could run those if that's just something that you would like to see. But I mean. 00:12:36
Overall it's, I mean the range you know ranges from zero for employee contribution for that's the lowest end, you know, all the 00:12:42
way looks like 215 dollars. 00:12:48
Umm as being the highest. So you're at $60.00 and $0.00 for the types of plans I think it's which is. 00:12:56
Really competitive. 00:13:05
Any other comments or questions? Also I guess when you look at it. 00:13:13
We really don't know the population size of the employees. I would have a bearing as well. You may have low. 00:13:18
Employee contribution, but you have high employees but. 00:13:27
I think that would also be helpful to give us some idea when the on population size of the employees or those. 00:13:30
Taken me to benefit. 00:13:36
Does that make sense? 00:13:38
Do you want the total number of full time employees or the number of employees that are on the health insurance? The number of 00:13:42
employees that are on health insurance? 00:13:45
I think that way you can, you can look at it and say, well, this they're high because of maybe low population or vice versa. But 00:13:50
I've been like possible. 00:13:54
To get the number of people that are only on a health plan. 00:13:58
I think that would be important too. 00:14:02
When we analyze it, I have a question and Michelle might be catching you completely off guard. So and I'm trying to find it here, 00:14:05
but. 00:14:09
What's the total cost to the county for healthcare for budgeting for 2020? 00:14:15
Four and do you know what that total cost? 00:14:23
We don't know what the total cost might be for 2024 for what the employee is paid, do we? 00:14:28
So I do not know the total cost of what employees are paying. I can tell you 3.7 million 3.7 is what has been budgeted for 2024, 00:14:35
but that is for only the county's portion. 00:14:42
Of course, right. So keep in mind that we're a self insured plan. So we have what the county pays and what the employee pays 00:14:51
against our actual cost. People going to the doctor, prescription drug costs that were anticipated to come in according to our 00:15:00
broker around 4.3, we could come in better and. 00:15:09
We could have a bad year, so that's why it's important that we carried over the dollars leftover from last year into 2024. 00:15:19
Did we do that already? I do not think that I didn't think we did. 00:15:30
You don't have any year to date numbers as far as how much we've paid out and how much. 00:15:40
County is paid versus how much the employee paid on a year to date basis. Do you we should have asked these questions because paid 00:15:48
out. 00:15:52
So Q1. 00:16:03
And keep in mind this is a rough number because medical claims and prescription drug. 00:16:06
Claims come back weekly but it was around 926,000. 00:16:12
OK. 00:16:19
And that's. 00:16:21
The county cost, but you don't have the employee costs what the employee paid out. That's just what the county has paid out. The 00:16:22
amount of money that has been put into the the fund that we pay all of that out of is 1.1 million. So at this point we are in the 00:16:28
positive. 00:16:35
So it's almost 1.21175. 00:16:46
I guess what I'm trying to get at is. Is there any way to give? 00:16:50
Us all the people in the in the audience to a understanding of how much the county pays on a percentage basis versus how much the. 00:16:57
Employee may pay. 00:17:10
And I don't think we have those numbers. 00:17:12
Kind of. 00:17:17
$60.00 for a month for PPO and then you have 72659. I guess you're right. I mean you are right. Is that what that is? 00:17:20
Right around 8.5, right? Yeah, right. You're right. Thank you. Thank you for pointing that out. I was looking at actual, but 00:17:29
you're looking at it right there. So I mean, yeah, just to give people in the audience and understanding that the county does pay 00:17:35
a significant amount. 00:17:42
Of the healthcare. 00:17:49
Cost and it's it's a big number for us to budget. 00:17:50
Yeah. 00:17:58
OK. Just bringing up a couple statistics. 00:18:07
Yeah, health insurance is going to be a hard one to. 00:18:12
Compare because you don't know what the other counties deductibles are, what their Max out of pocket is. 00:18:16
All of those kind of things play into it too. What is covered, What isn't covered. 00:18:23
Is it a good plan or? 00:18:28
A not good plan. So all of those kind of things can of course increase the price of your premiums. 00:18:30
And you don't know what they have. 00:18:38
So it's really kind of hard to compare. 00:18:41
Just based on a premium because you don't know what you're comparing to as far as the actual policy. 00:18:45
All right. And there's so many options that you just get lost in the weeds real quick. But I, I think he was Michelle. I know 00:18:53
she's brought in different brokers and trying to compare options for the county and I think which is the right route to to shop 00:19:00
around and make sure that the county is getting. 00:19:06
You know the best thing for you know the for the employee and and for the county to be cost effective. 00:19:14
I guess. 00:19:26
If they're on a high deductible plan too, but the minimum deductible that they offer is 10 grand. 00:19:27
That's 10 grand out of your pocket where ours is what, 25103 thousand? Something like that. 00:19:33
Right, 3000 so that's a huge difference of out of pocket in the end, even though your premiums might be considerably less. So 00:19:39
that's. 00:19:44
Kind of hard to compare. 00:19:50
Anything else on this particular? 00:19:53
All right, let's move forward please. 00:19:58
OK. 00:20:02
All right, the last spreadsheet. 00:20:04
Includes the survey on the life insurance, dental insurance and vision insurance. 00:20:07
So here for life insurance, we asked the counties if they offered a life insurance by the county. Who was provided and if it was? 00:20:13
Whether the county pays a portion of that insurance costs. 00:20:24
And then if yes, what amount that they provided and the life insurance coverage? So those are all listed. Again, Clark County did 00:20:27
not provide that information when we when we asked. So that's why that is shaded. 00:20:35
But all of the counties that said yes. 00:20:44
Did pay a portion of the cost of the life insurance except for Boone County. They offered it but it was at the employees full 00:20:48
cost. 00:20:52
And with dental insurance and the vision insurance, all the counties offered it and again. 00:20:58
Several of the counties did offer to pay a portion of the dental insurance. I believe that was see here. 7 counties reported 00:21:06
paying a portion of the insurance cost for the dental insurance and then six counties reported paying a portion of the insurance 00:21:13
cost for the vision insurance. 00:21:19
And there is a note there for Morgan County, they pay 100% of the dental and vision insurance cost if the employee is on the 00:21:27
County Medical plan. 00:21:31
So again, back to Denise's question from a few minutes ago. 00:21:46
We don't appear to be a. 00:21:50
An outlier. 00:21:52
High or low on any of the last two pages, either correct? 00:21:56
Correct. As far as one can compare the insurance plans, I understand that. 00:22:02
Okay. 00:22:09
Any questions on this particular? 00:22:12
All right, we're ready to move forward. 00:22:16
I didn't know if she had a summary sheet or a summation. I know that was. 00:22:18
The end of the spreadsheets, but. 00:22:30
Yes, we know the spreadsheet. I mean, so in the memo we had to kind of summarize the just kind of a. 00:22:33
Snapshot of some of the things and I hit on most of those points, I believe from the summary. So I mean, overall, I think, you 00:22:41
know, the Floyd County is very comparable. They're right in the middle of what the other counties are offering. Nothing really 00:22:49
stood out that was, you know, odd or unique to the county that other counties aren't providing. So again, I think it just comes 00:22:58
down to trying to find the best health insurance plan that is provides good coverage, but it's affordable for for the county. 00:23:07
I didn't notice any county to be an outlier. I think the most interesting slide to me was the. 00:23:17
The in PRS where it was roughly a 5050 breakdown with regards to who paid the 3% and then Clark County split in the middle, but I 00:23:24
didn't. 00:23:28
Really. See. 00:23:32
A dichotomy, really, in any of the other, I mean, everybody else seemed to be pretty much on. 00:23:34
Far with one another is that everybody elses take on that. 00:23:39
Within the range, yes. 00:23:43
OK, if you have no further summary. 00:23:47
And there's no general discussion forthcoming tonight. Will you be available or should we present any questions over the next week 00:23:51
or so through Michelle? 00:23:56
To kind of fine tune this with regards to number of employees, yeah. 00:24:01
I will see if we can work on finding that one question you had about the number of. 00:24:06
Employees on the health insurance plan, if you want me to pursue that, we can try to reach out and give out those numbers to add 00:24:13
to this. I think that'd be helpful. 00:24:17
And then, Michelle, can you maybe coordinate? 00:24:23
Emails between US and. 00:24:27
Wisconsin, and really, we should try to wrap this up within the next. 00:24:30
Seven business days, you know. 00:24:35
By the end of the month, have your questions in and then try to get that information back early, early May and then let's. 00:24:38
Sit down and see if there's any. 00:24:44
So we asked the question we had talked about. 00:24:47
Comments have said there's a huge savings if we do something with the benefits, I mean. 00:24:50
What kind of suggestion do we have here? I don't really see where we're right down the middle or we're not an outlier, but. 00:24:56
You know what? 00:25:02
What kind of suggestion do we have to? 00:25:03
To say that the only thing I would see that we could discuss would be doing something like Clark County has done with hitting 1 00:25:07
1/2 of the in PRS. But again. 00:25:12
I'm not entertaining that for anybody who already has a contract with us. It would be for new hires. 00:25:19
The Councilman. 00:25:26
I mean, there's been a discussion when you say. 00:25:28
Several $100,000 of benefits so. 00:25:31
Where is that here? 00:25:34
OK. Just want to ask the question. That's a valid question, I think. 00:25:38
Everybody needs a little bit of time to digest the data on that too, and then nothing very obvious there. 00:25:43
Thank you, John, for the question because I was going to ask, you know, what the next steps were here because we have the data 00:25:51
back. But you asked the question, you know, directed towards the Council and you know, I, I wasn't before and this confirms, you 00:25:57
know, my stance that I'm not for, you know. 00:26:02
Personally like for messing with or tweaking the benefits at this point in time. We've already done that in in the past. 00:26:09
And I don't see where it needs to go any further at this point. 00:26:19
And I know a couple years ago we had some what you called was. 00:26:25
Liabilities Unknown liabilities with people they had excess vacation days and. 00:26:31
PTL, whatever and we bought those people down and now we have a limit on that. So now we know what our our liabilities are. So 00:26:38
we've taken, we've done that. We've been very proactive on that. 00:26:44
Well, I would just bring up one more thing and that is we. 00:26:49
We're going to have a budget shortfall by the end of the year in our Perth because we had perf budget cut. So I mean we need to at 00:26:55
some point before we get to close probably in the budget time frame. 00:27:04
Have a. 00:27:14
Discussion about putting that budgeted amount back into the budget and go ahead and appropriate fully for our perf for this year. 00:27:17
We are not fully budgeted at this point. 00:27:24
So the numbers that we're going to look at from Baker Tilly don't have a fully budgeted perf budget in it. 00:27:32
I I would suggest we get that on the agenda sooner rather than later. 00:27:40
And put that back into the budget, unless we get the commissioners OK to do something different. 00:27:45
OK. I don't see that that. 00:27:53
Recommendation forthcoming, but I don't want to close the discussion down on this. 00:27:57
You know, we just got this data, we're going to get the number of employees that some of these other counties have under some of 00:28:03
these benefits and give everybody a chance to sleep on this for a day or two just in case some questions do come up. 00:28:08
But I think this is very helpful so. 00:28:15
My thanks to you and your group for putting this together. If there are no other questions at the moment, I think we'll move on. 00:28:19
All right, very good. Thank you very much. And let me know if you need anything else. All right, thank you. 00:28:27
Bye bye. 00:28:34
All right. And now we have. 00:28:36
Community Foundation, Thank you. 00:28:39
You do not look like Miss Spencer. Good evening. You've got very perceptive census. I'm not going to speed. Speed. Sorry. 00:28:41
Apologies. 00:28:45
And I'm representing Mayor of Institutional work, a long time investment consultant and advisor to the Community Foundation on 00:28:52
their pool funds and thus the advisor who works with him on the Floyd County fund at the Community Foundation. So thank you for 00:28:58
having me. I see a couple of familiar faces here. 00:29:05
It's been a while since I've been here, but certainly we're talking about other venues. But if I could have the next page of this 00:29:12
presentation. Just got a handful of slides. Suzanne, he wants the next page. 00:29:17
This is the whole. 00:29:27
Crux of what we're trying to do with your fund with $70 million that you. 00:29:29
Provided to the Community Foundation back at the end of 2016. And you see that first point there says we're trying to maintain the 00:29:34
purchasing power of Floyd County's endowed portfolio. And that just means that we've got to cover your distribution, right. So 00:29:42
your your annual policy amount that you pay out or that they pay out to Floyd County. There's an administrative fee through the 00:29:51
foundation charges, which is 0.13%. So 5% distribution policy, 1.13% administrative fee and then to maintain the purchasing power. 00:29:59
We've got to outperform inflation and so if you add those three things together, that's sort of our long term target that the 00:30:08
Community Foundation has to provide you with in order to maintain the purchasing power of those assets. 00:30:14
And the next page will show you just the actual asset allocation on the left hand side of this page. And we've, you know, got a 00:30:21
diversified portfolio. We've got large cap stocks, mid cap stocks, small cap stocks, international stocks, bonds, cash, but all 00:30:27
public securities. So everything's marked to mark. It's a very easy to sell, very easy to understand the value, the overall 00:30:34
portfolio targets are on the right hand side of the page for all those asset classes, but generally speaking. 00:30:41
Portfolio is allocated 70% to equity securities. 00:30:49
And 30% to fixed income cash. 00:30:53
With the idea that over long periods of time, growing 20 year periods, we'll be able to maintain that purchasing power of your 00:30:56
dollars. You'll see that there in the light blue at the top of the page, the Community Foundations Pool Fund is about $127 00:31:03
million. Lloyd Counties Fund, which is part of that, is $82,000,000 as of the end of March. 00:31:10
The next page got a lot of numbers here and I apologize kind of give you. 00:31:18
All of the pertinent dollars you can see. 00:31:23
All of those blue bars there, that's the Community Foundation of Southern Indiana's investment returns in the Floyd County funds 00:31:26
returns are exactly the same and those are net of investment fees. And if you look at Q 1/20/24, that just means the first quarter 00:31:34
of 2024. So through March 31st portfolio is at 5.2%. You see those maroon bars there, that's our passive index are basically 00:31:42
looking at the market at 7030 and saying well, how are we doing relative to that? And that's a, that's a very. 00:31:50
You know, approximate sort of measurement, kind of measurement to kind of measure ourselves against over the long term and 00:31:58
certainly the short term as well. 00:32:01
And you can see for Q1 and 2024 about 2/10 of a percent behind in the first quarter by two relative to five, four for the past 12 00:32:04
months There are, you know, the year's been particularly good at 16°. We're a little behind the benchmark. That's not unusual. 00:32:11
This portfolio does have a little bit of defense built into it. The markets do really well like they have over the past 12 months. 00:32:18
Probably going to trade a little bit when markets get tough, probably get that back. 00:32:25
When you go all the way up to that that. 00:32:32
Column that says FCF inception that since the Floyd County Fund has been at the Community Foundation. 00:32:34
And so you and that's seven and a quarter years. 00:32:41
So over that period of time. 00:32:44
The pool fund and your fund are compounded at 8.7% net of all investment management fees. 00:32:48
The the passive benchmark or the the market, if you will, is compounded AT-84. 00:32:56
That green column there that I failed to talk about before I got to here. 00:33:03
That's what I was speaking to in the first slide. 00:33:08
That's your distribution rate of 5%. 00:33:11
Your .13% that you pay to the Community Foundation to oversee the assets. 00:33:14
And then whatever inflation is, which is not known until it's in the rearview mirror. 00:33:20
So if you think about over that period of time since that's 8.9%. 00:33:25
That means inflation has been about 3/8. 00:33:31
Page 4, this just shows you your dollars and cents in from the from the late 2016, late December 2016 when you first put 00:34:08
established the fund at the Community Foundation. That's $70 million. So you'll see in that 2016 in the upper left hand side of 00:34:14
the page. 00:34:21
So you didn't have any money. It's 70 million in no withdrawals, no net investment change now there was 70 million at the end of 00:34:28
2016. 00:34:32
But as we invested in funds in 2017, you can see. 00:34:36
Getting some movement, right, we're getting withdrawals. And so you see in 2017, three and a half million dollars out, but we made 00:34:40
$5.1 million in gains. So at the end of 2017, your fund was valued at $71.6 million truck. And so you see as we've gone through 00:34:47
time, we've had a number of years where we've had you know. 00:34:54
10 million plus in investment gains. We've got one year where we had $16 million of mark to market losses. What do I mean when I 00:35:02
say mark to market? 00:35:07
We didn't sell anything at a loss. 00:35:12
We just had securities that were publicly valued. They were valued at this at the beginning of 2022. At the end of 22, they were 00:35:14
valued at that. So they've gone down and back. And then when you look at 2023, you see we got $11.2 million of that $16 million 00:35:20
back. 00:35:25
And then in 2024 in the first quarter gotten another full minute. 00:35:31
A cumulative column there is really sort of the key column we think, which is you started with that $70 million contribution. Over 00:35:35
the last seven years you've taken out $25 million. 00:35:41
At about 3 1/2 to $4 million a year each year and it's been fairly steady because we we smooth those out by looking at several 00:35:49
years of value to come up with a valuation that we apply your 5% to. And then over that 7 1/4 years you've made $38 million. 00:35:57
So you've spent about 36% of the original? 00:36:06
Gift fund that you set up, you've earned 54% on it. And so at the end of the day, you've spent $25 million in your budget and 00:36:10
whatever other needs you had that you use that money for and you've got $82.7 million and it's really close to purchasing the same 00:36:18
amount of goods and services that you had in 2016 when you had $70 million. 00:36:26
So thus far. 00:36:34
We're pretty much right on schedule where we would. 00:36:36
I think we would be over like a 20 year period. So gotten off to a pretty good start. Had one really poor year in markets in 2022, 00:36:39
but generally things have been pretty good, earning almost eight and a half, 8.7% that's just there. 00:36:46
Those are all the formal remarks that I have for you, but I'm more than happy to answer any questions that any of you might have. 00:36:55
Let me ask the question. 00:37:03
And this is something I. 00:37:05
Thought about this afternoon. We're going to talk about EMS here shortly. 00:37:07
And how to pay for it, What? That's what that amount's going to be on an annual basis. For how many years, we don't know, but it's 00:37:11
going to be. 00:37:14
You know, anywhere from 800,000 up to 1.5 million. 00:37:18
We've had all kinds of discussions talking about we had the Legacy Foundation and they have a granting, they have a granting, and 00:37:23
so we talked about it. I think they do. 00:37:27
What is percentage 5%? 00:37:33
But they don't grant all that. Maybe taking, maybe asking for a portion of that, OK. 00:37:36
We've had discussion about maybe. 00:37:41
Maybe taking some of the principle out of the legacy foundation I we got about, I mean you may have any, but just out of one silo, 00:37:45
OK. 00:37:49
So there's been all kind of discussion and I have the operating agreement here in front of me and right now. 00:37:53
We we take out 5%. 00:38:00
OK. And is that is that capped per the operating agreement? 00:38:03
And it is possible take out more if we can, if we. 00:38:10
If we change the operating agreement. 00:38:14
Well, I'm not an expert on your operating agreement. Up to now, all we've done is said, OK, kind of operating under this up to 5%. 00:38:17
So I don't know if any other representatives of the Community Foundation have an idea as to what the operating and I have it right 00:38:28
here. I'm not trying to if you want to copy. 00:38:32
Yeah. 00:38:37
Right. 00:38:41
Yeah. But then that we can change the operating agreement with. 00:38:46
Consensus of the. 00:38:52
Community of the council and commissioners. And that's true and I'll read it right here. Modification operating agreement. This 00:38:55
operate agreement may be supplemented, amended or modified only by a joint resolution of the Floyd County government and approval 00:39:01
by the foundation. No supplement amendment or modification supper agreement shall be binding unless it is in writing approved by 00:39:08
the joint resolution the Floyd County government and approved by the Foundation signed by both parties. 00:39:15
Well, and kind of, John, I'm sorry, I don't represent the Community Foundation in terms of what they do or would do or could do or 00:39:56
would want to do with respect to an agreement like that. 00:40:02
I guess I would, I would look at it and say. 00:40:09
You know, 5 and 1/4. 00:40:13
Or 5.13% over inflation makes it that. 00:40:16
You got to take a good deal more equity volatility to try to earn that over time. 00:40:22
So what, what the Community Foundation would be more likely do if they had a fund that was had a sizable amount of spending over 00:40:28
and above that 5.13%, we'd have to think about what do we do we wall that off? Do we invest it at a more aggressive rate, which of 00:40:37
course we invested more aggressive rate than the amount that's paid off of it year to year gets more volatile. So you know, so. 00:40:46
I just want to fill that out there. 00:40:56
Some level with those. All right. Well, in the interest of time, I'll redirect back to any other questions at this point on 00:40:59
today's presentation. 00:41:02
I think it's fun. 00:41:07
I just think it's important to note that there's some probably some legal challenges with going above the 5%. I think there's some 00:41:09
statutes and things that might be governing that, but we might be able to get into a different situation of asking for some money 00:41:15
out of the out of the principal instead of the spend rate. 00:41:21
That says kind of generally speaking, if you're spending more than 7% in a year, we're going to deem that that's. 00:41:29
Not particularly prudent. And so that's sort of where you are, but you didn't suggest spending more than that. So I wasn't buying 00:41:38
that, but I'm just trying to. 00:41:43
Is that what they? 00:41:48
Rules are 7%. I thought they were fine. Well, 5% is the general guidance, but you could go up to seven, but if you're over 7, then 00:41:50
they kind of, you know, deemed that you're not being particularly prudent with your investments. So Steve took a quick look at 00:41:57
this just while we were sitting here just because John brought this up. And can you weigh in, Steve, for a minute? 00:42:04
I took a quick look at it and it does look like he did. A statute limits it to 5%. 00:42:14
Now that's a 2 minute look, but what did the statute that's referenced in the originating ordinance? 00:42:19
It still looks like it's limited to 5% in Indiana. 00:42:25
And Steve is just one other question to close the loop on this with what John read it said and approval from the Foundation. 00:42:30
He says he's not the gentleman to give that approval. So who actually is at the board of directors of the foundation that would 00:42:38
have to sign off on this? I believe they'd have to vote on it, yeah. 00:42:42
OK. Thank you. Thank you. Thank you. 00:42:49
Thank you. 00:42:52
All right. We have representatives from, I just take 5 seconds to point out that I think it's important to note that $70 million 00:42:54
went in, in 2016. It, it now is worth 82,000,000 and we've had appropriations over 25,000,000. I thought, I just think it's 00:43:01
important to, to emphasize that that was a good decision at the time and it yielded a great return. It still yields a great return 00:43:09
for us. And I'll just go one step further. I mean this. 00:43:17
The yield on this this 3 1/2 to $4 million a year. 00:43:25
Has covered shortfalls in the budget for the last seven years. 00:43:29
It has kept us from raising taxes for several years. It really did. It really did OK. 00:43:36
Baker Tilly, who is here? 00:43:45
Work. Is this OK? They're on teams as well, okay. 00:43:48
Paige, we are ready, OK? And your video is working good. 00:43:51
All right, so for everyone here, this is Baker Tilly, our new financial advising team, who's going to be giving us a briefing on. 00:43:56
Queries that we put forward. Danny, do you want to? 00:44:04
Specifically, get into what was asked of Baker Tilly to present today. Yeah, we just. 00:44:07
We just asked for projections for the end of this year and then out through. 00:44:13
2025 and I emailed that information out earlier today. 00:44:18
And then Paige is going to summarize for us and. 00:44:25
Answer any questions that we may have. 00:44:29
Yes, thank you and I am sharing the report. 00:44:34
So first of all, I will be quick. I just want you to know that this is very preliminary information. We're still working through a 00:44:39
couple of things. 00:44:43
Per the timeline, we were going to have the draft report to you this week and and we're still planning on doing that hopefully by 00:44:49
the end of this week. 00:44:53
And then next week, we wanted to meet with you to walk through the draft and kind of tie up any Moose ends and we've got some 00:44:58
questions we want to ask. But today I just have a very brief summary of 2024 and 2025. Before I get into that, and I know I don't 00:45:06
have very much time, so I'll go quickly before I get into that, just wanted to let you know that for 2024, I mean for 2025, we're 00:45:13
expecting a 4% increase to your maximum levy. 00:45:21
4%, unfortunately for legislation at least for 2025. So even if the growth factor calculates out to be 5%, you're only, you're not 00:45:29
going to get anything more than 4%. So what does that mean to the county? It means an increase to your normal. 00:45:37
An increase to your normal maximum levy of about 381,000. So that's not very much for a budget of your size, but that's what that 00:45:47
equates to. You will be in the second year of the phase end for your commune capital Development Fund. So you'll get another 00:45:55
approximately 700,000 for that. So between the both of those, you're looking at about a million, about $1.1 million total increase 00:46:03
in your property tax and that's really your primary revenue source. 00:46:10
A piece of good news is that your circuit breaker credits have gone down in 2024. We do have those actuals now. 00:46:19
So in 2023, you had about 511,000 of property tax you did not collect because of circuit breaker. That was about 4.7% of your 00:46:28
levy. That has gone down now to 493,000, which is about 4% of your levy. So that's a piece of good news. Generally we see those 00:46:36
things going up. So that's actually gone down. I think that's has a little bit to do with your increase in that assessed value. So 00:46:44
now I'm going to talk about the schedules, so. 00:46:52
This first schedule is 2024 and it's, it's a very simple schedule. It's showing the beginning cash balances as of January 1st, 00:47:00
2024. I know that says estimated, but these are actual for 2024 of each of your major operating funds. It shows the estimated 00:47:08
receipts of the green and then the budgeted disbursements. And we know that you did reduce your budget and there were some 00:47:15
reallocations to. 00:47:22
Lit, judicial and things of that nature. So we kind of want to work through those to make sure those disbursements aren't going to 00:47:30
come back to general. 00:47:34
And we kind of want to work through a little bit more of the detail on your receipts. But as it stands now, it looks like you will 00:47:38
understand your receipts by about 3.1 million. So if you need to do additional appropriations, there appears to be room to do 00:47:45
that. There's, there's a problem you're going to, there's a problem with the schedule already. So I the, the amount that you have 00:47:52
in the county general, I believe does not include the amount that would have to be distributed to the employee benefit fund in 00:47:59
order to which isn't on here at all. 00:48:07
And did you take that into account? 00:48:14
So since we've been offended. 00:48:18
In the cash flows, yes, it's just not included on the schedule. The what we have included here are just the budgeted 00:48:22
disbursements. So if that wasn't budgeted, it's not included here, but it will be included on the cash flow, what was that 00:48:28
budgeted because this was the budget that was presented to us. This just doesn't look right. 00:48:35
OK, well we could, we could take another look at it could be OK, but it looks like the almost the exact amount that needs to go. 00:48:43
To the employee benefit fund to cover. 00:48:50
Health insurance and life insurance and Perth. So we can definitely take a look at it. OK. So I wouldn't take that as yeah. 00:48:54
I don't want to get into a discussion about. 00:49:06
Funding the based on this, based on this schedule, because there's it looks to have some things that need to be vetted a little 00:49:10
further. OK, that that's all I'm saying. That's why we need, that's why we need to meet with you. And I did provide some dates 00:49:17
that were available next week. So we're hoping that we can get I think that would be very bad. 00:49:25
Oh absolutely, yes we would. We would not. 00:49:34
Finalize this draft until we got a chance to meet with you. So again very preliminary, but I think All in all without going 00:49:38
through each one of these, most of your funds are are relatively healthy. You are using some cash reserves out of your seat at 00:49:46
fund. For example, you know your the cash balance at the end of the year is projected at 45,000 which is only 1% cash reserve. You 00:49:53
know we would typically say in a major fund like that you want to have cash reserves of at least 15%. 00:50:01
So, so that one might be a little bit of a concern if we go down to. 00:50:09
I think the park, yeah, the park gun was the other one that that I might have had a little bit of concern with because it's only 00:50:17
at 9% at the end of the year, which is 82,000 cash reserve and it's utilizing about $95,000 of cash this year. If, if the whole 00:50:23
budget is spent. And I, I don't know that to be a fact. So that one is something I want to take a look at for 2025 budget more 00:50:29
closely. 00:50:36
The LID correctional facilities budget right now actually exceeds the revenue plus the cash reserves that that we think that 00:50:43
you're going to get this year. So that one as it stands now it the budget is not funded and maybe you already know that, but 00:50:50
that's something I want to get into more detail when we when we meet with you in person. 00:50:57
But other than that, again, not going into a whole lot of detail, your funds really look like they're in pretty good shape. 00:51:05
So moving on to 2025, then again we're still working through the receipts. I need to get a little more information for the general 00:51:12
fund specifically, but the other funds, I think we're in pretty good shape as far as the receipts are concerned. Again, the funds 00:51:19
I think that kind of give me a little bit of concern would be. 00:51:26
For sure the parks bond and also that lit Correctional Facility, I think those two funds. 00:51:34
And probably the judicial LED as well might be a little bit overextended. But again, we can work through some of those items when 00:51:44
we meet with you to go through more of a detail. I think it's going to take about an hour to an hour and a half to really go 00:51:51
through this and, and get our questions answered and have a discussion about some of the the details of of your funds. But again, 00:51:58
this is just a summary. It does not cover everything that's in your comprehensive financial plan. 00:52:05
So what questions do you have for me right now? 00:52:13
Why? Notice even the general funds balances looks conservative higher too. Is that maybe because that's including our CARES Act? 00:52:18
Funds in with that as well. 00:52:27
I think what that is and again we've kind of had some questions going back and forth today with your auditor, but we also want to 00:52:30
ask you some questions. Part of it has to do with the the. 00:52:35
The care of prisoners or the maintenance of prisoners reimbursements that you get, we have included it in the revenue, but I don't 00:52:42
think that the county typically does include it because it is a reimbursement and it's not guaranteed. 00:52:49
So I think that's kind of inflating the number of it because I do have it included here just because I was looking at historically 00:52:56
what you've received and it looked like it might carry on. But I think that's a discussion that we need to have. We might be 00:53:01
overstating the receipts there. So that's part of the issue. 00:53:07
The CARES Act money, you have some monies leftover or it helped free up some monies that you could then transfer to Rainy Day, 00:53:14
which you did do that and we would have recommended that. So I think that was a good a good choice. So yeah, again, we, we fully 00:53:20
need to look into some of these a little bit further and get some more information from you. And that's really why we kind of put 00:53:26
together a draft and then come and meet with you face to face so that we can really get into the details. And I know we didn't 00:53:33
have time to do that tonight. 00:53:39
So hopefully you know sometime next week we can, we can meet with you. 00:53:46
Yeah, I have actually emailed some dates, but yeah, let me just pull up my calendar. 00:53:53
Good. It might be better if we do it here. I think in the interest of time, why don't we just go back to the e-mail on that? 00:53:58
Hey, Paige, I've got a quick question. This is John Shellenberger. 00:54:06
You mentioned increase your property tax 1.1 million. Is that, is that across the board for all entities or does that include New 00:54:09
Albany and the towns or is it 1.1 million is that is that strictly for Floyd County? 00:54:17
That's just for the Floyd County unit. So 381,000 of that 1.1 million is your normal maximum levy growth that has to be spread out 00:54:26
between general health reassessment, et cetera. So again, that's why I said that's not very much because you're having to spread 00:54:32
that over. 00:54:38
Few funds the other part of it, the 700 and roughly 7000 of that is because you established acute capital Development Fund and 00:54:44
right now 2024 year in year one, you face that in over 2 years. So once we get to 2025 you're going to basically get another 00:54:51
700,000 and then it's going to level out. So you know that 700,000 can only be used for capital and pervas and things of that 00:54:59
nature but. 00:55:06
It does help your other funds because you can shift some capital costs from your other funds into that human capital Development 00:55:14
Fund. OK, thank you. 00:55:18
That measure up to those cash balances. So we really need to do some work on this. But yeah, this needs some work. So please don't 00:55:57
take these numbers and run out. They're not they're not, I don't believe completely accurate and it you know, page for the thank 00:56:04
you for putting this together. But I think we do need to sit down and go through some things. 00:56:10
Yeah, absolutely. OK. 00:56:18
Anything else at the moment? 00:56:21
Thank you. 00:56:24
All right, you guys can. 00:56:26
I might need some guidance from our parliamentarian on this, so we had a request to add a brief discussion on the Commissioners 00:56:29
meeting, which we can do by unanimous consent on an agenda. 00:56:36
But I don't know what the council's. 00:56:45
Proceedings are referring to the Southern Indiana Transport System. 00:56:48
I think it would be about a 5 minute. 00:56:58
Discussion and I'd like to have it here if the council is willing to do so, so that we can have more open in time on the EMS 00:57:04
discussion on that so. 00:57:09
With regards to this, this is a program for transport and it was presented to us at our last Commissioners meeting. 00:57:15
That particular entity. 00:57:25
One of the commissioners to sign off on a grant. 00:57:27
Request, but it would obligate us to fund for $20,000, which we did fund that last year for $20,000. 00:57:32
John thought that it might be best to try to bring that money out of riverboat funds, which is why it needs to come before you. 00:57:42
Also, John, if you can give us a little bit of background. We did. We're not going to have a formal presentation on this tonight. 00:57:49
Presentation. We had the 20,000 already identified for 2024. Am I incorrect in that, in that statement? 00:57:57
He identified a fund for which it could come out of in 2024, right. And what I was looking at for 2025 is. 00:58:06
Is the riverboat. 00:58:14
That that was my intent of the of the e-mail. 00:58:17
OK. If we had the funding already identified for 2024 and let's say it looks at, look at it for Riverboat for 2025. 00:58:21
OK, so if that's the case, I don't think we need the Council's input on that tonight and rather than take your all time with that. 00:58:29
Perhaps after? 00:58:38
Our joint meeting has ended. We can meet for. 00:58:40
An additional few minutes to see whether or not we wish to. 00:58:44
Sign that agreement for 2024 or not. 00:58:47
I hope it would be out of. 00:58:51
Out of order for us to take a boat now to do that. 00:58:54
Up here and I'm just, would that be out of order to do that? We could. I just want to make sure that the way that I read Don's 00:58:57
e-mail was that he had identified money for 2024. 00:59:03
Jason, you had some thoughts or yeah, I was scheduled. The numbers have received that we of the calls that were made last year and 00:59:12
it looks very low in comparison to some of the other counties. And you know I also say that it looks like we have a lot of fiscal 00:59:19
things on our plate to kind of dive through. I think we need to keep some money open for that so. 00:59:25
OK. And. 00:59:33
When is our next regularly scheduled commissioner meeting? 00:59:36
Another first Tuesday in April, 2 weeks from today. 00:59:40
Monday the first, Yeah, unless we have another special meeting. 00:59:45
Before the end of the month, which we may likely do. 00:59:50
The Six. 00:59:53
And you're always deadline for the grant is 1. 00:59:55
First week of May. 01:00:01
Very briefly, yes. 01:00:05
Ridership and other. 01:00:08
Harrison County started in rural public transportation in 2000. 01:00:10
Washington and Crawford were added on in 2001 and Scott County. 01:00:15
Then in 2002, and we had approached Floyd County government a couple of times and it was not successful in Floyd County. But then 01:00:19
we worked with Don Lop and one of the preceding commissioners for a lengthy period of time to get things going in Floyd County. 01:00:28
And this was our first year of rural public transportation in Floyd County. Starting with Zero didn't have vehicles. 01:00:36
Didn't have drivers and we also, of course, are doing demand response urban to urban transportation and that has a lot higher 01:00:45
ridership. But you know, this was all started from scratch. The other counties were all into it for close to 25 years. 01:00:54
OK, I. 01:01:04
But I'm willing to go forward with the vote for 2024, but it has to be with the provision that. 01:01:06
We are correct that Don had identified those, the monies that were available, which was my understanding as well, but in no way 01:01:14
shape. 01:01:18
No, Sir, I'm sorry in no way, shape or form take this as a green light for 2025. It's going to have to be discussed again and next 01:01:23
year please give us a little bit more lead time. We had, we made a concession to have this meeting today for this, but but please 01:01:31
try to bring it to our attention. 01:01:38
6-8 weeks in advance of that. 01:01:46
We were kind of caught off guard that we were on that that rider for this grant without. 01:01:51
Knowing that we had funding in place for this year, I just said one thing very briefly, OK, and that is that. 01:01:57
2024. 01:02:04
Not too worried about right now. 01:02:07
Because we've already been providing the services for four months. 01:02:10
It works on a calendar year, so we would be asking for the match starting January 1st, 2025. And all we're asking you to do right 01:02:14
now is to have commissioner sign saying they are still wanting to be in the rural public transportation system with the other four 01:02:20
counties. OK, it's. 01:02:26
I believe you had said that by signing off on that, that we would be obligated to fund in 2025. 01:02:34
That I've been in communication back and forth with Chris Berg and today I sent him agreements and then he emailed me back. I just 01:02:39
sent you followed the agreements that you had sent made in the same e-mail. 01:02:48
And he didn't have a picture. 01:02:57
It's OK time. 01:02:58
And I leave it all out. 01:03:01
In terms of the issue that I have with regards to. 01:03:07
Authorizing resolution. 01:03:13
Very nice to do Sunday. 01:03:16
So Chris hasn't addressed that point and. 01:03:20
As you said to address that. 01:03:25
He didn't have all those documents that he had. 01:03:28
What and I don't think it does not commit you to a specific amount. Harrison County contribution is very different from Washington 01:03:31
counties, different than Scott in Scottsburg. So it it doesn't commit you to a certain amount. 01:03:38
Rick, if we sign this, does it commit us to any certain amount in your legal opinion? 01:03:46
I didn't see any numbers, in fact the news. 01:03:53
Rates that were sent to me weren't particularly an agreement statement templates and things because. 01:03:58
Let's go to Sajid Khan. 01:04:07
That's why what I'm talking about. I understand that, but I'm gonna lean on my legal counsel on this. If he hasn't had opportunity 01:04:11
to fully prevent this then. 01:04:15
What is your suggestion? I'm does sign it yesterday obligate us to any funding in 2025? 01:04:21
In terms of one, I don't even have a template of an agreement. 01:04:31
OK. So it sounds like you're not in a position to give us concrete advice on this at this moment, OK. 01:04:38
Then I would decline to vote to sign on that as well and I'm happy to meet. 01:04:44
We're probably going to meet sometime next week. We can always have a quick commissioners or Rick, can we do like a consensus 01:04:49
vote? 01:04:54
Post notice 48 hours and have a special meeting, OK, But we can't do like a consensus vote that we all that we agree and take it 01:05:00
out of a formal action, OK. 01:05:04
The deadline for us is the 4th, May 4th, May 4th. Understood. 01:05:10
All right, Well, I'm sympathetic to your cause and I think it's a great cause, but I cannot commit this county's taxpayers money 01:05:17
is to an unknown at this point in time. So. 01:05:22
But I I'm willing to have a special meeting in advance of that, so I thank you for your time. 01:05:28
Thank you. 01:05:34
All right, and. 01:05:36
EMS. 01:05:40
I will start. 01:05:44
Kind of as we did last time by asking for any updates with any of the funding sources. And I will say that I contacted each member 01:05:47
of the Legacy Foundation. 01:05:51
Individually and I feel like we would have cooperation on at least a one time ask not impacting principal. 01:05:57
For the amounts that we have discussed. 01:06:05
Knowing that there's. 01:06:08
Ought to be worked out legally on that. 01:06:10
But. 01:06:12
In spirit and the non monetary principle, they're OK with going forward with that discussion. 01:06:15
And I think we would have the votes to to utilize that, that revenue source at least for for the first year. So Al, what would 01:06:21
that be? They would not take the entire amount and granted that, that that portion would then be used for EMS. Is that what you're 01:06:27
saying? 01:06:32
I think it's hard to answer that specifically without seeing the actual numbers in front right, but the hope would be is that 01:06:39
there would be some leftover to grant on a smaller scale. OK. 01:06:43
The ask is $900,000, but what is the available to grant this year? 01:06:54
OK. 01:07:02
And that's based on I'm just getting a head nod over here or shake so. 01:07:06
Can ramp up to 850,000. 01:07:10
What I was suggesting is that. 01:07:18
I'm sorry. 01:07:22
I think you can grant 5% of 17,000,000 I'm rounding off. 01:07:23
We we said at 3.503.5. OK, OK. 01:07:29
To the principal. 01:07:36
OK, it's been that way since I've been on the. 01:07:37
But we approved 5%. 01:07:42
Council did. 01:07:48
Already in January we did. 01:07:50
I think that was enough to 5% I believe. 01:07:53
Not hard. So we'd have to go back with that number and say we would like to have up to. 01:07:57
That 5%. 01:08:02
All right, so at least that's one. 01:08:10
A source of revenue? Did anyone else have any luck on diving into any of the other? 01:08:12
Numbers that we have on the board or? 01:08:21
I would like to, you know, again, I brought that up earlier, I don't know if it's a it's an option or not. 01:08:27
You know, there might be. 01:08:32
Like an escape clause where we could maybe take a one time. 01:08:36
Draw on the principle or which you indicated the Max rate maybe 5%. I think we need to do some investigation on that if we can. If 01:08:39
it's just a matter of changing the operating agreement, you know we could get joint. 01:08:46
Approval from the commissioners of County Council and then send it to the to the Community Foundation. But when when they've got a 01:08:55
much larger principle or larger pool of money compared to us, it's it only makes sense. 01:09:01
Statutes. 01:09:12
Only take it up to 5%, I believe that's correct. I looked at it from about 60 seconds, OK. 01:09:14
But is there a way that we can maybe ask take out the principal that would be something for Rick and also Steve to take a look at? 01:09:22
Yeah, because we do that. That would be, that would be great. 01:09:29
Doesn't impact anybody. Well, it seems like there was a lot of discussions today. That's kind of some information that's kind of 01:09:32
gone around. And I think at least at this point, I think the vast majority of us, we can acknowledge at some point there's 01:09:37
probably going to have to be an EMS list. 01:09:41
I I think that's. 01:09:47
Probably what's gonna happen. I mean our, our general fund can't take a $1.5 million hit every year. 01:09:49
I think it's a consensus of. 01:09:55
Pretty much everybody you know, but at the same time, if we can get this this rolling a little bit, we might be able to to utilize 01:09:57
that rate to help offset some of the cost for next year as we decide what we want to do for the future. 01:10:04
The only the only problem with the EMS lit. 01:10:13
That's been suggested last time when we met for option 2. Is that that is. 01:10:17
That's a. 01:10:25
County wide tax. 01:10:27
Which would include. 01:10:30
The county residents that live in the city. 01:10:32
That they would be. 01:10:37
Double taxed. 01:10:39
Is that accurate and. 01:10:42
They would be charged for services they wouldn't. 01:10:44
Receive. 01:10:48
And I don't think that we want to do that. I'm certainly not in favor. 01:10:50
When you say double tax, what's the first tax? Because they're already paying for ambulance service? 01:10:54
And they they would not. They would not be receiving a benefit from the new tax put in place, but they would still be paying it. 01:11:02
Yeah, if we couldn't zero out. 01:11:15
City, then I don't know would they be eligible to receive some of those funds from that? 01:11:19
And certainly the invitation is always open for the city to come to the table to talk to us about joint EMS services. But again, 01:11:24
that's not going to happen. 01:11:28
Right. And I think that you would have to in order if you gave them the funds and you would have to raise. 01:11:34
The rate a higher rate. 01:11:40
To get the funds that you needed to cover the cost. I think what Tony's saying is that if we needed $1.5 million, it's, you know, 01:11:44
and if we got all the tax, the 1.5 million is listed out here that we that it's a lower rate, we would have to double that rate. 01:11:52
Because it's payroll tax. If I didn't know what the numbers are. Thousands of people, not 80,000 people. 01:12:02
County wide, but seems like we're getting some mixed. 01:12:12
What was that? I'm sorry, it's my understanding that was based upon 40,000 people, not the 80,000 people. So we need some 01:12:16
clarification on that because I reached out, reached out to, you know someone that that does the consulting for some, some other 01:12:23
firms and they, they initially said that they thought it was a countrywide tax including the city. 01:12:30
We're back to where we started again. We need Baker Tilly. This is you would refund the city what they were transferred to the 01:12:37
city, what the city residents paid. 01:12:42
And but we need Baker Tilly again to weigh in on this because they are our financial people. They need to put, and you'll get to, 01:12:48
we'll get to this, but with the timeline that was put together here. But we have until I believe October 1st to make these kinds 01:12:57
of decisions. We don't need to make them today other than to say we're going to have to put something in place that can sustain 01:13:06
these 1.5 to $2,000,000. One point 5, I'm going to go with $1.5 million. 01:13:15
Ongoing cost on an annual basis, we can't sustain that. 01:13:24
And with our current revenue sources, so. 01:13:28
But we, we do not have to discuss, I don't believe all the insurance and outs of that. We need Baker Tilly to sit down and do an 01:13:34
analysis of is this possible? Does it include the city? Can we pay the city back? You know, is there another tax that's more 01:13:42
beneficial? What's all that look like? So when we get within, you know, next week or so, we'll sit down and talk about all that. 01:13:50
I think the point is we need a short term, we need a short solution, and we need a long term and and. 01:14:00
At least at the moment the one that we've discussed the most would be in the EMS specific lit tax and for long term whether or not 01:14:07
and those numbers do have to be worked out. 01:14:12
We'll, we'll get to the I'd like to have some time to talk about option 5 and how to fund the rest of the year. Are we going to 01:14:19
have public comment at the now or at the end because I need. 01:14:24
Yeah, we'll do that at the end. I mean, it's just we'll, we'll do that at the end, so. 01:14:31
Yeah, if you'd like to. 01:14:39
Discuss option five. I don't know if anybody else wants to discuss anything else about options 123 or four. I mean, I'll just 01:14:40
remind everybody at the moment it remains the. 01:14:45
The commissioners recommendation that option one is the one that's kind of before us, but. 01:14:51
Option five look interesting. 01:14:58
At least I could add some potential. 01:15:00
I would like to clarify something on option 1 real quick. If you all remember that the EMS Advisory Board did reach out to both 01:15:03
America and New Chapel to make sure that we are on the same playing field as far as what we were asking for with our ambulances 01:15:11
and everything. And that we weren't necessarily asking for a free paramedic, ambulances and a paramedic response car. That cleaned 01:15:18
up their numbers a little bit from what we originally seen to one point 4,069,004 dollars. And then the option three was. 01:15:25
The same as as. 01:15:33
Option one, but it was a 12 hours on the paramedic response car still utilizing the three ambulances and that was one point 01:15:36
$3,011,996.00. So that was the the numbers that they gave to us on February 27th of 2024. 01:15:45
So these these numbers here. 01:15:57
Were put out just last week, yeah, I think. 01:16:01
They're not right. 01:16:05
Yeah, you'll need to verify that with. 01:16:08
OK. 01:16:14
So is it OK? Yes, please. So again option one was what the RFP was originally put out. Option two was there and then option three 01:16:15
and four were just partial county coverage that Ameripro was asked to do in relationship to certain townships. And so in order to 01:16:25
have an entire county coverage and include a hybrid system with with a fire based. 01:16:35
Solution for part of the county. Option 5 is what? 01:16:45
Is we're looking at here today, which includes basically option four and building on option 4, which is 2 ambulances that are 24/7 01:16:51
for the Township of New Albany, Georgetown and Franklin. 01:16:57
And I don't think Joe Rose is here today, but last last Thursday he said it included Franklin. 01:17:04
And then you see the, the there, it's a monthly subsidiary or annual of nearly $1,000,000. This also now includes option 5, 01:17:11
includes one ambulance 24/7 and 1/2 an ambulance five days a week, 10 hours a day for the Lafayette and Greenville townships. So 01:17:18
that covers that, that, that closes the gap. And that gives you an entire coverage of the whole county for a monthly or annual of 01:17:26
$400,000, which is half of the of the ask. 01:17:33
From the Highlander Fire Department. So you see that the total annual there is a little shy of 1.4. The option 5 is a. 01:17:42
Gives an opportunity, does it does a few things. It builds from where we are right now. We currently are under contract to have 2 01:17:53
1/2 aimlesses in the county. Option 5 gives us 3 1/2. So we're building a little bit more on that as well as it's the cheaper 01:18:01
option to get us the best bang for for our dollar. Option one is is relatively more expensive. We are we in option 5 offers more 01:18:08
than option one. 01:18:15
And option 2 is. 01:18:23
You know, 1 1/2 less than option 5 when it comes to aimlessness and coverage, so it also gives an opportunity for. 01:18:27
The fire district and the fire based EMS, an opportunity for for it to know how it works. I know there's been a lot of questions 01:18:34
on are they ready, can it work, will it work? This hasn't this year is an opportunity to to understand how it would work and how 01:18:42
we can build, build on on that. It does however come to at least a couple of concessions to the commissioners would need 01:18:49
considering there is some legal questions in regards to highlighter operating. 01:18:57
EMS in their territory. It looks like there's going to need to be at least, if not more than at least a amendment to the the 01:19:06
court, the current ordinance. 01:19:11
For Highlander to take care of the of EMS in their territory, as well as detailing out some appropriations and reconciliation of 01:19:16
that funding. 01:19:21
And so there's at least an option there on the table that I believe that the Council, the majority of the council, would be 01:19:28
willing to to fund option five. It would, however, take the cooperation of the commissioners to amend that ordinance to satisfy 01:19:33
legal concerns. 01:19:39
Have they stopped providing a mess to their district already? 01:19:46
Highlander. 01:19:49
I can't answer that. 01:19:51
OK. 01:19:53
Highlander game. 01:19:56
You all have not stopped. 01:19:58
OK, OK. 01:20:00
And again, what we do for Highlander, we should also apply to the Georgetown and the Albany as well. 01:20:03
As far as Oh yeah, that's. 01:20:09
Yeah, that's just, I was trying to more or less talk about the June 1st hard stop. Yeah, we definitely need to modify the other 01:20:11
ones to, you know, when I say modify the ordinance, it is to allow them to operate EMS. It doesn't mean they have to, it just 01:20:16
means that they could, Rick, we have the legal latitude to do that. And there was some discussion of this this past week of what 01:20:21
we may or may not do to those. 01:20:27
Charters. 01:20:33
Yes, you have latitude modified. 01:20:34
To what extent I believe. 01:20:39
Everything that we're asking for all the way down the opposite direction. 01:20:46
Well, it seems to me I don't know what there there would be Russian time. They're not. They haven't stopped doing what they're 01:20:54
doing already. So why don't we wait until we figure out? 01:21:00
This process for everybody, so that way we can make it blanket across the board. 01:21:06
We have until Mesa. We put a resolution together that we'd like to get. 01:21:10
A resolution together by the next meeting. 01:21:18
To meet some deadlines in order to to make this work. So within the next couple weeks, we're asking that that be looked at and to 01:21:22
see if it's possible and what would have to be done and for all everybody, not just we think it could be very we talked to David 01:21:30
Bodov about this. We think it could be very minimal what needs to be done. On the other hand, you don't know if there's not, if 01:21:37
there's not going to change anything, I just don't understand. 01:21:44
Why we don't figure out the problem for everybody across the board before we here's here's what it here's what it does Jason, I 01:21:52
think this might help you clear it up I. 01:21:56
I'm asking for a commitment from the commissioners to make sure there's not a legal problem. 01:22:03
For EMS to run before we, the council, appropriate money for a model. 01:22:09
For EMS, I don't want there to be appropriation for EMS and then there be a different option chosen. So there needs to be a 01:22:14
commitment. I'm asking for a commitment from the commissioners that option 5 is what they are willing to support, which is just 01:22:22
allowing Highland to operate within their territory. Now it does need to have the latitude for MO US, it does need to allow them 01:22:29
to operate outside of that based on MOU, but their primary focus would be just their area. 01:22:36
And so then I think this option 5 takes the. 01:22:44
The will of. 01:22:51
Most the majority of us and puts it together and gets a solution that covers the whole county. 01:22:53
So they still haven't received their ALS certification, correct? 01:22:59
I can't answer that. 01:23:03
And I can tell you on April 18th, Highlander requested a waiver to waive the requirement for advanced life support coverage 24/7. 01:23:06
And the state responded that the waivers are reviewed monthly on the third Monday unless extenuating circumstances dictate their 01:23:14
review sooner and that waiver would be reviewed on May 20th. So they're not even going to have an answer whether or not. 01:23:23
They would get their waiver for ALS until the 20th. 01:23:32
Goodnight. 01:23:36
Which means they would be providing. 01:23:39
BLS service only and even after they get their ALS certificate it's going to be 1 three months to get your DEA certificate to 01:23:41
carry in our covets. 01:23:44
Which then that kind of dovetails with item 12345, which? 01:23:49
There's an assumption here that kind of Ameripro will do whatever we ask, which is not necessarily the case, correct, Since I 01:23:56
mean, I can't dictate the. 01:24:00
Well, no. It says council appropriates funding for Ameripro and Highlander to operate demos for all townships in Floyd County for 01:24:05
remainder of 2024. So you are not asking for a mayor pro to step foot into Highlander Fire Protection District with that? 01:24:13
This is written a little bit ambiguously. Yeah, it they were just points that this is not a resident, this is not a formal 01:24:21
resolution. These are points to consider once we're getting down to make a decisions and putting a resolution together. 01:24:27
No, we. 01:24:33
You know, without an MO U, that's not going to happen. 01:24:35
With our next council meeting, normal regular meeting is the 14th I believe of May. And so at that point in time, unless there we 01:24:37
have a special meeting, we need to appropriate, you know, money for EMS until the end of the for the end of this year. So we'd 01:24:44
like to have there's some of us on the council would like to have a an idea from the commissioners. 01:24:52
The the cooperation level option 5. So we know that you know when we get to that point, which is about. 01:25:01
The. 01:25:10
The last at the last meeting I I did again. 01:25:14
I want all options to be on the table and they can be taken off the table, they can be voted down, they can vote it up. And I, I 01:25:18
discussed, you know. 01:25:22
The possibility of. 01:25:26
Discussing a continuation of New Chapel through the year. 01:25:28
And I was very, very clear, although I was misquoted, but. 01:25:34
We're all in this quoted every time we speak, right? This part of our job, I said. The only way that I would do that was if that 01:25:38
we would even consider it is if. 01:25:42
The line on the credit card had been cut off legally and if we had a bill, a clean bill of accounts from the State Board of 01:25:47
Accounts. 01:25:51
Mr. Owen, I saw you walk in later. I don't know if you have answers to those questions or not. 01:25:57
I'm looking forward. Yeah, please. 01:26:05
And I apologize, I didn't know. 01:26:14
Wasn't a wholly prepared to speak, but I will give a little bit of an update. We are. 01:26:16
75 days today into. 01:26:22
The official change of leadership for our organization and in that 75 days there has been a lot happening. 01:26:25
To answer your question directly, we do have, we do have an open line of communication with the State Board of Accounts. They 01:26:32
have, we've gotten to know each other very well and I believe that they will be prepared to make a public report probably later 01:26:38
this week in regards to our organization. 01:26:44
I also will tell you that we did file suit to address the credit card issue, the credit card with American Express where we. 01:26:51
Feel there were a lot of problems. Has been cancelled. 01:27:02
Those charges are no longer coming out of our organization and we're. 01:27:05
Also taking some other steps to isolate our bank accounts, change our bank accounts change a lot of every just about everything on 01:27:10
how we operated financially in in the past. I was thinking about it just sitting back there thinking about the things that have 01:27:16
transpired in the last 75 days and. 01:27:22
If you need to cut me off, cut me off. I'm not here to have a minute or two to wrangle you, wrangle you into into any discussion. 01:27:28
We, we want to make sure that we're doing everything we can for Floyd County to have a. 01:27:34
Positive transition to something that's going to be sustainable but in the last 75 days, you know our organization has shopped, 01:27:41
quoted, changed our health insurance providers for our personnel that's going to offer a better. 01:27:48
A better product to them at a lower price. 01:27:55
We've restructured our command staff, implemented a 24 hour dedicated fire crew in the New Albany Township, which was not there 01:27:58
before. 01:28:02
We've designated 2 paramedics as fire and EMS instructors that are all qualified for those positions. That fire instructor has 01:28:06
begun a state sanctioned firefighter 1-2 course. We're working on the EMS side of the house to get our state sanctioned training 01:28:14
institute implemented. The only thing that's holding that up is some agreements with Memorial and getting getting some field time 01:28:23
in. We financed 2 video boxing ambulances. One was just on display at FDIC last week. 01:28:31
And at that, OK, OK, I'm good. The biggest thing is your service has been unimpeded and the report that I sent the commissioners 01:28:40
this week actually indicates that we're meeting those response time metrics that is set forth in the. 01:28:47
In the contract that we currently have until the end of May. 01:28:56
That is. 01:28:59
Almost half of what is being requested for two townships in one of the options highlighted. Was there a formal ruling on the the 01:29:01
credit card issue? 01:29:06
As far as a court ruling, yeah, there's not been a court action. 01:29:14
That's going to take some time. However, we do have confirmation with American Express that that has been signed. 01:29:18
OK. 01:29:24
Anything formal that you get on that, please either forward to me or to President Short and we will disseminate to both bodies 01:29:26
that includes the board of account as soon as it becomes available. And we'll we'll also be providing Floyd County, the 01:29:31
commissioners some financial statements just because those were due in February with our bid to be transparent about that. All 01:29:37
right, thanks. Thank you. 01:29:42
So I guess I have a question. What is the next step on option five? We are closing in on the deadline and, and I'd like to know, 01:29:49
you know, what is it going to be an e-mail? Is it going to be a, do we need to call another special meeting jointly to discuss? I 01:29:56
think I would put another special meeting on the books and and the commissioners may have to have one in. 01:30:02
In advance of that. 01:30:10
So we've known the books. 01:30:14
Can I say something real quick? Sure, yeah. 01:30:18
Please still have concerns with option 5. 01:30:23
Franklin Township has no fire district. 01:30:26
And then you guys mentioned. 01:30:30
Offering Georgetown and new Army townships the same thing. So that would be $1,000,000 off the top if we're going to give them 01:30:32
500,000 apiece for ambulances. 01:30:37
So there's a million. 01:30:42
I I really don't follow any of what you just said. We gave the county gave Highlander 500,000 to purchase ambulances. 01:30:44
You said that you were going to afford the same opportunity to Georgetown and New Albany Township. I said that. 01:30:54
To bring them up. 01:31:02
To par with Highlanders so that it could be a fire based EMS is kind of what you said. Well this would be a two year contract that 01:31:03
would be for. 01:31:07
Ameripro and Highlander to perform the services from June 1 of 24 to June to June 1 of. 01:31:12
26 in there, there needs to be in that time frame, that 24 months there needs to be some talk with the other fire district as to 01:31:19
what level cooperation they would like to have in. I think what you're trying to say there, because we offer Georgetown amuses and 01:31:26
they've turned it down at least one and they they didn't want it at the time that it was offered. Who offered it? The Ms. Advisory 01:31:33
Board at the time and the John was there another board? Was it, was it just a mess about your board? 01:31:40
They were coming to the meetings. They had a representative on the board. It was asked to Chief Spanish at the time. 01:31:49
He was going to take it back to. 01:31:55
Whomever I'm sure the board and they got back with us said they're not interested at this time. I'm guessing that was prior to 01:31:57
them becoming a union. 01:32:00
Probably don't know the exact time frame on when all that took place. 01:32:04
I'm just saying, I mean, if, if we're going to get them up to par and we're going to make everybody equal, that would be. 01:32:09
That doesn't have to happen before June 1st of this year, but it but it definitely needs to be on the table. Yeah, that's, but 01:32:15
that would still be $1,000,000 extra cost that we need to figure out where it's coming from. 01:32:20
Regardless of however it looks, it has to. EMS has to be funded. 01:32:27
I understand that, but for 11,000 more. 01:32:31
Than what you proposed through the end of this year. We've got one provider, one set of rules, one group of people doing the work. 01:32:34
And walked out 11,000 more. 01:32:45
Yeah, yours is 8/09. 01:32:48
And Ameripro is 8/20. 01:32:51
Seven months of Ameripro is 820,166. 01:32:55
You've got for eight for 2024. Your total cost for the fire department and Ameripro is 809,000. 01:33:00
Eight 2166 -, 809 oh 83 is 11,000. I didn't put that together. It's just for the year. But but it's if that doesn't, that's what 01:33:09
I'm saying, $11,000 for seven months. 01:33:15
Yeah, it's you're looking at only partial year numbers. 01:33:23
I understand that, but it's $11,000 for seven months, but we're entering into a three-year, two year contract. So so you're just 01:33:28
got to look at the hope three-year contract might be what, 60 grand if this county can't come up with $60,000 for a comprehensive 01:33:34
3 ambulance. 01:33:40
EMS service over a three-year period. I have issues with that. Your numbers on that sheet are wrong. Jason gave you the right 01:33:48
numbers a while ago. 01:33:52
Well, this is not my sheet. 01:33:57
Here this was a Mare Pro sheet. 01:33:59
And this these numbers here on this here that was sent out. Denise can speak to those. I didn't put the table up so. 01:34:02
All I have on this is what I modify, which is box 5 for option five. It's box 10. I did options one through 4 or Ameripro 01:34:11
directly, not me. But you're still cutting ambulances. You're cutting the county, the other district to two ambulances by using 01:34:19
that 987. What if I don't follow? What? What are you cutting? You say your monthly subsidy? 01:34:27
For Franklin Township, New Albany Township and Georgetown Township is 82,000 a month or 987,000 annually which is 2 ambulances 01:34:36
only. Option one is 3 ambulances plus a chase card. 01:34:44
For how much? 1.406 which is what option 5 is. 01:34:53
Well, first of all, no, that the way that they modified those numbers, I don't have the modified numbers from Maryborough. 01:35:05
So what I have based on their RFP was the 1.53, but even if it was 1.4 that you're referring to, you can't transport with a fly 01:35:12
car. 01:35:17
Option five has four ambulances during the day and three at night. Option one only has three. 01:35:23
So I'm actually advocating more coverage, not less. 01:35:32
Not if you're splitting it and they're only going to do Highlander. 01:35:37
As it stands, 1 1/2 of those ambulances. 01:35:42
I don't. I don't understand, Connie, what you're saying. 01:35:45
She's saying one ambulance. 01:35:49
And 1/2 or whatever you're calling it, 50 hours a week is going to be in Highlander, only that that's not going to be available. 01:35:52
To people in Franklin Township or New Albany or Georgetown, it certainly could be, but they're also There's also two other 01:36:00
ambulances available for those townships. 01:36:06
They're not. 01:36:12
How about Howlers keeps doing what they're doing now? 01:36:16
They they do what they want to anyway, so how about we just. 01:36:18
Add some ambulances to the county and they just keep doing what they were doing. That seems like all that's going on here is a 01:36:23
push and a push and a push because we're going to do what we want to do anyway. 01:36:27
Highlander does what they have to do. 01:36:34
Excuse me? 01:36:36
Well, keep doing what they have to do. 01:36:40
They're insistent on it. 01:36:42
And this is one reason I think we need more than a few weeks to get this all ironed out. I like some of the things on this joint 01:36:44
resolution really appeal to me. I, I, I think that we need to. 01:36:50
Rewrite our charters to define what the fire districts could do to provide EMS #1. 01:36:58
How some of us are workable in some of his parts and that's becoming very apparent. And and either either you want to work 01:37:06
together and get a solution that we but at least the majority of us can go go for or there's obvious that there's people will not 01:37:11
get there. 01:37:16
From your options, you are pushing Highlander and that is all you've pushed for the last multiple years. 01:37:22
Which is what I'm seeing on a lot of the the paperwork here. It's just a suggestion. 01:37:30
And I understand that, and I do appreciate you putting together your ideas in this format. 01:37:37
But I think the commissioners need to kind of meet and see where we are on this and before we leave here, we'll get up. 01:37:43
Something on the calendar for another meeting, hopefully next week, but I. 01:37:51
I still feel if we could get coverage for the entire county. 01:37:56
For at least a year and get some of this ironed out. 01:38:00
So, so now we're going to have a 12 month, we're only going to go 12 months with Mayor Pro for a year. 01:38:04
You know, I have to, we have to negotiate all of that with them. So I'm. 01:38:13
I mean, what if we said the whole county for? 01:38:19
You know, one year and then try to then. 01:38:23
Allow Highwinder to do some of the things that they've been trying to do more formally beginning in 2025, but that would that 01:38:27
would necessitate them being willing to take on. 01:38:31
The contract in a. 01:38:37
You know, but I thought I understood from you that America was not interested in one year contract. 01:38:39
Well, contracts are contracts, you know, if we were, if we were aiming for two years for the option 2. 01:38:44
They might be willing to say we'll do the whole county for one year and then the whole county exclusive for exclusive up 01:38:53
Highlander for an additional 2. 01:38:57
You know, I'm just trying to. 01:39:03
We need time to get this. 01:39:05
Organized. 01:39:08
And I appreciate the work that has been done here, but again. 01:39:10
The May 31st deadline is. 01:39:14
Ominous enough, let alone the May 7th to try to get some of these done. But. 01:39:16
Like in the majority of these I. 01:39:21
I really don't have that much trouble with I. I think there's there's some room for movement here, but it has to also I think. 01:39:23
Create a pathway. 01:39:30
For long term funding. So we've got the issue that Tony brought up needs to be looked into and then we also have to see whether or 01:39:32
Georgetown or New Albany Township ever wants to take on this burden. And if they don't? 01:39:38
Then we're going to have to. 01:39:44
Privatize that, at least in the short term. Any of these options we have to pay, we have to pay for it. So option 5 doesn't. It's 01:39:47
not unique in a funding challenge. Any of these options on the on here is unique to a funding job. 01:39:53
If, three years down the road, New Albany wants its own. 01:40:01
Service and. 01:40:05
Franklin wants its own service and Georgetown wants its own service because then we have to fund everybody equally. And if 01:40:07
everybody's going to come in at, I mean, New Albany Township will probably come in at over 400,000 a year. 01:40:13
Because if they're greater population, Franklin maybe less, but then you're talking about. 01:40:19
You know, I would I would suggest that we're going to need a sustainable source of revenue of somewhere around a million and a 01:40:25
half dollars a year, no matter how we at least a million and a half a year no matter how we approach this. I would like to 01:40:31
reiterate that the state. 01:40:36
The wisdom of the General Assembly has already afforded. 01:40:44
Fire districts. 01:40:49
With a revenue stream. 01:40:52
Hollander can do this. 01:40:54
They can. They can put this in their own tax. 01:40:56
It is allowed now and and so can New Albany, right? Absolutely that ****. And that's what needs to be looked at over the last of 01:40:59
the next 24 months. That's what we were suggesting Baker Tilly look at. Come to us with an analysis. Well, that would be the 01:41:05
long-term plan. Who can't do it right now? It's Georgetown. 01:41:10
I don't think any of this was intended to be the long term solution. I think this was intended to be the. 01:41:17
The short term solution until we discovered with the long term solution was going to be but this has gone way off the rails in my 01:41:23
opinion that. 01:41:27
You know this is what's supposed to be the short term. 01:41:31
Option until we can determine what was going to be the best course for the long term so I I. 01:41:34
Yeah, this is supposed to be short term, not long term. 01:41:40
But either way, Jason, I mean, you said it. 01:41:42
At the very beginning of the meeting of the very many beginning of this discussion, there's going to have to be some kind of 01:41:45
revenue source. The general fund cannot sustain this. Yeah, but I think the other point that Jason made was that it. 01:41:52
I think conceptually it's better to have something organized from the ground up that covers the entire county. 01:42:00
Rather than kind of a fragmented. 01:42:06
This gives us the option to to test the concept. 01:42:09
Well, I don't think Floyd County should be the Guinea pig for EMS. We're not a Guinea pig. That is not at all what we're 01:42:13
suggesting. And you know that that's not that that's that comment is is. 01:42:19
Well, I mean, you can take it how you want it. I feel I would feel a lot better if Highlander was. 01:42:26
Providing backup service for 6 to 18 months. 01:42:33
To a private to. 01:42:38
They've been doing it for 20 years, but not in a formal capacity and not with the pathway forward to take on a larger role. And I 01:42:39
think, I think that where's your funding for them? 01:42:43
Well, if they're going to be a backup plan. 01:42:48
On the funding, until you have everybody on board with the same end result, you're not going to get anybody to buy into funding of 01:42:51
any sort. I'd also like to point out, I just still don't think it's a great idea to put firefighters off the fire trucks to make 01:42:57
ambulance. But you're not doing that, Jason. That's not what's going to happen. Jason. You keep saying that is not correct 01:43:02
currently, but that is not correct. 01:43:08
That is absolutely correct. It's disingenuous to make that statement totally disingenuous. That is not what this proposal is 01:43:14
about. 01:43:17
So. 01:43:25
Is the room available? 01:43:27
Next Tuesday at 4:30. 01:43:29
Or Wednesday at 4:30. 01:43:34
For those that don't. 01:43:37
Celebrate Labor Day in Mexico. 01:43:39
And then go along first. 01:43:46
This is Tuesday the 30th at. 01:43:50
430 sound agreeable. 01:43:52
I'm good with that. I'm not good on Wednesday, but I'm good for that day. 01:43:55
Tuesday and we had some very important things that had to be covered earlier in today's meeting, but that still took away a little 01:43:58
bit of time. And so we were pinched for time here at the end and that's really. 01:44:03
Nobody, no specific persons. Can everybody do five, 5:00 on Tuesday the 30th? I'm OK with that. 01:44:10
I've got a hard stop at 545 S. 01:44:17
I'll do the 45 start at 4:40. How about 4:45? 01:44:21
44545 on the 3rd. 01:44:26
Okay. 01:44:30
I want to have public comment. We have three people who signed up and then we'll go around the form for closing comments from 01:44:32
anyone of Diana Mayfield. 01:44:36
And we're going to have two minutes tonight. 01:44:42
Do you have a timer up or do we did the old fashioned way? 01:44:46
Diana Mayfield 6408 Brenton Drive and I've got a letter from my son Jimmy Mayfield, and he wanted me to read it to you real quick 01:44:52
as a resident of. 01:44:58
Floyd County and. 01:45:06
He he lives with us, so he's at six, 408 Brick Drive. 01:45:09
Here's what he says. It was stated in a previous meeting that fire department EMS is the growing trend in the state. Normal 01:45:14
numbers were given of ambulances in the state regarding farmers. I requested from the Indiana Department of Homeland Security as 01:45:23
to the number of fire departments in the state, how many operating ambulance and the paid splash volunteer breakdown so we could 01:45:31
have an accurate look. The information received back states the following 889 fire departments have registered. 01:45:40
ID Numbers in the state of Indiana of the 889 registered fire department, 122 operating ambulance service. Of the 122 operating an 01:45:49
ambulance service, only 62 are operated by paid staff. The other sixty are volunteers only. This shows that factually only 14% of 01:45:59
the fire departments in Indiana operate a paid staff ambulance Ambulance service. 01:46:10
And that is not a growing trend in our state as a resident of Floyd County and one who has a higher chance of using said services. 01:46:20
And that's because he is paralyzed and when he goes has health issues, he does have to leave home by an ambulance. 01:46:29
So let's stop the political gains. 01:46:39
Follow the current recommendations of the commissioners and allow the commissioners and the EMS committee the opportunity to set 01:46:42
up an EMS service that will have functionality and sustainability for all residents of Floyd County. Let's move forward with the 01:46:51
definitive timeline to achieve this goal. And he also sent the paperwork from. 01:46:59
Homeland Security. 01:47:08
For me to give that to you all right. 01:47:10
Thank you. You know, you're right on 2 minutes. 01:47:14
Susanna, we can just copy this into the record and make sure that everybody here gets a copy of this, please. Sandra Hebert. 01:47:17
Hi, my name is San Diego. I reside at 5:01. 01:47:34
And I've been dealing with the County Road department of Water issues for the past. 01:47:41
I guess I've been told by Ronnie and Cindy they know my voice when I call. There are no if, they're done with me. 01:47:47
I've asked him, I called him earlier to give me any documentation or anything. They said there's like job stuff where they've done 01:47:57
work on the property. 01:48:02
They did do work on my neighbor's property. 01:48:08
And I paid her money because I got so much grease from everybody else telling me I should have never called the county bread. 01:48:11
The county told me it's not in the budget I need to clear debris out of the ditches. 01:48:20
I'm trying not to get emotional. I just got out of the hospital too. 01:48:27
When I got out of the hospital, there was a paper on my door telling me to vacate. Since then, I've had plumbers. I've had the 01:48:31
health department back out there again. 01:48:36
They were shocked to see all the belongings outside. 01:48:42
My family had went in and I don't know what they call it, tweaked tweakers. 01:48:45
And I hadn't seen my family in 15 years. The county took it upon herself to go ahead and allow her to say she's an emergency 01:48:50
contact. 01:48:55
The only reason she knew I was in the hospital is because I had to sign notary paperwork to pull the plug on another. 01:48:59
When the police came in, it looked more like a crime scene. I didn't know I was that bad. My organs had shut down. I've been 01:49:07
diagnosed with. 01:49:11
How about you? 01:49:17
Metabolic encephalopathy. 01:49:19
I've been to all these places within a week, life spans, APS, police officers, everybody's been to my home. They hand you a fold. 01:49:23
With resources in it. 01:49:32
And then finally, somebody told me, Sandy, you need to come here and tell my story. 01:49:34
I'm being told to evacuate out of my home when I got out of. 01:49:40
Because of standing water in the basement. 01:49:43
You cannot pump groundwater in the ground. 01:49:48
When I'm trying to do this work myself, I. 01:49:52
Purchase sump pumps to run them outside. 01:49:55
I'm using PVC and anything to run it out there. 01:49:58
Today the plumbers told me you can't do anything. There's nowhere for it to go. 01:50:01
And the road is washed away. Now Ronnie knows I can't use my front door. 01:50:06
If you want to go crawfish, you'd forgive me. I'm from New Orleans. Come to my house. 01:50:12
And wow, I'm sorry. 01:50:17
Miss Aber, I think I speak for everyone. I say I'm very, very sorry that you're going through this. 01:50:24
When Ronnie told me there's nothing else he can do, it's not in the funding or the budget. Even talking to Cindy, they all know me 01:50:30
during my contacts. 01:50:34
When I tried to get help from them, they said I need to clean the debris. 01:50:39
I can't do this on other people's truck. 01:50:44
And then they even did work on her and charged her money. My disabled elderly neighbor. 01:50:47
I gave her money because I'm the one that called the county for help. 01:50:53
The road is washing away. There's no place for it to go. Nowhere. It comes straight to me. Somebody needs to come see this. Y'all 01:50:57
need to come see. And here I'm trying to sump this out. They won't let me. Now they're telling me I have to haul it out. And where 01:51:03
do I bring them up? I have to go and have it hauled out. 01:51:09
From the basement in its ground, one when Ronnie saw you can't use my front door. 01:51:16
All right. That that'll unfortunately have to be the end of the comments. That's OK. I can speak with Ronnie a little bit after 01:51:22
tonight's meeting and kind of get a catch up on where things are and and see if there's any. 01:51:27
Help that can be afforded. I don't know whether the trustee would have any options or anything but. 01:51:33
Thank you. 01:51:38
We have a miss, Linda Russell. 01:51:40
But I believe she might have. 01:51:43
Have left all right. 01:51:45
Any comments from any other government officials here this evening? 01:51:48
House and long evening, Sheriff Bush. So I'll just make it brief. There's 222 statements, if you will. 01:51:55
Anything else here but? 01:52:36
They've probably been leaving more now. 01:53:08
So please don't touch the principle, because when you're losing that principle for future interest. 01:53:10
Thank you. All right, thank you. 01:53:16
All right. 01:53:19
Tony, want to lead us off with any closing thoughts tonight. Only closing thought I have is moved to adjourn. Well, I'd like to 01:53:21
hear just make sure that anyone else has anything that they'd like to. 01:53:26
Once again. 01:53:35
Jason, I'm sorry, I got one thing, just a reference to my statement. 01:53:38
A minute ago I'd like to point out that on April first there was cat call 378646, where Highlander responded to a box alarm at 01:53:42
Azalea Hills with one person on plot 11 because David Mills was out on another run. 01:53:49
Can you? Can you check? Can you check? 01:53:58
Can you check it? Can you check that cat hole for me? 01:54:01
If I text it to you, thank you. Mr. Becky just reported he said it was a box alarm, is that right? She said yeah, it was a box 01:54:04
alarm. So other units came as well. So what? Just Lockett there. 01:54:09
OK. 01:54:17
But it didn't happen, OK. 01:54:18
All right. I want to thank everyone for being here tonight. I think we're going to change over to air conditioning pretty soon in 01:54:21
this room, so we can all be too cold, maybe at the next meeting rather than too warm. 01:54:26
That might help, right. And we'll see everybody at 4:45 on April 30th on a Tuesday and now I'll entertain that move to adjourn 01:54:31
second. 01:54:38
Hi. 01:54:46
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Of the United States, of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and 00:00:02
justice for all. 00:00:07
All right. Thank you everyone for joining us on a busy agenda day. If you will, please silence any cell phones that you have with 00:00:13
you. And if you're going to be taking a call or texting extensively, please utilize the hallway. 00:00:21
So we are streaming today as well, I believe, is that correct? Suzanne went to make some copies, right? So we are being streamed 00:00:32
as well. Before proceeding, I wanted to seek approval of our 3/15/24 joint meeting minutes. 00:00:38
2nd, a motion, a second all in favor, aye. And also approval for our 4924 joint meeting minutes motion to approve. I have a motion 00:00:48
and a second all in favor. All right. 00:00:54
So our first item of new business this afternoon is a presentation from Wagner Irwin and she'll. 00:01:03
I hope I pronounced that correctly. 00:01:12
Stick to the initials if need be. W is and that is. 00:01:15
Presentation of materials on a benefit study that. 00:01:21
So we have a representation from Wisconsin today. 00:01:25
Yes, this is Addie Rooker. 00:01:31
OK. 00:01:35
And anyone else from your firm with us today? 00:01:37
No, its listening today. 00:01:43
OK. 00:01:45
Well. 00:01:46
We have a captive audience here and we are ready for you to begin the presentation. 00:01:48
OK. And I apologize the team's app is not working or I was planning to be on videos. I do apologize for that. 00:01:56
So we have a basically a summary of the benefit survey and analysis that we conducted with 14 counties that included Bartholomew, 00:02:05
Boone, Clark. 00:02:12
Grants, Hancock, Harrison, Howard, Jefferson, Kosciusko, Morgan County, Scott, Warwick, Washington and Wayne. So there you have 3. 00:02:19
Spreadsheet. 00:02:34
That summarized the paid time off the first spreadsheet does. 00:02:37
And it lists each county and then the paid leave time that they offer. If they offer PPO time then that is indicated in in hours. 00:02:43
And then the shaded sick leave and personal leave is shaded. So that means it's all covered under the PTO. 00:02:53
So it's listed out the the number of days that employers give them annually, and vacation or PTO time the Max number of days that 00:03:05
any employee can receive. 00:03:10
And during that time and then in sick leave, the Max number of days received or employed awarded to employees annually. 00:03:17
The Max number of days that can be accrued or capped. 00:03:27
And whether or not a county pays out the sick leave at termination of an employee resigned to retires. So we listed those 00:03:31
responses and then also for personal leave, the maximum number of days annually. 00:03:39
As well as number of paid holidays. 00:03:49
And then longevity, whether the county has longevity pay programs and whether or not they pay longevity to their elected 00:03:53
officials. 00:03:57
If I can just have you pause for one second, Gary, are we trying to pull this out for everybody? OK, All right. We don't have a 00:04:02
visual on that right now, so. 00:04:06
We're beginning to get one. 00:04:12
It's really small. 00:04:15
OK, we have that up in front of us now. 00:04:24
At least one page of the paid time off. 00:04:27
Yes. So that's the first spreadsheet. 00:04:31
And again, it summarized each response from the various counties that were surveyed. 00:04:35
On this page, if it's if a box is shaded in, it's because they have PTO time. So the sick leave or the personal days are included 00:04:42
in what we put under vacation leave. 00:04:48
Umm. And then we have several notes down at the bottom giving a little more specific information. 00:04:55
As to how that specific county applies the different policies, would you want me to walk you through those and explain or? 00:05:03
I wasn't sure how much detail you would like me to go into. 00:05:16
I would just ask a question. Art. 00:05:22
Is Floyd County an outlier in? 00:05:25
Any of these time off categories? 00:05:28
No, I think you're right there in the in the middle. For the most part in the memo, we kind of summarize. 00:05:35
So the average number of holidays that of the counties that were surveyed was 15. 00:05:44
Boy County provides 14. 00:05:50
In the private sector, according to the Bureau of Labor Statistics, the average number of paid holidays to employees is 8. So I 00:05:54
mean, compared to other counties, you're right there and with the average. 00:06:00
The holidays range from 11 to 19 days off for the counties that were surveyed. 00:06:08
A few of the counties have two more days than the usual because it's election year, so a lot of those counties will drop off the 00:06:14
two election days and non election years. 00:06:19
But these do reflect the 2024 holiday schedule. 00:06:26
And really as far as I mean. 00:06:30
The only really thing that stood out to me was that sick leave is paid out of termination under, you know, with that for employees 00:06:33
that were hired prior to 2022. But a few other counties do pay it out as well. But other than that, as far as the lead time, 00:06:41
nothing really stands out that is above and beyond what other counties are providing. 00:06:48
I think we should move on to the other schedules. I think we'll have more to talk about on on those. 00:06:58
OK, sure that that's just my does anyone have any questions on page one on PTO is presented. 00:07:04
All right. We're ready to move on then. Thank you. 00:07:12
OK. 00:07:16
All right, so the next spreadsheet should be. 00:07:18
The health insurance contributions. 00:07:22
So this one is a little more. 00:07:27
A little more tricky to follow, so I'll kind of walk you through a couple. 00:07:30
So as you know that looking and comparing benefits you can get in the weeds really quick. So we try to provide just the basic 00:07:35
snapshot comparison to other counties without digging too deep and getting lost. So we've provided collected information on. 00:07:43
As single plan and then a family plan and what that employee monthly contribution is for a single plan with the county's 00:07:52
contribution is for a single plan and then as far as a family plan, what the employee contribution is versus the county's 00:07:58
contribution. 00:08:03
So Floyd, Floyd County is listed there first. If a if the county has more than one plan, we have listed it below describing what 00:08:10
that plan is. 00:08:15
So for instance, Floyd provides 2 insurance options. 00:08:21
PPO plan and the high deductible health plan. So we've listed the PPO plan amount first. 00:08:26
And then the high deductible plan second. 00:08:33
Let's see there are wanted to point out a couple things. So for Hancock County. 00:08:42
They are listed twice and it is because they have two plan options. 00:08:50
A PPO plan and a health savings account plan. 00:08:57
And they have they provide their employees with three different tiers that they can choose from. And I couldn't fit all in one 00:09:01
line without causing great confusion and methane at the column. So the first line includes the PPO and it has. So the three 00:09:10
different plans are no participation plan being in their in their Wellness plan. 00:09:18
The second number that you will see is a smoke free plan that they chose that option. And then the third plan is they're doing the 00:09:28
Wellness and the smoke free. 00:09:33
And so then the second. 00:09:40
Row for them would be your health savings account and each of those plans with that cost for the employee and for the county. 00:09:43
The columns that have that are shaded. 00:09:54
For the county contribution for Clark and for Howard. 00:09:59
That those counties did not want to disclose their county contribution to us. So we have left those blanks. They did provide the 00:10:03
employee contribution, but they were not going to release the other information to us. 00:10:10
And. 00:10:18
Shaded information on the second line of Hancock is shaded on the right side just because we've already listed that information on 00:10:20
that first row. So the other columns on that page include the INPRS. So that's what used to be called PERF. This is the payment 00:10:28
for the employee, 3% contribution, whether the county is paying that 3% or the employees. So that's the question that was asked 00:10:36
and then the responses are there. So half the counties, half the county paying that portion. 00:10:44
With Clark County paying half of that 3% for the 1.5%. 00:10:53
Then we asked. 00:11:00
The counties if they had a deferred compensation plan, all of them said yes and then asking them if they if the county matched any 00:11:01
employee contribution and Floyd County was yes with 1750 per pay. 00:11:09
And then Scott County was the other yes response with a 6% match. 00:11:18
Would have a quick summary of what you're looking at and what questions do you have? 00:11:29
Any idea when Clark County began on the in PRS at 1.5%? 00:11:49
No, I do not. Fair enough. 00:12:00
Any questions? 00:12:07
I'm just curious, just like with the employee contributions for the PPO plan, did you do run any kind of average or anything of 00:12:09
what the other ones, I mean, we can see some of these, but. 00:12:14
Hard to draw a number out, but it it looks like we're a little bit lower than the norm is that? 00:12:20
Sound correct to you or not? 00:12:25
I didn't run an average since the plans are kind of set up a little bit differently. 00:12:29
Yeah, I could run those if that's just something that you would like to see. But I mean. 00:12:36
Overall it's, I mean the range you know ranges from zero for employee contribution for that's the lowest end, you know, all the 00:12:42
way looks like 215 dollars. 00:12:48
Umm as being the highest. So you're at $60.00 and $0.00 for the types of plans I think it's which is. 00:12:56
Really competitive. 00:13:05
Any other comments or questions? Also I guess when you look at it. 00:13:13
We really don't know the population size of the employees. I would have a bearing as well. You may have low. 00:13:18
Employee contribution, but you have high employees but. 00:13:27
I think that would also be helpful to give us some idea when the on population size of the employees or those. 00:13:30
Taken me to benefit. 00:13:36
Does that make sense? 00:13:38
Do you want the total number of full time employees or the number of employees that are on the health insurance? The number of 00:13:42
employees that are on health insurance? 00:13:45
I think that way you can, you can look at it and say, well, this they're high because of maybe low population or vice versa. But 00:13:50
I've been like possible. 00:13:54
To get the number of people that are only on a health plan. 00:13:58
I think that would be important too. 00:14:02
When we analyze it, I have a question and Michelle might be catching you completely off guard. So and I'm trying to find it here, 00:14:05
but. 00:14:09
What's the total cost to the county for healthcare for budgeting for 2020? 00:14:15
Four and do you know what that total cost? 00:14:23
We don't know what the total cost might be for 2024 for what the employee is paid, do we? 00:14:28
So I do not know the total cost of what employees are paying. I can tell you 3.7 million 3.7 is what has been budgeted for 2024, 00:14:35
but that is for only the county's portion. 00:14:42
Of course, right. So keep in mind that we're a self insured plan. So we have what the county pays and what the employee pays 00:14:51
against our actual cost. People going to the doctor, prescription drug costs that were anticipated to come in according to our 00:15:00
broker around 4.3, we could come in better and. 00:15:09
We could have a bad year, so that's why it's important that we carried over the dollars leftover from last year into 2024. 00:15:19
Did we do that already? I do not think that I didn't think we did. 00:15:30
You don't have any year to date numbers as far as how much we've paid out and how much. 00:15:40
County is paid versus how much the employee paid on a year to date basis. Do you we should have asked these questions because paid 00:15:48
out. 00:15:52
So Q1. 00:16:03
And keep in mind this is a rough number because medical claims and prescription drug. 00:16:06
Claims come back weekly but it was around 926,000. 00:16:12
OK. 00:16:19
And that's. 00:16:21
The county cost, but you don't have the employee costs what the employee paid out. That's just what the county has paid out. The 00:16:22
amount of money that has been put into the the fund that we pay all of that out of is 1.1 million. So at this point we are in the 00:16:28
positive. 00:16:35
So it's almost 1.21175. 00:16:46
I guess what I'm trying to get at is. Is there any way to give? 00:16:50
Us all the people in the in the audience to a understanding of how much the county pays on a percentage basis versus how much the. 00:16:57
Employee may pay. 00:17:10
And I don't think we have those numbers. 00:17:12
Kind of. 00:17:17
$60.00 for a month for PPO and then you have 72659. I guess you're right. I mean you are right. Is that what that is? 00:17:20
Right around 8.5, right? Yeah, right. You're right. Thank you. Thank you for pointing that out. I was looking at actual, but 00:17:29
you're looking at it right there. So I mean, yeah, just to give people in the audience and understanding that the county does pay 00:17:35
a significant amount. 00:17:42
Of the healthcare. 00:17:49
Cost and it's it's a big number for us to budget. 00:17:50
Yeah. 00:17:58
OK. Just bringing up a couple statistics. 00:18:07
Yeah, health insurance is going to be a hard one to. 00:18:12
Compare because you don't know what the other counties deductibles are, what their Max out of pocket is. 00:18:16
All of those kind of things play into it too. What is covered, What isn't covered. 00:18:23
Is it a good plan or? 00:18:28
A not good plan. So all of those kind of things can of course increase the price of your premiums. 00:18:30
And you don't know what they have. 00:18:38
So it's really kind of hard to compare. 00:18:41
Just based on a premium because you don't know what you're comparing to as far as the actual policy. 00:18:45
All right. And there's so many options that you just get lost in the weeds real quick. But I, I think he was Michelle. I know 00:18:53
she's brought in different brokers and trying to compare options for the county and I think which is the right route to to shop 00:19:00
around and make sure that the county is getting. 00:19:06
You know the best thing for you know the for the employee and and for the county to be cost effective. 00:19:14
I guess. 00:19:26
If they're on a high deductible plan too, but the minimum deductible that they offer is 10 grand. 00:19:27
That's 10 grand out of your pocket where ours is what, 25103 thousand? Something like that. 00:19:33
Right, 3000 so that's a huge difference of out of pocket in the end, even though your premiums might be considerably less. So 00:19:39
that's. 00:19:44
Kind of hard to compare. 00:19:50
Anything else on this particular? 00:19:53
All right, let's move forward please. 00:19:58
OK. 00:20:02
All right, the last spreadsheet. 00:20:04
Includes the survey on the life insurance, dental insurance and vision insurance. 00:20:07
So here for life insurance, we asked the counties if they offered a life insurance by the county. Who was provided and if it was? 00:20:13
Whether the county pays a portion of that insurance costs. 00:20:24
And then if yes, what amount that they provided and the life insurance coverage? So those are all listed. Again, Clark County did 00:20:27
not provide that information when we when we asked. So that's why that is shaded. 00:20:35
But all of the counties that said yes. 00:20:44
Did pay a portion of the cost of the life insurance except for Boone County. They offered it but it was at the employees full 00:20:48
cost. 00:20:52
And with dental insurance and the vision insurance, all the counties offered it and again. 00:20:58
Several of the counties did offer to pay a portion of the dental insurance. I believe that was see here. 7 counties reported 00:21:06
paying a portion of the insurance cost for the dental insurance and then six counties reported paying a portion of the insurance 00:21:13
cost for the vision insurance. 00:21:19
And there is a note there for Morgan County, they pay 100% of the dental and vision insurance cost if the employee is on the 00:21:27
County Medical plan. 00:21:31
So again, back to Denise's question from a few minutes ago. 00:21:46
We don't appear to be a. 00:21:50
An outlier. 00:21:52
High or low on any of the last two pages, either correct? 00:21:56
Correct. As far as one can compare the insurance plans, I understand that. 00:22:02
Okay. 00:22:09
Any questions on this particular? 00:22:12
All right, we're ready to move forward. 00:22:16
I didn't know if she had a summary sheet or a summation. I know that was. 00:22:18
The end of the spreadsheets, but. 00:22:30
Yes, we know the spreadsheet. I mean, so in the memo we had to kind of summarize the just kind of a. 00:22:33
Snapshot of some of the things and I hit on most of those points, I believe from the summary. So I mean, overall, I think, you 00:22:41
know, the Floyd County is very comparable. They're right in the middle of what the other counties are offering. Nothing really 00:22:49
stood out that was, you know, odd or unique to the county that other counties aren't providing. So again, I think it just comes 00:22:58
down to trying to find the best health insurance plan that is provides good coverage, but it's affordable for for the county. 00:23:07
I didn't notice any county to be an outlier. I think the most interesting slide to me was the. 00:23:17
The in PRS where it was roughly a 5050 breakdown with regards to who paid the 3% and then Clark County split in the middle, but I 00:23:24
didn't. 00:23:28
Really. See. 00:23:32
A dichotomy, really, in any of the other, I mean, everybody else seemed to be pretty much on. 00:23:34
Far with one another is that everybody elses take on that. 00:23:39
Within the range, yes. 00:23:43
OK, if you have no further summary. 00:23:47
And there's no general discussion forthcoming tonight. Will you be available or should we present any questions over the next week 00:23:51
or so through Michelle? 00:23:56
To kind of fine tune this with regards to number of employees, yeah. 00:24:01
I will see if we can work on finding that one question you had about the number of. 00:24:06
Employees on the health insurance plan, if you want me to pursue that, we can try to reach out and give out those numbers to add 00:24:13
to this. I think that'd be helpful. 00:24:17
And then, Michelle, can you maybe coordinate? 00:24:23
Emails between US and. 00:24:27
Wisconsin, and really, we should try to wrap this up within the next. 00:24:30
Seven business days, you know. 00:24:35
By the end of the month, have your questions in and then try to get that information back early, early May and then let's. 00:24:38
Sit down and see if there's any. 00:24:44
So we asked the question we had talked about. 00:24:47
Comments have said there's a huge savings if we do something with the benefits, I mean. 00:24:50
What kind of suggestion do we have here? I don't really see where we're right down the middle or we're not an outlier, but. 00:24:56
You know what? 00:25:02
What kind of suggestion do we have to? 00:25:03
To say that the only thing I would see that we could discuss would be doing something like Clark County has done with hitting 1 00:25:07
1/2 of the in PRS. But again. 00:25:12
I'm not entertaining that for anybody who already has a contract with us. It would be for new hires. 00:25:19
The Councilman. 00:25:26
I mean, there's been a discussion when you say. 00:25:28
Several $100,000 of benefits so. 00:25:31
Where is that here? 00:25:34
OK. Just want to ask the question. That's a valid question, I think. 00:25:38
Everybody needs a little bit of time to digest the data on that too, and then nothing very obvious there. 00:25:43
Thank you, John, for the question because I was going to ask, you know, what the next steps were here because we have the data 00:25:51
back. But you asked the question, you know, directed towards the Council and you know, I, I wasn't before and this confirms, you 00:25:57
know, my stance that I'm not for, you know. 00:26:02
Personally like for messing with or tweaking the benefits at this point in time. We've already done that in in the past. 00:26:09
And I don't see where it needs to go any further at this point. 00:26:19
And I know a couple years ago we had some what you called was. 00:26:25
Liabilities Unknown liabilities with people they had excess vacation days and. 00:26:31
PTL, whatever and we bought those people down and now we have a limit on that. So now we know what our our liabilities are. So 00:26:38
we've taken, we've done that. We've been very proactive on that. 00:26:44
Well, I would just bring up one more thing and that is we. 00:26:49
We're going to have a budget shortfall by the end of the year in our Perth because we had perf budget cut. So I mean we need to at 00:26:55
some point before we get to close probably in the budget time frame. 00:27:04
Have a. 00:27:14
Discussion about putting that budgeted amount back into the budget and go ahead and appropriate fully for our perf for this year. 00:27:17
We are not fully budgeted at this point. 00:27:24
So the numbers that we're going to look at from Baker Tilly don't have a fully budgeted perf budget in it. 00:27:32
I I would suggest we get that on the agenda sooner rather than later. 00:27:40
And put that back into the budget, unless we get the commissioners OK to do something different. 00:27:45
OK. I don't see that that. 00:27:53
Recommendation forthcoming, but I don't want to close the discussion down on this. 00:27:57
You know, we just got this data, we're going to get the number of employees that some of these other counties have under some of 00:28:03
these benefits and give everybody a chance to sleep on this for a day or two just in case some questions do come up. 00:28:08
But I think this is very helpful so. 00:28:15
My thanks to you and your group for putting this together. If there are no other questions at the moment, I think we'll move on. 00:28:19
All right, very good. Thank you very much. And let me know if you need anything else. All right, thank you. 00:28:27
Bye bye. 00:28:34
All right. And now we have. 00:28:36
Community Foundation, Thank you. 00:28:39
You do not look like Miss Spencer. Good evening. You've got very perceptive census. I'm not going to speed. Speed. Sorry. 00:28:41
Apologies. 00:28:45
And I'm representing Mayor of Institutional work, a long time investment consultant and advisor to the Community Foundation on 00:28:52
their pool funds and thus the advisor who works with him on the Floyd County fund at the Community Foundation. So thank you for 00:28:58
having me. I see a couple of familiar faces here. 00:29:05
It's been a while since I've been here, but certainly we're talking about other venues. But if I could have the next page of this 00:29:12
presentation. Just got a handful of slides. Suzanne, he wants the next page. 00:29:17
This is the whole. 00:29:27
Crux of what we're trying to do with your fund with $70 million that you. 00:29:29
Provided to the Community Foundation back at the end of 2016. And you see that first point there says we're trying to maintain the 00:29:34
purchasing power of Floyd County's endowed portfolio. And that just means that we've got to cover your distribution, right. So 00:29:42
your your annual policy amount that you pay out or that they pay out to Floyd County. There's an administrative fee through the 00:29:51
foundation charges, which is 0.13%. So 5% distribution policy, 1.13% administrative fee and then to maintain the purchasing power. 00:29:59
We've got to outperform inflation and so if you add those three things together, that's sort of our long term target that the 00:30:08
Community Foundation has to provide you with in order to maintain the purchasing power of those assets. 00:30:14
And the next page will show you just the actual asset allocation on the left hand side of this page. And we've, you know, got a 00:30:21
diversified portfolio. We've got large cap stocks, mid cap stocks, small cap stocks, international stocks, bonds, cash, but all 00:30:27
public securities. So everything's marked to mark. It's a very easy to sell, very easy to understand the value, the overall 00:30:34
portfolio targets are on the right hand side of the page for all those asset classes, but generally speaking. 00:30:41
Portfolio is allocated 70% to equity securities. 00:30:49
And 30% to fixed income cash. 00:30:53
With the idea that over long periods of time, growing 20 year periods, we'll be able to maintain that purchasing power of your 00:30:56
dollars. You'll see that there in the light blue at the top of the page, the Community Foundations Pool Fund is about $127 00:31:03
million. Lloyd Counties Fund, which is part of that, is $82,000,000 as of the end of March. 00:31:10
The next page got a lot of numbers here and I apologize kind of give you. 00:31:18
All of the pertinent dollars you can see. 00:31:23
All of those blue bars there, that's the Community Foundation of Southern Indiana's investment returns in the Floyd County funds 00:31:26
returns are exactly the same and those are net of investment fees. And if you look at Q 1/20/24, that just means the first quarter 00:31:34
of 2024. So through March 31st portfolio is at 5.2%. You see those maroon bars there, that's our passive index are basically 00:31:42
looking at the market at 7030 and saying well, how are we doing relative to that? And that's a, that's a very. 00:31:50
You know, approximate sort of measurement, kind of measurement to kind of measure ourselves against over the long term and 00:31:58
certainly the short term as well. 00:32:01
And you can see for Q1 and 2024 about 2/10 of a percent behind in the first quarter by two relative to five, four for the past 12 00:32:04
months There are, you know, the year's been particularly good at 16°. We're a little behind the benchmark. That's not unusual. 00:32:11
This portfolio does have a little bit of defense built into it. The markets do really well like they have over the past 12 months. 00:32:18
Probably going to trade a little bit when markets get tough, probably get that back. 00:32:25
When you go all the way up to that that. 00:32:32
Column that says FCF inception that since the Floyd County Fund has been at the Community Foundation. 00:32:34
And so you and that's seven and a quarter years. 00:32:41
So over that period of time. 00:32:44
The pool fund and your fund are compounded at 8.7% net of all investment management fees. 00:32:48
The the passive benchmark or the the market, if you will, is compounded AT-84. 00:32:56
That green column there that I failed to talk about before I got to here. 00:33:03
That's what I was speaking to in the first slide. 00:33:08
That's your distribution rate of 5%. 00:33:11
Your .13% that you pay to the Community Foundation to oversee the assets. 00:33:14
And then whatever inflation is, which is not known until it's in the rearview mirror. 00:33:20
So if you think about over that period of time since that's 8.9%. 00:33:25
That means inflation has been about 3/8. 00:33:31
Page 4, this just shows you your dollars and cents in from the from the late 2016, late December 2016 when you first put 00:34:08
established the fund at the Community Foundation. That's $70 million. So you'll see in that 2016 in the upper left hand side of 00:34:14
the page. 00:34:21
So you didn't have any money. It's 70 million in no withdrawals, no net investment change now there was 70 million at the end of 00:34:28
2016. 00:34:32
But as we invested in funds in 2017, you can see. 00:34:36
Getting some movement, right, we're getting withdrawals. And so you see in 2017, three and a half million dollars out, but we made 00:34:40
$5.1 million in gains. So at the end of 2017, your fund was valued at $71.6 million truck. And so you see as we've gone through 00:34:47
time, we've had a number of years where we've had you know. 00:34:54
10 million plus in investment gains. We've got one year where we had $16 million of mark to market losses. What do I mean when I 00:35:02
say mark to market? 00:35:07
We didn't sell anything at a loss. 00:35:12
We just had securities that were publicly valued. They were valued at this at the beginning of 2022. At the end of 22, they were 00:35:14
valued at that. So they've gone down and back. And then when you look at 2023, you see we got $11.2 million of that $16 million 00:35:20
back. 00:35:25
And then in 2024 in the first quarter gotten another full minute. 00:35:31
A cumulative column there is really sort of the key column we think, which is you started with that $70 million contribution. Over 00:35:35
the last seven years you've taken out $25 million. 00:35:41
At about 3 1/2 to $4 million a year each year and it's been fairly steady because we we smooth those out by looking at several 00:35:49
years of value to come up with a valuation that we apply your 5% to. And then over that 7 1/4 years you've made $38 million. 00:35:57
So you've spent about 36% of the original? 00:36:06
Gift fund that you set up, you've earned 54% on it. And so at the end of the day, you've spent $25 million in your budget and 00:36:10
whatever other needs you had that you use that money for and you've got $82.7 million and it's really close to purchasing the same 00:36:18
amount of goods and services that you had in 2016 when you had $70 million. 00:36:26
So thus far. 00:36:34
We're pretty much right on schedule where we would. 00:36:36
I think we would be over like a 20 year period. So gotten off to a pretty good start. Had one really poor year in markets in 2022, 00:36:39
but generally things have been pretty good, earning almost eight and a half, 8.7% that's just there. 00:36:46
Those are all the formal remarks that I have for you, but I'm more than happy to answer any questions that any of you might have. 00:36:55
Let me ask the question. 00:37:03
And this is something I. 00:37:05
Thought about this afternoon. We're going to talk about EMS here shortly. 00:37:07
And how to pay for it, What? That's what that amount's going to be on an annual basis. For how many years, we don't know, but it's 00:37:11
going to be. 00:37:14
You know, anywhere from 800,000 up to 1.5 million. 00:37:18
We've had all kinds of discussions talking about we had the Legacy Foundation and they have a granting, they have a granting, and 00:37:23
so we talked about it. I think they do. 00:37:27
What is percentage 5%? 00:37:33
But they don't grant all that. Maybe taking, maybe asking for a portion of that, OK. 00:37:36
We've had discussion about maybe. 00:37:41
Maybe taking some of the principle out of the legacy foundation I we got about, I mean you may have any, but just out of one silo, 00:37:45
OK. 00:37:49
So there's been all kind of discussion and I have the operating agreement here in front of me and right now. 00:37:53
We we take out 5%. 00:38:00