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Event transcript
Of the July 9th, 2024 Floyd County Council meeting order. Please stand for the pledge. 00:00:02
I pray that you would allow us to handle the business at hand in a way that would prosper our community and make it an even better 00:01:02
place to live work. 00:01:07
And raise a family. We ask for your protection as the threat of severe weather is all around us. We pray for all of those who put 00:01:13
themselves in harm's way to keep us safe. And Lord, we ask that you would empower us with an extra dose of your love, your peace, 00:01:21
your hope, your joy, so that we might love our neighbor as ourselves. In Jesus name we pray. Amen. 00:01:29
Before we get to the acceptance of the agenda, I just reiterate what Mr. Tran said. We are expecting severe weather. 00:01:39
More than likely before this meeting finishes up so we have weather radios on if there's a. 00:01:48
We need to put this meeting in. 00:01:54
Recess for a little while we can muster downstairs or in the stairways to the West side. 00:01:58
Umm. So with that being said, acceptance of the agenda for tonight. 00:02:05
Motion to accept the agenda second. The motion is second. Any questions about the agenda for this evening? 00:02:10
Seeing none all in favor say aye aye. Any opposed that carries approval? 00:02:18
Of June 11th Council meeting minutes so moved. Second motion a second for June's minutes. Any questions? 00:02:24
All in favor say aye aye. Any opposed? 00:02:32
That carries anyone from the public wish to speak. 00:02:36
Just state your name and address before you start please. Kim Harvison 3820 Edwardsville, Colleen Rd. I just have a question, does 00:02:48
anybody here know when the next EMS task force meeting will be? 00:02:55
I thought they were supposed to be one today, but I could have been wrong with that. 00:03:04
There was one last week. Hold on, I will tell you. 00:03:08
Wednesday, July 24th at 3:00. Thank you. 00:03:14
Anyone else from the public? 00:03:25
All right. We're on the new business. 00:03:27
Good evening, Judge Maria Granger, Floyd Superior Court Three. I have two requests for additional appropriation. One is a seed, 00:03:33
$10,000 seed money that we have set aside or has kind of been on hold for us to start Floyd County's alternative dispute 00:03:41
resolution program. We're calling it Families Matter. Pretty much. We're opened and ready for business now, finally, so you'll 00:03:48
see. 00:03:56
Additional appropriation requests from time to time as we take in. 00:04:04
A filing fee increase that's going to take effect August 1st, $20 on the filing fee for divorces, legal separations and 00:04:11
paternities to fund the program. In addition to this $10,000 seed money. So what it will do is two things. It will provide 00:04:19
mediation services to families who are below the poverty level. 00:04:26
And guarding the lyrics services because a lot of times those families aren't able to take advantage of those things or even 00:04:35
understand the depth of the need that they have. So we'll be pairing this program up with a navigator who will help assess legal 00:04:42
processing needs. So if they need more and they need court time, they'll have that. If they need the mediation service, they'll 00:04:49
have that. Regarding that litem if they also have substance use needs or. 00:04:57
There's domestic violence in the home, other things that are plaguing the family, but typically we find a lot of these cases right 00:05:04
there at that level. So we wanted to make sure that we have this program available to them. This was something that was unanimous 00:05:12
of all the judges and we only required a majority. So I think that shows really the need and all of us kind of powering behind 00:05:20
this program to make a better way for our families here in Floyd County. So I would ask for that money. 00:05:28
Additional appropriated so that we can start to use that to pay for the contract services of the mediators and guardian ad license 00:05:36
for these families. 00:05:40
Motion to approve 1A as advertised. 00:05:45
2nd. 00:05:49
We have a motion in a second. What would you say you were calling it again? I didn't hear that. Families matter. Families matter, 00:05:50
OK. That's what we're called. Want to make note so when we hear that again. 00:05:55
Any further discussion or questions for Judge Granger? 00:06:00
All in favor on one a say aye aye. Any opposed? 00:06:05
Thank you so much. The second request, it's really just the fun. The commercial court grant we pay for one of the law clerks out 00:06:09
of. 00:06:14
Well. 00:06:21
I agreed to kind of be responsible as one of the commercial court judges to take care of supporting that the Supreme Court took 00:06:22
these clerks in as full time employees of the counties where they were being taken care of. That money was being provided to them. 00:06:28
You know, we started out. 00:06:34
Sort of as independent contractors and now they're full employees. So Mallory Deardorff Dawson, she is that one of the clerks that 00:06:41
serves the Indiana Commercial Courts. We have a seat here. I'm one of the presiding judges for that. And this grant comes at this 00:06:48
time of year every year and funds her salary and her benefits and her mileage, everything that she needs to do to work. Motion for 00:06:55
one B second motion and a second for 1B. 00:07:02
Any discussion? 00:07:10
All in favor say aye. Any opposed? 00:07:12
That carries. Thank you. Thank you all very much. Be safe. That's your Matt Dennison. 00:07:15
Hello, good evening. 00:07:23
This is just a transfer within one of our non reverting funds fund #1178. It's primarily a shelter income from rentals for Shelter 00:07:25
House. And this is to finish up the payment for our pickleball courts at Community Park, which are very, very busy by the way. 00:07:33
Motion approved. 2A. 00:07:42
Motion is second to a any discussion. 00:07:44
All in favor say aye aye. Any opposed? Thanks man. 00:07:48
Jen. 00:07:54
Good evening. I'm Janet Stephens from Purdue Extension and struggling a little with allergies tonight. 00:08:02
But I'm here to ask for some additional money for educators, mileage and travel. That line item is one that has been a little 00:08:08
short since before I became the director of Cooperative Extension in 2021 because of the pandemic, we were able to cut it from 40, 00:08:17
cut our line from 4900 to 4500. 00:08:27
But in 2022, the mileage the state mileage rate increased from 44 cents a mile to $0.49 a mile. 00:08:37
And the educators, since things have geared up after the pandemic, everybody has been really busy using their own course cars for 00:08:47
doing extension business. 00:08:53
And. 00:09:00
So because in the past couple of years we've kind of shuffled a few dollars from here or there that was available to pay mileage. 00:09:02
As of June 30th, according to our budgetary status, we only had $839 left in mileage and travel until the end of this fiscal year. 00:09:12
So I talked with the other educators and we have estimated. 00:09:22
What it is going to take for us to finish the year as far as travel and mileage is concerned and that's $4500. So that's why I'm 00:09:32
here asking for. 00:09:39
Move to approve 3A. 00:09:45
Take it. We have a motion and a second for 3A discussion. Yeah, Jan, I'm on your committee, by the way. We need to get together. 00:09:51
So you're going to double that line next next year then? That's correct because we already budgeted 4500. 00:09:58
And now you're asking for another 4500. That's correct. So the calendar year 25, we're gonna double that line item. That's 00:10:06
correct. 00:10:10
I see that in your. 00:10:15
Budget status report that you have. 00:10:20
Umm, repairs and maintenance and you, you still have almost $2500. Well in that line we sat down together and went over our budget 00:10:24
with fine tooth comb and everything that we have has already been allocated to pay something. So we just don't have any, any 00:10:32
wiggle room there to pay for travel. 00:10:40
Janet, I have a question the. 00:10:49
So you said in a time in times past as high as $4900 and now down around 4500. And the only thing that I heard you say it and I'm 00:10:52
sorry if I missed something else, is that the gas? 00:10:59
Reimbursements gone up about $0.05 a mile but I'm still struggling with why this mileage and travel has doubled well. 00:11:07
As I said. 00:11:19
This is a line item that has always been a little short even since before I became the director. So if we had a few 100 here or a 00:11:21
few hundred there that we could move to to pay for it, we did. And the last few years come November, a lot of times we have been 00:11:28
holding travel until the new travel budget was in effect after the first of the year. So you know, that's not a good practice. So 00:11:36
we just we decided to just. 00:11:44
Take a good honest look at what our expenses really are and so this is what we need to complete the year. Does anyone know how how 00:11:52
much they spent last year? 4 miles in travel? 00:11:59
I don't have that in front of me. How much? The budget last year was 40-45 hundred. Yeah, but I think they after transferring 00:12:06
around, they may have spent more. I'm just curious how much that was. 00:12:11
OK. And I I think the point that. 00:12:17
Maybe miss what she was saying since. 00:12:20
Were out of the pandemic, they were having a lot more. 00:12:23
End of the last year they had spent $5190.39. They did start out the beginning of last year with the budget of $4500 and then 00:12:27
wound up doing multiple line transfers to get to that point of 5190. So I'm just going to round up and say 5200 for last year. 00:12:36
So you're anticipating? 00:12:45
Another 4000 ish, 3900 dollars, $3800, right? We said. We each sat down and looked at our schedules for the next five or six 00:12:47
months at the travel that we had coming up and estimated what it was going to take to pay that travel till the end of this fiscal 00:12:57
year. And $4500 was the figure that we came up with. Also the clerical staff, they go out and shop for a program supplies, they 00:13:06
make trips to the auditors office. So they also get paid some mileage. So it's 3 educators. 00:13:16
And we make our professional development is paid for by Purdue, but sometimes those meetings are in other counties. 00:13:25
It has become a practice to for us to help. 00:13:39
With training in other counties and then educators come through our county and help us. 00:13:46
With programs done with diabetes is a good example of that because I like to partner with a registered dietitian and the 00:13:52
registered dieticians are in two other counties, so they come here to help us to benefit Floyd County people. 00:14:01
You know, so understood. It's important to note that. 00:14:11
If the money gets approved tonight, then they don't spend all of it, it goes back to the general fund. So it's important to note 00:14:16
that as well. 00:14:19
I'm done. 00:14:23
Any further discussion? 00:14:28
All in favor say aye aye. Any opposed? 00:14:31
That carries. OK. Thank you for your support. We appreciate you. 00:14:35
Michelle, you're up. 00:14:40
Good evening. I have two requests before you. One is to approve our amended handbook regards to employee handbook. I sent you all 00:14:45
an e-mail, I think it was June 25th. 00:14:53
Listing the 12 different areas that needed to be revised. 00:15:00
I don't want to do any of you have questions about that? 00:15:06
Thank you for putting the addendum together. Just said here are the changes. I read that that's been that was helpful. Has the 00:15:09
commissioners taken any action on this yet? Absolutely. They approved it last Tuesday. FCO 2024 Dash 07, maybe I don't remember 00:15:17
the number, but yes, they approved it last Tuesday. 00:15:24
Have a motion and a second for a the Approval Employee Handbook revisions discussion. 00:15:33
All in favor say aye aye. Any opposed? 00:15:41
Thank you. 00:15:44
The second item is an amended salary ordinance. So to keep in mind this is not anything new. These are just putting a salary 00:15:46
ordinance together of previously approved positions or increases or job reclassifications. I also took off the terminated 00:15:56
employees, added the new hires, but other than that there is there's nothing new. 00:16:06
In the amended salary ordinance. 00:16:16
Motion to approve. 4B. Second. Motion in a second for 4B. Approval of salary ordinance. Discussion. 00:16:19
All in favor say aye. Any opposed? 00:16:29
Thanks, Michelle. Thank you, Mr. Nick Creevy, are you speaking for Dawn? 00:16:33
Hey crazy director of building and development. 00:16:42
I believe Don has sent an e-mail to you all on July 6th with the summary explanation of these requests. I do not have a. 00:16:45
Much additional information to provide on these, just the messenger on this one. 00:16:56
D. 00:17:05
2nd. 00:17:06
We have a motion, a second for all of the agenda item 5 any discussion. 00:17:08
All in favor say aye. Any opposed? 00:17:17
Thank you, Nick. 00:17:20
The rice. 00:17:23
I'm requesting three line items recreated in the CPP. 00:17:31
Fund so I can stand it. 00:17:35
Motion approved. 6A. 00:17:45
2nd, we have a motion and a second for six a new line items. Any discussion? 00:17:48
All in favor say aye aye. 00:17:55
That carries. 00:17:57
I'd like that money moved to the two linens I've listed so that I can increase the training and education supplies. 00:17:59
Move to approve. 00:18:10
6B Motion a second for 6B Any discussion? 00:18:12
All in favor say aye aye. Any opposed? 00:18:19
That carries. I have a question. Did you get your two new cars? 00:18:22
And we're putting miles on them, but we're taking care of them. OK, thank you. Just checking. 00:18:28
So Kent. 00:18:38
Kent is unable to be here due to the weather. He wanted to stay available so he reached out to me earlier. This is just as it is 00:18:39
basically advertised here as a grant that came in. So this is just a appropriation for a grant to go into the line item as as it's 00:18:47
advertised. Motion to approve 7A. 00:18:54
It says 7B. 00:19:03
I'm assuming it means a. 00:19:05
2nd, 7-8. 00:19:09
As hepatitis. 00:19:11
With motion a second for agenda item 7. 00:19:13
Any discussion? 00:19:16
All in favor say aye aye. Any opposed? 00:19:19
That carries. I will say, Mr. President, he wanted to make us aware that the EMA did receive a grant from Duke Energy for $3075 00:19:22
for the weather radios and they're going to be purchasing some, some of those units are going to be hearing impaired units because 00:19:31
they've had some requests from the community for those and. 00:19:41
He's going to probably come in the next meeting or two and ask for a matching grant as he's done in the past. So he just wanted to 00:19:52
make us aware of of that, that it that they did receive that grant. Thank you. 00:19:57
3000 centimetre correct? Thank you. 00:20:02
Are you speaking for Charlotte? 00:20:06
Health departments transfer. 00:20:09
$28,165 from a supply line to a. 00:20:13
Capital improvement line, I think it has to do with stationary signs. 00:20:20
Signage. 00:20:25
How should you approve Heyday as advertised? 00:20:26
Second motion and a second for a A Any discussion? 00:20:30
All in favor say aye. Any opposed? 00:20:36
Carries I make a motion for 9A. It's pretty standard. I read it. 00:20:40
Second motion is second for 9A on the interlocal. I will, I will ask one question as I always do. It's fine, OK. 00:20:47
Any further discussion? 00:20:55
All in favor say aye. Any opposed that carries Nick? Thanks. 00:20:58
There might be a problem, Michelle, this evening, so I'm going to apologize ahead of time. 00:21:08
So firstly, thank you all very much for. 00:21:16
Supporting getting our capital assets inventory valuation accomplished this year. 00:21:20
It was. 00:21:26
Most definitely A-Team effort by all the department heads. 00:21:28
In this county, and I would like everyone to be aware of that in the course of 90 days. 00:21:32
We went from no documentation at all concerning our capital assets and their value to a full capital assets inventory and 00:21:37
valuation. 00:21:42
December 31st of 2023. 00:21:48
Our premium AFRS have listed a county value of around 61 and a half million dollars. 00:21:53
It now lists. 00:22:01
Value that you'll find on the last of that page, which is over $70 million. 00:22:02
So. 00:22:09
What that does for us as a county. 00:22:11
Quite frankly, it improves our bond rating and improves our credit rating, improves our standing and improves the grades that we 00:22:14
get from the state. It improves a lot of things as well as just making sure that we actually have accurate record keeping of 00:22:20
whatever capital assets are and what they're worth. Peterson Consulting was 100% worth the money. 00:22:25
Graciously allotted to me to get this accomplished and like I said. 00:22:33
Our our Department of operations. 00:22:39
They they killed it. They absolutely killed it. Part of your county's value is developed through the value of its roads, its 00:22:43
bridges, the land that it owns. I don't know about you, but I don't know how to calculate the value of a road. I don't have any 00:22:50
idea how to calculate the difference between the value of a gravel road or a paved road or a concrete road or an asphalt Rd. I 00:22:57
don't know how to do that. I don't know how to calculate the depreciation on a 60 year old bridge. 00:23:04
I'm sure that those. 00:23:13
It's mathematical equations exist, they're not in my repertoire. 00:23:15
So this was a huge value, a very Big Bang for our buck and did a lot to improve our standing. 00:23:19
And this was a Ding every year as well. This is something that we've gotten corrected on year after year after year by the state. 00:23:28
And at some point our county would have gotten fined for not having these records. 00:23:33
So having this accurate valuation is huge. 00:23:39
I was just guys, do you know if if the equipment was? 00:23:45
Tagged, I know in corporate industry assets get so we go by number. The way that we list the equipment is by like their VIN 00:23:50
number, their serial number, that kind of specific thing. So it's identifiers. 00:23:57
So you have a list of. 00:24:06
Very large spreadsheet. I thought I would give you guys the conversation. 00:24:09
Version. 00:24:15
It is going to be annually updated now, obviously the output. 00:24:17
Needed to do this is not something that has to happen annually, but now we actually have a base to start with, which is nice 00:24:23
because we haven't had a base since 2015. 00:24:27
We got a lot of things happening in the county in the next three to five years. This is going to change dramatically. I would I 00:24:32
will change, yes, dramatically, dramatically. I'm going to ask a question because I don't know the answer to it. I can only 00:24:38
assume. I don't want to make a bad assumption when you when this gets updated every year because we haven't had this. 00:24:43
Around how long is there just a? 00:24:49
That's like an inflation type percentage. It's added to this schedule for specific quantifiers, different types of capital assets 00:24:53
and then also there's a an equity earn a value that. 00:25:01
Yes, some go up, some go down. 00:25:10
As an example, that $61 million hadn't truly been updated or backed up and. 00:25:13
Probably 5 or 678. 00:25:20
Not backed up for 10 years, but not updated for at least three so. 00:25:23
You know, as turnover happens, as vehicles be are purchased or retired, as land is bought or sold, as buildings are approved or 00:25:28
things are added onto. So for example, the value of a building, if you add a wing, it increases, if you replace the roof it stays 00:25:34
the same. 00:25:41
That's that's kind of the way that works, if that helps at all. The newer vehicles are worth more. The older the vehicle gets, the 00:25:49
more it depreciates. 00:25:53
But this is this is an excellent investment on your old part and a very small investment. I think the original contract was $6500. 00:25:59
For a whole lot of work and. 00:26:07
A really good thing. 00:26:10
I appreciate it and thank you. And this is the result of that $6500. Thank you. Thank you for doing this and taking it on and 00:26:12
getting it done and it's needed to be done since I've been here every time. 00:26:18
Absolutely just. 00:26:27
Did an amazing. The turn around from that department was insane. 00:26:30
Everyone did an amazing turn around, every department head got back to me very quickly. But to go from nothing to everything in 90 00:26:34
days is insane. So it's thank you. 00:26:40
So the next on the agenda for me would be. 00:26:48
Discussing compensation for an employee filling in for another employees FMLA. This happened last year where my AP clerk who makes 00:26:52
around $2.00 more an hour went on FMLA for 8 to 12 weeks and my accounts receivable clerk filled in for her desk while three other 00:26:59
people split up the responsibilities of her desk. 00:27:06
Which varies the rest of us, but also makes it to where the county doesn't have to pay for attempt to come in and do Arkansas 00:27:14
because there's no way that Gloria and I can cover that desk. We can split up my accounts receivable desks and bury ourselves for 00:27:21
two months. It is not a long term supported type of arrangement by any means, but it is doable. And we did it last year around 00:27:28
this time and we're having to do it again this year because the same person is getting. 00:27:35
Getting a procedure done that's going to require them to be on FMLA for at least 12 weeks for recovery. So my ask is that we. 00:27:43
Umm, do the same thing that we did last year and you allow me to supplement with $1.88 on the hour for the time frame that my AR 00:27:53
clerk covers my AP clerk. So some numbers because I know you're all number people like I am. The hourly difference between my 00:28:02
accounts receivable and my accounts payable is $1.88. The weekly difference between those two positions is $75.20. An 8 week total 00:28:11
is $601.60. I did check with HR about what it would cost to get a temp to cover my accounts payable desk and that is $11,200. 00:28:20
Up to. 00:28:29
So basically 75% of my accounts for payables clerk is not going to come out of my budget. Their their their salary for that time 00:28:32
frame is not going to come out of my budget. That would be $10,155.00. So the difference between what I would like to compensate 00:28:40
my accounts receivable clerk for stepping up and doing something that is not technically her job and helping out the office the 00:28:47
way that Gloria and I and my payroll clerk are going to be helping out her. 00:28:54
And what we will be saving on. 00:29:01
The salary that would normally be paid out to my accounts payable clerk is $9553.92, so that's money that will not come out of my 00:29:06
budget. 00:29:11
So that that's my ask where that's concerned question to approve the increased rate for the covering of the AP test. 00:29:19
2nd. 00:29:27
Have a motion and 2nd for 10 B discussion. 00:29:28
All I would ask is that if it extends the time frame that you asked us for tonight, just let us know. We will. What was the time 00:29:34
frame? 8 weeks? 8 to 12 weeks is the expectation, but she recovered really fast last year, so really eight weeks is the 00:29:39
expectation. 00:29:44
OK, all in favor say aye aye. Any opposed? 00:29:50
That carries. 00:29:57
Appreciate it. 00:29:58
I'm giving you a list. 00:30:12
My tax managers duties. 00:30:15
And a combined list of all of the Superfund state reporting that my office is responsible for. The yellow highlighted items are 00:30:17
the items that my tax managers specifically responsible for. 00:30:22
She works that position, works very close with me every day overseas. 00:30:30
My taxi into the office which? 00:30:35
Actually is quite a lot. 00:30:38
I may not have Steve. I think I need to have mine. 00:30:44
I didn't count these ones, sorry man. 00:30:47
My tax manager seat is as important to me very nearly as a. 00:30:54
As my chief deputy seat, I have to have both of these seats. 00:31:00
Especially this time of year, especially going down. 00:31:05
One person for two months especially. 00:31:08
With budget season in full force and the fact that we are currently migrating onto Lao Financial will go live September 30th. I'm 00:31:11
sure everyone was wondering when that was going to happen. It is finally happening. We're very excited about it. I really look 00:31:18
forward to settlement processes with both of those systems in place. It's kind of kind of a big deal. 00:31:25
This position is a previously approved part of my budget. 00:31:34
We have had a hiring freeze in place since 2020 and it has never been enforced and I am asking that this not be the time you 00:31:40
choose to enforce it. 00:31:44
Because he will, absolutely. 00:31:48
Create a problem in my office, it will be a detriment to the auditor's office. And as everyone in this room knows, the auditor's 00:31:51
office is the chief financial office for this county. And we're responsible for all of the reporting financially to the state and 00:31:56
federal government, to this county. We're responsible for recording all of that information we're responsible for. 00:32:02
Everything financially other than. 00:32:10
Making sure that the banks balance. 00:32:13
And collecting the taxes, that's the only thing financially that we don't do in this office. 00:32:16
But everything that happens in the Treasurer's office also has a matching. 00:32:21
Act in my office. Everything that happens in the surveyors office has a matching act in my office. Everything that happens in the 00:32:26
assessor's office has a matching act in my office. Everything that happens in the reporters office has a matching act in my 00:32:33
office. Every financial anything that happens in every single department in this county processes through my office. All of the 00:32:39
taxes generated processed through my office. I need this position. 00:32:46
I need to be able to backfill it. 00:32:54
I know there was a question as to whether or not any of my current positions could go part time, or why did we pay for the new 00:32:56
system if we can't get rid of a person? 00:33:01
Well, we don't have the new system right now. People haven't been cross trained on new positions. Quite frankly, with the state 00:33:07
adding new things all the time and us trying to catch up on things that we're still behind on. I can't sacrifice a person yet. I 00:33:13
can't. I don't have that ability, not without causing major hiccups and issues in that office. And I know nobody wants that 00:33:19
because we're just now starting to get our head above water where that office is concerned. 00:33:25
So my ask is please let me hire somebody to fill that spot and get them trained before. 00:33:35
Well, it's not going to happen before tip initialization has to be completed, It's not going to happen. 00:33:43
Before. 00:33:48
The notices have to be sent out like these are these are things that. 00:33:52
Anything that's not a yellow highlight is something I do. 00:33:56
Already I need, I need my yellow highlighted person. I really do. Because those yellow highlighted things, that's not one day's 00:34:00
worth of work, that's weeks worth of work leading up to that report. 00:34:04
So, Dina, I just want to say thank you for. 00:34:10
Being very prepared to come tonight and justify why you need this. This is what we needed you to do. And we've heard all this 00:34:13
before and I think there's just. 00:34:18
Further. 00:34:23
Gives us the realization of how important that. 00:34:25
Position is. 00:34:29
I would continue to ask the question about what we can do once we get Lao up and trained on it because I do. I did anticipate 00:34:31
something, my anticipation for something like that to be able to move someone to a part time position or potentially even get rid 00:34:38
of a whole position in that office. Again, this is very much reliant on how much the state throws and continues to throw on us and 00:34:46
how much the county continues to develop and grow. 00:34:54
Because new things happen. CCD happens that requires work. Judicial, it happens that requires work. Every new process requires 00:35:01
something of my office. Quite frankly, my chief deputy spends 50% of her time being your home secretary and not my chief deputy. 00:35:10
So the reality of it is I kind of already have a part-time position and she's the top position on my financial end. 00:35:20
So I'm working on it. I'm trying. 00:35:29
We're getting our ineligible homesteads worked on. We finally have our profile and reports are running and we're starting to 00:35:31
research those properties. We're getting allow integrated. By the end of the year, it'll be fully integrated. Our goal is to start 00:35:40
doing ACH payments with our vendors as soon as we start on Lao, which will cut down a huge amount on the cost of checks for our 00:35:48
office alone, which we spend what, $10,000 a year on roughly. So we're going to do more ACH payments instead of paper checks. 00:35:56
When you're sending out cards to vendors, has already started that process. 00:36:05
We'll be doing hopefully. 00:36:10
Hopefully by March we'll be doing digital claim process internally which cuts down on the paper costs for every single department. 00:36:15
There are things that are going to be wide reaching and there are things that are only going to affect our office. But I won't 00:36:22
know what I can do as far as staffing probably until the end of next year when we're looking at budgets again, Not for 2025, no, 00:36:27
ma'am, not for 2025. 00:36:32
OK. I don't think anybody really challenges this position per SE because of what it is. I guess that idea is just to discuss this 00:36:41
and see. 00:36:45
Would you be promoting somebody within which I assume you would but I don't know that for certain. And then if that position comes 00:36:50
open, then is that one that could potentially be a part time position? 00:36:56
There are 4 tax deputies, my tax manager and assistant tax manager and two counter deputies and I cannot, not currently. I would 00:37:04
love to be able to sit here and tell you yes, I can do that. 00:37:11
I cannot. 00:37:20
I'll, I'll go ahead and make the motion that we fill this position. 00:37:25
I'll second it. 00:37:31
We have motion and a second for 10CI guess I would say concur with Denise that. 00:37:33
When a company or entity spends a half $1,000,000 for a brand new system, it typically. 00:37:39
We would expect it would be more efficient for manpower wise. Now, I think that was the expectation. It may. It may well be that 00:37:46
later when it's a system totally implemented between you and Steve's office in May, try to remember when you're looking at that 00:37:52
price tag that previous to now, the Treasurer's office was not digitally connected to the auditor's office. So this isn't just my 00:37:58
office upgrade. 00:38:04
Oh, the treasure. 00:38:14
Is not being upgraded. The treasurer is being upgraded. They've never been on any system that connects right. OK. The Harris money 00:38:16
for the Treasurer's suite was put out six, seven years ago. That never went live. 00:38:23
This is going live. 00:38:33
I guess we all just need to. 00:38:38
Continue to look not just your office, but our offices. I give you my word that I am. 00:38:42
I I think I more than anybody else in this county as far as outside of the current board I'm looking at. 00:38:50
Knows what our finances look like. 00:38:56
I try really hard not to ask before when I. 00:38:59
Any further discussion? 00:39:06
All in favor of Tennessee say aye. Any opposed? 00:39:09
That carries. 00:39:13
Agenda item 11 Floyd County ordinance for transfers. 00:39:15
Motion and a second. Any discussion? 00:39:22
All in favor say aye. Any opposed that carries? 00:39:25
May reports. 00:39:32
I'll just make a note that I went up to the state called meeting for council members in Indianapolis. 00:39:34
We've all gone at different times. You always find out. Be very informative. 00:39:42
And sometimes it's kind of neat to go just to hear that other counties have the same problems that we do, and some have counties 00:39:47
have other issues that we don't have, but it's pretty much the same. I will, I will commend the commissioners and this party that. 00:39:55
One of the big things was one of the topics of. 00:40:06
Thing was going live stream in 2025. 00:40:09
And they're fretting about how they're going to do that. Somebody suggested, well, I bought, I got a YouTube channel. And then an 00:40:13
attorney stood up and said, well, now if you know, you go YouTube, they own your property then. 00:40:18
They own your stuff. And so I would just, I guess, openly want to commend that the commissioners in and this body, we've been live 00:40:24
streaming now since COVID. 00:40:29
So, so we're way out ahead of the curve on that one for one thing. 00:40:35
But it's very important. I enjoy going. 00:40:39
Anybody else with? 00:40:43
Updates or committee reports? 00:40:45
No, but I do have a question about the contract. We have police contract and a correction. 00:40:51
Contract did you, did both of you guys sit on the committee? I understand Jim recused himself from those and you you're on board 00:40:58
with the contract that has been? 00:41:05
Given to us. 00:41:13
Yes. 00:41:16
So do we know the financial impact of those over the next few years? Are they both through your contracts or? 00:41:17
No ones. 00:41:26
One's a three and one's A2, so we break up the same. 00:41:29
They're not going to be on the same year. 00:41:35
We also have a road department contract that will be. 00:41:43
Done here next. 00:41:50
Month I. 00:41:52
I don't have a good figure to give you right now. 00:41:56
I want to say that the corrections was in the. 00:42:00
It was a couple $100,000. 00:42:04
What's the percentage increase on that one? 00:42:08
OK, I'll, I'll do. I'll get into it. But I. 00:42:12
I don't want one number. I'd really like to see an analysis of the impact of those. 00:42:17
Increases over the time period of the. 00:42:22
Of the contracts if I mean? 00:42:28
If that's reasonable ask, I'd like to say that. 00:42:30
Just on the heels of that, Mr. President, I think she brings up a good point. Are there any addendums or anything that we can 00:42:35
compare the last contract to and to? 00:42:40
The ones that we we received just a couple of days ago, so we can see what the differences are. I mean, I, I think we can, I think 00:42:46
we could be able to provide that, I'm sure. 00:42:50
Yeah. All right. OK. Thank you. 00:42:56
I guess to the point is. 00:43:00
How instead of having old and new is there? 00:43:03
Somebody they can highlight and say here's the changes. I know that in the handbook, you know, we had HR, HR director kind of said 00:43:07
here's the changes of the handbook because the handbook is I don't know how many pages. And so if you're trying to compare old and 00:43:14
new, that can be very time consuming. So I didn't know if there was somebody that could. 00:43:21
Summary sheet. 00:43:29
Has the, you know, five or six main things that were negotiated. 00:43:31
Salary. 00:43:37
Equipment and uniforms deferred. 00:43:39
Days off, you know, they wanted they worked 12 hour days, so they wanted their days off in 12 hours blocks instead of eights. 00:43:44
Because when they take a day off, they don't get the full benefit of that day off with eight hours so. 00:43:52
Yeah. If we could just get a summary similar to what Michelle did, plus a financial analysis of the impacts. Item A is this and 00:44:02
this. Is the impact per year or per the duration of the contract? Just something that helps us digest the information. 00:44:12
Yeah. All in all though. 00:44:22
Fairly standard. 00:44:25
Just, you know, there were some. 00:44:29
LO lies in there to clean up some language and. 00:44:33
But you know, pretty standard, I would say very comparable to. 00:44:38
The last ones that we did so. 00:44:42
Yeah, we'll try to get something out on that as far as summary. 00:44:45
I think that I think they both sit with the commissioners now to approve. 00:44:51
So they've been approved by. 00:44:55
The rectifier of those departments, so. 00:44:58
Of course too, we have to keep in mind that ISP kind of drove this and accelerate increases. ISP gave huge rates to their state 00:45:02
troopers and so. 00:45:07
We always talk about retention and. 00:45:13
So the word retaining and and acquire, you know, encouraging people to work here over other departments. So. 00:45:17
We have to be competitive in those regards are. 00:45:26
And we went in with an understanding on both sides that. 00:45:30
As we've said before, we're not going to play this leapfrog game. Where? 00:45:35
They got a $5000 raise, so we want a $7500 raise. 00:45:40
We're trying to keep. 00:45:44
Are people competitive? 00:45:47
Do you have data like that as well that you can share with us that shows us that? Yes, you know, yeah, because I think that helps 00:45:49
get to get us there, you know one. 00:45:54
One local department that was brought up was Jeffersonville and. 00:46:01
They did real well. 00:46:07
They got. 00:46:11
Some some large raises and total, total reworking of the hours, right. And we were just up front like we can't match that. 00:46:12
We can. 00:46:22
But and I don't want to speak out of term but I feel like. 00:46:24
Our officer, especially our Rd. officers like. 00:46:27
Being a Floyd County officer, they don't want to be a Jerseyville officer. 00:46:32
But. 00:46:36
That's the sense that I got. So we're trying to. 00:46:38
Keep them in the same ballpark without it getting. 00:46:42
Too far out of whack and. 00:46:46
People being forced to make decision to. 00:46:48
Work for department that they don't want to. 00:46:51
So, OK, perfect. 00:46:53
Yeah, we'll work on that, see if we can get something put together. 00:46:55
Just a. 00:46:58
Thank you. Yeah. 00:47:00
Any other reports or? 00:47:01
Anything else? Any anybody else from the public? 00:47:05
Would like to speak. 00:47:09
Aye. 00:47:15
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Transcript

Event transcript
Of the July 9th, 2024 Floyd County Council meeting order. Please stand for the pledge. 00:00:02
I pray that you would allow us to handle the business at hand in a way that would prosper our community and make it an even better 00:01:02
place to live work. 00:01:07
And raise a family. We ask for your protection as the threat of severe weather is all around us. We pray for all of those who put 00:01:13
themselves in harm's way to keep us safe. And Lord, we ask that you would empower us with an extra dose of your love, your peace, 00:01:21
your hope, your joy, so that we might love our neighbor as ourselves. In Jesus name we pray. Amen. 00:01:29
Before we get to the acceptance of the agenda, I just reiterate what Mr. Tran said. We are expecting severe weather. 00:01:39
More than likely before this meeting finishes up so we have weather radios on if there's a. 00:01:48
We need to put this meeting in. 00:01:54
Recess for a little while we can muster downstairs or in the stairways to the West side. 00:01:58
Umm. So with that being said, acceptance of the agenda for tonight. 00:02:05
Motion to accept the agenda second. The motion is second. Any questions about the agenda for this evening? 00:02:10
Seeing none all in favor say aye aye. Any opposed that carries approval? 00:02:18
Of June 11th Council meeting minutes so moved. Second motion a second for June's minutes. Any questions? 00:02:24
All in favor say aye aye. Any opposed? 00:02:32
That carries anyone from the public wish to speak. 00:02:36
Just state your name and address before you start please. Kim Harvison 3820 Edwardsville, Colleen Rd. I just have a question, does 00:02:48
anybody here know when the next EMS task force meeting will be? 00:02:55
I thought they were supposed to be one today, but I could have been wrong with that. 00:03:04
There was one last week. Hold on, I will tell you. 00:03:08
Wednesday, July 24th at 3:00. Thank you. 00:03:14
Anyone else from the public? 00:03:25
All right. We're on the new business. 00:03:27
Good evening, Judge Maria Granger, Floyd Superior Court Three. I have two requests for additional appropriation. One is a seed, 00:03:33
$10,000 seed money that we have set aside or has kind of been on hold for us to start Floyd County's alternative dispute 00:03:41
resolution program. We're calling it Families Matter. Pretty much. We're opened and ready for business now, finally, so you'll 00:03:48
see. 00:03:56
Additional appropriation requests from time to time as we take in. 00:04:04
A filing fee increase that's going to take effect August 1st, $20 on the filing fee for divorces, legal separations and 00:04:11
paternities to fund the program. In addition to this $10,000 seed money. So what it will do is two things. It will provide 00:04:19
mediation services to families who are below the poverty level. 00:04:26
And guarding the lyrics services because a lot of times those families aren't able to take advantage of those things or even 00:04:35
understand the depth of the need that they have. So we'll be pairing this program up with a navigator who will help assess legal 00:04:42
processing needs. So if they need more and they need court time, they'll have that. If they need the mediation service, they'll 00:04:49
have that. Regarding that litem if they also have substance use needs or. 00:04:57
There's domestic violence in the home, other things that are plaguing the family, but typically we find a lot of these cases right 00:05:04
there at that level. So we wanted to make sure that we have this program available to them. This was something that was unanimous 00:05:12
of all the judges and we only required a majority. So I think that shows really the need and all of us kind of powering behind 00:05:20
this program to make a better way for our families here in Floyd County. So I would ask for that money. 00:05:28
Additional appropriated so that we can start to use that to pay for the contract services of the mediators and guardian ad license 00:05:36
for these families. 00:05:40
Motion to approve 1A as advertised. 00:05:45
2nd. 00:05:49
We have a motion in a second. What would you say you were calling it again? I didn't hear that. Families matter. Families matter, 00:05:50
OK. That's what we're called. Want to make note so when we hear that again. 00:05:55
Any further discussion or questions for Judge Granger? 00:06:00
All in favor on one a say aye aye. Any opposed? 00:06:05
Thank you so much. The second request, it's really just the fun. The commercial court grant we pay for one of the law clerks out 00:06:09
of. 00:06:14
Well. 00:06:21
I agreed to kind of be responsible as one of the commercial court judges to take care of supporting that the Supreme Court took 00:06:22
these clerks in as full time employees of the counties where they were being taken care of. That money was being provided to them. 00:06:28
You know, we started out. 00:06:34
Sort of as independent contractors and now they're full employees. So Mallory Deardorff Dawson, she is that one of the clerks that 00:06:41
serves the Indiana Commercial Courts. We have a seat here. I'm one of the presiding judges for that. And this grant comes at this 00:06:48
time of year every year and funds her salary and her benefits and her mileage, everything that she needs to do to work. Motion for 00:06:55
one B second motion and a second for 1B. 00:07:02
Any discussion? 00:07:10
All in favor say aye. Any opposed? 00:07:12
That carries. Thank you. Thank you all very much. Be safe. That's your Matt Dennison. 00:07:15
Hello, good evening. 00:07:23
This is just a transfer within one of our non reverting funds fund #1178. It's primarily a shelter income from rentals for Shelter 00:07:25
House. And this is to finish up the payment for our pickleball courts at Community Park, which are very, very busy by the way. 00:07:33
Motion approved. 2A. 00:07:42
Motion is second to a any discussion. 00:07:44
All in favor say aye aye. Any opposed? Thanks man. 00:07:48
Jen. 00:07:54
Good evening. I'm Janet Stephens from Purdue Extension and struggling a little with allergies tonight. 00:08:02
But I'm here to ask for some additional money for educators, mileage and travel. That line item is one that has been a little 00:08:08
short since before I became the director of Cooperative Extension in 2021 because of the pandemic, we were able to cut it from 40, 00:08:17
cut our line from 4900 to 4500. 00:08:27
But in 2022, the mileage the state mileage rate increased from 44 cents a mile to $0.49 a mile. 00:08:37
And the educators, since things have geared up after the pandemic, everybody has been really busy using their own course cars for 00:08:47
doing extension business. 00:08:53
And. 00:09:00
So because in the past couple of years we've kind of shuffled a few dollars from here or there that was available to pay mileage. 00:09:02
As of June 30th, according to our budgetary status, we only had $839 left in mileage and travel until the end of this fiscal year. 00:09:12
So I talked with the other educators and we have estimated. 00:09:22
What it is going to take for us to finish the year as far as travel and mileage is concerned and that's $4500. So that's why I'm 00:09:32
here asking for. 00:09:39
Move to approve 3A. 00:09:45
Take it. We have a motion and a second for 3A discussion. Yeah, Jan, I'm on your committee, by the way. We need to get together. 00:09:51
So you're going to double that line next next year then? That's correct because we already budgeted 4500. 00:09:58
And now you're asking for another 4500. That's correct. So the calendar year 25, we're gonna double that line item. That's 00:10:06
correct. 00:10:10
I see that in your. 00:10:15
Budget status report that you have. 00:10:20
Umm, repairs and maintenance and you, you still have almost $2500. Well in that line we sat down together and went over our budget 00:10:24
with fine tooth comb and everything that we have has already been allocated to pay something. So we just don't have any, any 00:10:32
wiggle room there to pay for travel. 00:10:40
Janet, I have a question the. 00:10:49
So you said in a time in times past as high as $4900 and now down around 4500. And the only thing that I heard you say it and I'm 00:10:52
sorry if I missed something else, is that the gas? 00:10:59
Reimbursements gone up about $0.05 a mile but I'm still struggling with why this mileage and travel has doubled well. 00:11:07
As I said. 00:11:19
This is a line item that has always been a little short even since before I became the director. So if we had a few 100 here or a 00:11:21
few hundred there that we could move to to pay for it, we did. And the last few years come November, a lot of times we have been 00:11:28
holding travel until the new travel budget was in effect after the first of the year. So you know, that's not a good practice. So 00:11:36
we just we decided to just. 00:11:44
Take a good honest look at what our expenses really are and so this is what we need to complete the year. Does anyone know how how 00:11:52
much they spent last year? 4 miles in travel? 00:11:59
I don't have that in front of me. How much? The budget last year was 40-45 hundred. Yeah, but I think they after transferring 00:12:06
around, they may have spent more. I'm just curious how much that was. 00:12:11
OK. And I I think the point that. 00:12:17
Maybe miss what she was saying since. 00:12:20
Were out of the pandemic, they were having a lot more. 00:12:23
End of the last year they had spent $5190.39. They did start out the beginning of last year with the budget of $4500 and then 00:12:27
wound up doing multiple line transfers to get to that point of 5190. So I'm just going to round up and say 5200 for last year. 00:12:36
So you're anticipating? 00:12:45
Another 4000 ish, 3900 dollars, $3800, right? We said. We each sat down and looked at our schedules for the next five or six 00:12:47
months at the travel that we had coming up and estimated what it was going to take to pay that travel till the end of this fiscal 00:12:57
year. And $4500 was the figure that we came up with. Also the clerical staff, they go out and shop for a program supplies, they 00:13:06
make trips to the auditors office. So they also get paid some mileage. So it's 3 educators. 00:13:16
And we make our professional development is paid for by Purdue, but sometimes those meetings are in other counties. 00:13:25
It has become a practice to for us to help. 00:13:39
With training in other counties and then educators come through our county and help us. 00:13:46
With programs done with diabetes is a good example of that because I like to partner with a registered dietitian and the 00:13:52
registered dieticians are in two other counties, so they come here to help us to benefit Floyd County people. 00:14:01
You know, so understood. It's important to note that. 00:14:11
If the money gets approved tonight, then they don't spend all of it, it goes back to the general fund. So it's important to note 00:14:16
that as well. 00:14:19
I'm done. 00:14:23
Any further discussion? 00:14:28
All in favor say aye aye. Any opposed? 00:14:31
That carries. OK. Thank you for your support. We appreciate you. 00:14:35
Michelle, you're up. 00:14:40
Good evening. I have two requests before you. One is to approve our amended handbook regards to employee handbook. I sent you all 00:14:45
an e-mail, I think it was June 25th. 00:14:53
Listing the 12 different areas that needed to be revised. 00:15:00
I don't want to do any of you have questions about that? 00:15:06
Thank you for putting the addendum together. Just said here are the changes. I read that that's been that was helpful. Has the 00:15:09
commissioners taken any action on this yet? Absolutely. They approved it last Tuesday. FCO 2024 Dash 07, maybe I don't remember 00:15:17
the number, but yes, they approved it last Tuesday. 00:15:24
Have a motion and a second for a the Approval Employee Handbook revisions discussion. 00:15:33
All in favor say aye aye. Any opposed? 00:15:41
Thank you. 00:15:44
The second item is an amended salary ordinance. So to keep in mind this is not anything new. These are just putting a salary 00:15:46
ordinance together of previously approved positions or increases or job reclassifications. I also took off the terminated 00:15:56
employees, added the new hires, but other than that there is there's nothing new. 00:16:06
In the amended salary ordinance. 00:16:16
Motion to approve. 4B. Second. Motion in a second for 4B. Approval of salary ordinance. Discussion. 00:16:19
All in favor say aye. Any opposed? 00:16:29
Thanks, Michelle. Thank you, Mr. Nick Creevy, are you speaking for Dawn? 00:16:33
Hey crazy director of building and development. 00:16:42
I believe Don has sent an e-mail to you all on July 6th with the summary explanation of these requests. I do not have a. 00:16:45
Much additional information to provide on these, just the messenger on this one. 00:16:56
D. 00:17:05
2nd. 00:17:06
We have a motion, a second for all of the agenda item 5 any discussion. 00:17:08
All in favor say aye. Any opposed? 00:17:17
Thank you, Nick. 00:17:20
The rice. 00:17:23
I'm requesting three line items recreated in the CPP. 00:17:31
Fund so I can stand it. 00:17:35
Motion approved. 6A. 00:17:45
2nd, we have a motion and a second for six a new line items. Any discussion? 00:17:48
All in favor say aye aye. 00:17:55
That carries. 00:17:57
I'd like that money moved to the two linens I've listed so that I can increase the training and education supplies. 00:17:59
Move to approve. 00:18:10
6B Motion a second for 6B Any discussion? 00:18:12
All in favor say aye aye. Any opposed? 00:18:19
That carries. I have a question. Did you get your two new cars? 00:18:22
And we're putting miles on them, but we're taking care of them. OK, thank you. Just checking. 00:18:28
So Kent. 00:18:38
Kent is unable to be here due to the weather. He wanted to stay available so he reached out to me earlier. This is just as it is 00:18:39
basically advertised here as a grant that came in. So this is just a appropriation for a grant to go into the line item as as it's 00:18:47
advertised. Motion to approve 7A. 00:18:54
It says 7B. 00:19:03
I'm assuming it means a. 00:19:05
2nd, 7-8. 00:19:09
As hepatitis. 00:19:11
With motion a second for agenda item 7. 00:19:13
Any discussion? 00:19:16
All in favor say aye aye. Any opposed? 00:19:19
That carries. I will say, Mr. President, he wanted to make us aware that the EMA did receive a grant from Duke Energy for $3075 00:19:22
for the weather radios and they're going to be purchasing some, some of those units are going to be hearing impaired units because 00:19:31
they've had some requests from the community for those and. 00:19:41
He's going to probably come in the next meeting or two and ask for a matching grant as he's done in the past. So he just wanted to 00:19:52
make us aware of of that, that it that they did receive that grant. Thank you. 00:19:57
3000 centimetre correct? Thank you. 00:20:02
Are you speaking for Charlotte? 00:20:06
Health departments transfer. 00:20:09
$28,165 from a supply line to a. 00:20:13
Capital improvement line, I think it has to do with stationary signs. 00:20:20
Signage. 00:20:25
How should you approve Heyday as advertised? 00:20:26
Second motion and a second for a A Any discussion? 00:20:30
All in favor say aye. Any opposed? 00:20:36
Carries I make a motion for 9A. It's pretty standard. I read it. 00:20:40
Second motion is second for 9A on the interlocal. I will, I will ask one question as I always do. It's fine, OK. 00:20:47
Any further discussion? 00:20:55
All in favor say aye. Any opposed that carries Nick? Thanks. 00:20:58
There might be a problem, Michelle, this evening, so I'm going to apologize ahead of time. 00:21:08
So firstly, thank you all very much for. 00:21:16
Supporting getting our capital assets inventory valuation accomplished this year. 00:21:20
It was. 00:21:26
Most definitely A-Team effort by all the department heads. 00:21:28
In this county, and I would like everyone to be aware of that in the course of 90 days. 00:21:32
We went from no documentation at all concerning our capital assets and their value to a full capital assets inventory and 00:21:37
valuation. 00:21:42
December 31st of 2023. 00:21:48
Our premium AFRS have listed a county value of around 61 and a half million dollars. 00:21:53
It now lists. 00:22:01
Value that you'll find on the last of that page, which is over $70 million. 00:22:02
So. 00:22:09
What that does for us as a county. 00:22:11
Quite frankly, it improves our bond rating and improves our credit rating, improves our standing and improves the grades that we 00:22:14
get from the state. It improves a lot of things as well as just making sure that we actually have accurate record keeping of 00:22:20
whatever capital assets are and what they're worth. Peterson Consulting was 100% worth the money. 00:22:25
Graciously allotted to me to get this accomplished and like I said. 00:22:33
Our our Department of operations. 00:22:39
They they killed it. They absolutely killed it. Part of your county's value is developed through the value of its roads, its 00:22:43
bridges, the land that it owns. I don't know about you, but I don't know how to calculate the value of a road. I don't have any 00:22:50
idea how to calculate the difference between the value of a gravel road or a paved road or a concrete road or an asphalt Rd. I 00:22:57
don't know how to do that. I don't know how to calculate the depreciation on a 60 year old bridge. 00:23:04
I'm sure that those. 00:23:13
It's mathematical equations exist, they're not in my repertoire. 00:23:15
So this was a huge value, a very Big Bang for our buck and did a lot to improve our standing. 00:23:19
And this was a Ding every year as well. This is something that we've gotten corrected on year after year after year by the state. 00:23:28
And at some point our county would have gotten fined for not having these records. 00:23:33
So having this accurate valuation is huge. 00:23:39
I was just guys, do you know if if the equipment was? 00:23:45
Tagged, I know in corporate industry assets get so we go by number. The way that we list the equipment is by like their VIN 00:23:50
number, their serial number, that kind of specific thing. So it's identifiers. 00:23:57
So you have a list of. 00:24:06
Very large spreadsheet. I thought I would give you guys the conversation. 00:24:09
Version. 00:24:15
It is going to be annually updated now, obviously the output. 00:24:17
Needed to do this is not something that has to happen annually, but now we actually have a base to start with, which is nice 00:24:23
because we haven't had a base since 2015. 00:24:27
We got a lot of things happening in the county in the next three to five years. This is going to change dramatically. I would I 00:24:32
will change, yes, dramatically, dramatically. I'm going to ask a question because I don't know the answer to it. I can only 00:24:38
assume. I don't want to make a bad assumption when you when this gets updated every year because we haven't had this. 00:24:43
Around how long is there just a? 00:24:49
That's like an inflation type percentage. It's added to this schedule for specific quantifiers, different types of capital assets 00:24:53
and then also there's a an equity earn a value that. 00:25:01
Yes, some go up, some go down. 00:25:10
As an example, that $61 million hadn't truly been updated or backed up and. 00:25:13
Probably 5 or 678. 00:25:20
Not backed up for 10 years, but not updated for at least three so. 00:25:23
You know, as turnover happens, as vehicles be are purchased or retired, as land is bought or sold, as buildings are approved or 00:25:28
things are added onto. So for example, the value of a building, if you add a wing, it increases, if you replace the roof it stays 00:25:34
the same. 00:25:41
That's that's kind of the way that works, if that helps at all. The newer vehicles are worth more. The older the vehicle gets, the 00:25:49
more it depreciates. 00:25:53
But this is this is an excellent investment on your old part and a very small investment. I think the original contract was $6500. 00:25:59
For a whole lot of work and. 00:26:07
A really good thing. 00:26:10
I appreciate it and thank you. And this is the result of that $6500. Thank you. Thank you for doing this and taking it on and 00:26:12
getting it done and it's needed to be done since I've been here every time. 00:26:18
Absolutely just. 00:26:27
Did an amazing. The turn around from that department was insane. 00:26:30
Everyone did an amazing turn around, every department head got back to me very quickly. But to go from nothing to everything in 90 00:26:34
days is insane. So it's thank you. 00:26:40
So the next on the agenda for me would be. 00:26:48
Discussing compensation for an employee filling in for another employees FMLA. This happened last year where my AP clerk who makes 00:26:52
around $2.00 more an hour went on FMLA for 8 to 12 weeks and my accounts receivable clerk filled in for her desk while three other 00:26:59
people split up the responsibilities of her desk. 00:27:06
Which varies the rest of us, but also makes it to where the county doesn't have to pay for attempt to come in and do Arkansas 00:27:14
because there's no way that Gloria and I can cover that desk. We can split up my accounts receivable desks and bury ourselves for 00:27:21
two months. It is not a long term supported type of arrangement by any means, but it is doable. And we did it last year around 00:27:28
this time and we're having to do it again this year because the same person is getting. 00:27:35
Getting a procedure done that's going to require them to be on FMLA for at least 12 weeks for recovery. So my ask is that we. 00:27:43
Umm, do the same thing that we did last year and you allow me to supplement with $1.88 on the hour for the time frame that my AR 00:27:53
clerk covers my AP clerk. So some numbers because I know you're all number people like I am. The hourly difference between my 00:28:02
accounts receivable and my accounts payable is $1.88. The weekly difference between those two positions is $75.20. An 8 week total 00:28:11
is $601.60. I did check with HR about what it would cost to get a temp to cover my accounts payable desk and that is $11,200. 00:28:20
Up to. 00:28:29
So basically 75% of my accounts for payables clerk is not going to come out of my budget. Their their their salary for that time 00:28:32
frame is not going to come out of my budget. That would be $10,155.00. So the difference between what I would like to compensate 00:28:40
my accounts receivable clerk for stepping up and doing something that is not technically her job and helping out the office the 00:28:47
way that Gloria and I and my payroll clerk are going to be helping out her. 00:28:54
And what we will be saving on. 00:29:01
The salary that would normally be paid out to my accounts payable clerk is $9553.92, so that's money that will not come out of my 00:29:06
budget. 00:29:11
So that that's my ask where that's concerned question to approve the increased rate for the covering of the AP test. 00:29:19
2nd. 00:29:27
Have a motion and 2nd for 10 B discussion. 00:29:28
All I would ask is that if it extends the time frame that you asked us for tonight, just let us know. We will. What was the time 00:29:34
frame? 8 weeks? 8 to 12 weeks is the expectation, but she recovered really fast last year, so really eight weeks is the 00:29:39
expectation. 00:29:44
OK, all in favor say aye aye. Any opposed? 00:29:50
That carries. 00:29:57
Appreciate it. 00:29:58
I'm giving you a list. 00:30:12
My tax managers duties. 00:30:15
And a combined list of all of the Superfund state reporting that my office is responsible for. The yellow highlighted items are 00:30:17
the items that my tax managers specifically responsible for. 00:30:22
She works that position, works very close with me every day overseas. 00:30:30
My taxi into the office which? 00:30:35
Actually is quite a lot. 00:30:38
I may not have Steve. I think I need to have mine. 00:30:44
I didn't count these ones, sorry man. 00:30:47
My tax manager seat is as important to me very nearly as a. 00:30:54
As my chief deputy seat, I have to have both of these seats. 00:31:00
Especially this time of year, especially going down. 00:31:05
One person for two months especially. 00:31:08
With budget season in full force and the fact that we are currently migrating onto Lao Financial will go live September 30th. I'm 00:31:11
sure everyone was wondering when that was going to happen. It is finally happening. We're very excited about it. I really look 00:31:18
forward to settlement processes with both of those systems in place. It's kind of kind of a big deal. 00:31:25
This position is a previously approved part of my budget. 00:31:34
We have had a hiring freeze in place since 2020 and it has never been enforced and I am asking that this not be the time you 00:31:40
choose to enforce it. 00:31:44
Because he will, absolutely. 00:31:48
Create a problem in my office, it will be a detriment to the auditor's office. And as everyone in this room knows, the auditor's 00:31:51
office is the chief financial office for this county. And we're responsible for all of the reporting financially to the state and 00:31:56
federal government, to this county. We're responsible for recording all of that information we're responsible for. 00:32:02
Everything financially other than. 00:32:10
Making sure that the banks balance. 00:32:13
And collecting the taxes, that's the only thing financially that we don't do in this office. 00:32:16
But everything that happens in the Treasurer's office also has a matching. 00:32:21
Act in my office. Everything that happens in the surveyors office has a matching act in my office. Everything that happens in the 00:32:26
assessor's office has a matching act in my office. Everything that happens in the reporters office has a matching act in my 00:32:33
office. Every financial anything that happens in every single department in this county processes through my office. All of the 00:32:39
taxes generated processed through my office. I need this position. 00:32:46
I need to be able to backfill it. 00:32:54
I know there was a question as to whether or not any of my current positions could go part time, or why did we pay for the new 00:32:56
system if we can't get rid of a person? 00:33:01
Well, we don't have the new system right now. People haven't been cross trained on new positions. Quite frankly, with the state 00:33:07
adding new things all the time and us trying to catch up on things that we're still behind on. I can't sacrifice a person yet. I 00:33:13
can't. I don't have that ability, not without causing major hiccups and issues in that office. And I know nobody wants that 00:33:19
because we're just now starting to get our head above water where that office is concerned. 00:33:25
So my ask is please let me hire somebody to fill that spot and get them trained before. 00:33:35
Well, it's not going to happen before tip initialization has to be completed, It's not going to happen. 00:33:43
Before. 00:33:48
The notices have to be sent out like these are these are things that. 00:33:52
Anything that's not a yellow highlight is something I do. 00:33:56
Already I need, I need my yellow highlighted person. I really do. Because those yellow highlighted things, that's not one day's 00:34:00
worth of work, that's weeks worth of work leading up to that report. 00:34:04
So, Dina, I just want to say thank you for. 00:34:10
Being very prepared to come tonight and justify why you need this. This is what we needed you to do. And we've heard all this 00:34:13
before and I think there's just. 00:34:18
Further. 00:34:23
Gives us the realization of how important that. 00:34:25
Position is. 00:34:29
I would continue to ask the question about what we can do once we get Lao up and trained on it because I do. I did anticipate 00:34:31
something, my anticipation for something like that to be able to move someone to a part time position or potentially even get rid 00:34:38
of a whole position in that office. Again, this is very much reliant on how much the state throws and continues to throw on us and 00:34:46
how much the county continues to develop and grow. 00:34:54
Because new things happen. CCD happens that requires work. Judicial, it happens that requires work. Every new process requires 00:35:01
something of my office. Quite frankly, my chief deputy spends 50% of her time being your home secretary and not my chief deputy. 00:35:10
So the reality of it is I kind of already have a part-time position and she's the top position on my financial end. 00:35:20
So I'm working on it. I'm trying. 00:35:29
We're getting our ineligible homesteads worked on. We finally have our profile and reports are running and we're starting to 00:35:31
research those properties. We're getting allow integrated. By the end of the year, it'll be fully integrated. Our goal is to start 00:35:40
doing ACH payments with our vendors as soon as we start on Lao, which will cut down a huge amount on the cost of checks for our 00:35:48
office alone, which we spend what, $10,000 a year on roughly. So we're going to do more ACH payments instead of paper checks. 00:35:56
When you're sending out cards to vendors, has already started that process. 00:36:05
We'll be doing hopefully. 00:36:10
Hopefully by March we'll be doing digital claim process internally which cuts down on the paper costs for every single department. 00:36:15
There are things that are going to be wide reaching and there are things that are only going to affect our office. But I won't 00:36:22
know what I can do as far as staffing probably until the end of next year when we're looking at budgets again, Not for 2025, no, 00:36:27
ma'am, not for 2025. 00:36:32
OK. I don't think anybody really challenges this position per SE because of what it is. I guess that idea is just to discuss this 00:36:41
and see. 00:36:45
Would you be promoting somebody within which I assume you would but I don't know that for certain. And then if that position comes 00:36:50
open, then is that one that could potentially be a part time position? 00:36:56
There are 4 tax deputies, my tax manager and assistant tax manager and two counter deputies and I cannot, not currently. I would 00:37:04
love to be able to sit here and tell you yes, I can do that. 00:37:11
I cannot. 00:37:20
I'll, I'll go ahead and make the motion that we fill this position. 00:37:25
I'll second it. 00:37:31
We have motion and a second for 10CI guess I would say concur with Denise that. 00:37:33
When a company or entity spends a half $1,000,000 for a brand new system, it typically. 00:37:39
We would expect it would be more efficient for manpower wise. Now, I think that was the expectation. It may. It may well be that 00:37:46
later when it's a system totally implemented between you and Steve's office in May, try to remember when you're looking at that 00:37:52
price tag that previous to now, the Treasurer's office was not digitally connected to the auditor's office. So this isn't just my 00:37:58
office upgrade. 00:38:04
Oh, the treasure. 00:38:14
Is not being upgraded. The treasurer is being upgraded. They've never been on any system that connects right. OK. The Harris money 00:38:16
for the Treasurer's suite was put out six, seven years ago. That never went live. 00:38:23
This is going live. 00:38:33
I guess we all just need to. 00:38:38
Continue to look not just your office, but our offices. I give you my word that I am. 00:38:42
I I think I more than anybody else in this county as far as outside of the current board I'm looking at. 00:38:50
Knows what our finances look like. 00:38:56
I try really hard not to ask before when I. 00:38:59
Any further discussion? 00:39:06
All in favor of Tennessee say aye. Any opposed? 00:39:09
That carries. 00:39:13
Agenda item 11 Floyd County ordinance for transfers. 00:39:15
Motion and a second. Any discussion? 00:39:22
All in favor say aye. Any opposed that carries? 00:39:25
May reports. 00:39:32
I'll just make a note that I went up to the state called meeting for council members in Indianapolis. 00:39:34
We've all gone at different times. You always find out. Be very informative. 00:39:42
And sometimes it's kind of neat to go just to hear that other counties have the same problems that we do, and some have counties 00:39:47
have other issues that we don't have, but it's pretty much the same. I will, I will commend the commissioners and this party that. 00:39:55
One of the big things was one of the topics of. 00:40:06
Thing was going live stream in 2025. 00:40:09
And they're fretting about how they're going to do that. Somebody suggested, well, I bought, I got a YouTube channel. And then an 00:40:13
attorney stood up and said, well, now if you know, you go YouTube, they own your property then. 00:40:18
They own your stuff. And so I would just, I guess, openly want to commend that the commissioners in and this body, we've been live 00:40:24
streaming now since COVID. 00:40:29
So, so we're way out ahead of the curve on that one for one thing. 00:40:35
But it's very important. I enjoy going. 00:40:39
Anybody else with? 00:40:43
Updates or committee reports? 00:40:45
No, but I do have a question about the contract. We have police contract and a correction. 00:40:51
Contract did you, did both of you guys sit on the committee? I understand Jim recused himself from those and you you're on board 00:40:58
with the contract that has been? 00:41:05
Given to us. 00:41:13
Yes. 00:41:16
So do we know the financial impact of those over the next few years? Are they both through your contracts or? 00:41:17
No ones. 00:41:26
One's a three and one's A2, so we break up the same. 00:41:29
They're not going to be on the same year. 00:41:35
We also have a road department contract that will be. 00:41:43
Done here next. 00:41:50
Month I. 00:41:52
I don't have a good figure to give you right now. 00:41:56
I want to say that the corrections was in the. 00:42:00
It was a couple $100,000. 00:42:04
What's the percentage increase on that one? 00:42:08
OK, I'll, I'll do. I'll get into it. But I. 00:42:12
I don't want one number. I'd really like to see an analysis of the impact of those. 00:42:17
Increases over the time period of the. 00:42:22
Of the contracts if I mean? 00:42:28
If that's reasonable ask, I'd like to say that. 00:42:30
Just on the heels of that, Mr. President, I think she brings up a good point. Are there any addendums or anything that we can 00:42:35
compare the last contract to and to? 00:42:40
The ones that we we received just a couple of days ago, so we can see what the differences are. I mean, I, I think we can, I think 00:42:46
we could be able to provide that, I'm sure. 00:42:50
Yeah. All right. OK. Thank you. 00:42:56
I guess to the point is. 00:43:00
How instead of having old and new is there? 00:43:03
Somebody they can highlight and say here's the changes. I know that in the handbook, you know, we had HR, HR director kind of said 00:43:07
here's the changes of the handbook because the handbook is I don't know how many pages. And so if you're trying to compare old and 00:43:14
new, that can be very time consuming. So I didn't know if there was somebody that could. 00:43:21
Summary sheet. 00:43:29
Has the, you know, five or six main things that were negotiated. 00:43:31
Salary. 00:43:37
Equipment and uniforms deferred. 00:43:39
Days off, you know, they wanted they worked 12 hour days, so they wanted their days off in 12 hours blocks instead of eights. 00:43:44
Because when they take a day off, they don't get the full benefit of that day off with eight hours so. 00:43:52
Yeah. If we could just get a summary similar to what Michelle did, plus a financial analysis of the impacts. Item A is this and 00:44:02
this. Is the impact per year or per the duration of the contract? Just something that helps us digest the information. 00:44:12
Yeah. All in all though. 00:44:22
Fairly standard. 00:44:25
Just, you know, there were some. 00:44:29
LO lies in there to clean up some language and. 00:44:33
But you know, pretty standard, I would say very comparable to. 00:44:38
The last ones that we did so. 00:44:42
Yeah, we'll try to get something out on that as far as summary. 00:44:45
I think that I think they both sit with the commissioners now to approve. 00:44:51
So they've been approved by. 00:44:55
The rectifier of those departments, so. 00:44:58
Of course too, we have to keep in mind that ISP kind of drove this and accelerate increases. ISP gave huge rates to their state 00:45:02
troopers and so. 00:45:07
We always talk about retention and. 00:45:13
So the word retaining and and acquire, you know, encouraging people to work here over other departments. So. 00:45:17
We have to be competitive in those regards are. 00:45:26
And we went in with an understanding on both sides that. 00:45:30
As we've said before, we're not going to play this leapfrog game. Where? 00:45:35
They got a $5000 raise, so we want a $7500 raise. 00:45:40
We're trying to keep. 00:45:44
Are people competitive? 00:45:47
Do you have data like that as well that you can share with us that shows us that? Yes, you know, yeah, because I think that helps 00:45:49
get to get us there, you know one. 00:45:54
One local department that was brought up was Jeffersonville and. 00:46:01
They did real well. 00:46:07
They got. 00:46:11
Some some large raises and total, total reworking of the hours, right. And we were just up front like we can't match that. 00:46:12
We can. 00:46:22
But and I don't want to speak out of term but I feel like. 00:46:24
Our officer, especially our Rd. officers like. 00:46:27
Being a Floyd County officer, they don't want to be a Jerseyville officer. 00:46:32
But. 00:46:36
That's the sense that I got. So we're trying to. 00:46:38
Keep them in the same ballpark without it getting. 00:46:42
Too far out of whack and. 00:46:46
People being forced to make decision to. 00:46:48
Work for department that they don't want to. 00:46:51
So, OK, perfect. 00:46:53
Yeah, we'll work on that, see if we can get something put together. 00:46:55
Just a. 00:46:58
Thank you. Yeah. 00:47:00
Any other reports or? 00:47:01
Anything else? Any anybody else from the public? 00:47:05
Would like to speak. 00:47:09
Aye. 00:47:15